EMPLOYEES’ STATE INSURANCE HOSPITAL
`
Rohini, Sector-15, New Delhi – 110089
Website: www.esic.nic.in
Fax: 27553098
F.No DM(RH)U-16/19/2/ Med. Gases/2003 Dt. ----------
Cost of Tender: Rs. 500/=
Date of Closing of Tender29.02.16 Time of Closing of Tender: 1.00 P.M.
Date of Opening of Tender: 29.02.16 Time of Opening of Tender: 2.30 P.M.
TENDER FOR THE SUPPLY OF LIQUID MEDICAL OXYGEN & GROUP MEDICAL
GASES.
Medical Superintendent, ESI Hospital Rohini, Sector-15, New Delhi-15. invites sealed bids for the supply of medical gases i, e. Oxygen, nitrous oxide, carbon dioxide, Nitrogen & Compressed
Air etc. in this hospital. Interested firms are requested to download the tender documents from our website www.esic.nic.in
.Tender form complete in all respects along with Tender cost of RS.
500/- & EMD of Rs. 15,000/- in the form of DD/ Banker‟s Cheque in favour of ESI fund A/c no. 1 must be dropped in the tender box kept in Dy. Medical Superintendent room up to 1.00
P.M. by 29/02/2016. The tender will be opened on the same day i.e. 29/02/2016 at 2.30 P.M. in
Dy. Medical Superintendent room. If any representative of the tenderer wishes to be present at the time of opening, he can do so. Tender received late will not be entertained. In case due date of opening is declared as holiday tenders shall be received and opened on next working day as per the above mentioned schedule
The tender/s should be submitted in sealed envelope addressed to the Medical Superintendent,
ESI Hospital, Rohini, sector 15, Delhi-110085, The envelope should be super-scribed as“ Tender for supply of Medical Gases” due on 29/02/2016 for ESI Hospital, Rohini, sector 15, Delhi-
110085.”
Tenderers are to submit two bids Viz. Techno-commercial Bid and Price Bid separately superscribing as “Techno-commercial Bid” for supply of Medical Gases DUE ON 29/02/2016 on first envelope and “Price Bid” for supply of Medical Gases due on 29/02/2016 on the second envelope. Both the envelopes should have name of the company quoting the tender, Each and every page of the quotation should be separately numbered and duly signed. Both the envelopes are again to be sealed and put in a single envelope Super-scribing Tender for supply of Medical
Gases, name of company and last date of submission of tender (as described on first para above) addressed to the Medical Superintendent, ESI Hospital, Rohini, sector 15, Delhi-110089
Terms and conditions of the contract is enclosed as annexure A & B and specifications at
Annexure-C. Prospective interested firms are advised to inspect or visit the site for LMO/VIE, manifold room on any working day i.e. 9 AM to 1 PM till the last date of submission of tenders.
Medical Superintendent reserves the right to reject any tender or all without assigning any reason there of
Medical Superintendent

Annexure-A
Terms and Conditions:
1.
The contract will be valid for 2 years from the date of finalization of tender and same can be extended by the Medical Superintendent on mutual agreement on same terms and conditions till the finalization of next tender or fresh arrangement. Med. Superintendent. reserves the right to terminate contract at any stage if supplies and performance found unsatisfactorily on observation of user department.
2.
Earnest money amounting to Rs. 15,000/- must be deposited along with tender form either through Banker‟s cheque or Demand Draft in favour of ESIC Fund Account No. 1 payable at Delhi.
3.
In the event of withdrawal/ revocation of the tender before the date of acceptance the earnest money will be forfeited.
4.
The earnest money will however be returned without interest to the tenderer, where tender is not accepted.
5.
The tenderers are advised to submit pre-receipt along with application for refund of
EMD, which will be released as soon as tender is finalized.
6.
Medical Superintendent reserves the right to cancel the tender at any time without assigning any reason therefore.
7.
The place of delivery will be Manifold room (Ground floor) ESI hospital, sector 15
Rohini, Delhi.
8.
Any freight and cartage charges will be borne by the contractor for delivering the items.
9.
On acceptance of tender, the contractor/supplier shall deposit a sum of Rs. 80,000/-(Rs.
Eighty thousand only) as security money for Liquid Medical Oxygen +/ - Group Medical
Gases or Rs. 20,000/-(Rs. Twenty Thousand only) for Group Medical gases for fulfillment of the terms and conditions for the contract. The security will be deposited in the form of Demand Draft / banker‟s cheque in favour of “ESIC A/c No.1”. & on due satisfactory performance and completion of the contract in all respects, the security money will be refunded to the firm without any interest.
10.
Failure or delay in supply of life saving medical gases shall result in financial penalty and any other levies as decided by Medical Superintendent.
11.
The tenderer should give an undertaking that if he fails to maintain standards of tank and cylinders, gases and if some mishap occurs, the supplier company shall be responsible for the same.
12.
Firm must give an undertaking to the hospital that they will provide uninterrupted supplies as per demand of the hospital.
13.
Firm can quote for all or selected gases /LMO for supply.
14.
The hospital reserves the right to make an alternative arrangement at risk and cost of the firm if it fails to oblige.
15.
The rejected supply if any should be taken and replaced by the supplier within 24 hrs., without causing any interruption to the hospital services.
16.
Supply has to be made available between 10.00 AM to 6.00 PM only.
17.
In case supply is not received till 6.00 PM the hospital authorities will have the right to purchase Medical Gases from the open market and extra money spent due to rate difference plus cartage charges will be deducted from the performance security and/ or
EMD of the supplier.
18.
The details of enclosures should be numbered and total pages should be mentioned in the forwarding/ offer letter.
19.
Supplier /Manufacturer can visit the available site of existing manifold / LMO Tank in the hospital .
20.
Successful bidders would be bound to supply the gases even after completion of tenure on tender rates, terms & conditions till the next tender/fresh arrangement is finalized.
21.
In case of disputes, the same shall be referred to any arbitrator appointed by the medical superintendent and the decision the arbitrator will be final and binding to both the parties.
The venue of the arbitrator shall be Delhi.
MEDICAL SUPERINTENDENT

Annexure-B
Special conditions:-
1.
The firm must be manufacturer/ authorized distributor of medical gases i.e. medical oxygen, nitrous oxide and Medical air and the firm should hold valid manufacturing license for medical gases from the state drug controller as per the provision of drugs and cosmetic act 1940 and rules there under.
2.
Firm, should have a valid license for storage, filling and cylinder testing license and other requisite license if any issued by CCE Nagpur as statutory requirement.
3.
The tenderer has to ensure compliance of Rule 3 of the gas cylinder rules, 2004 and timely obtain necessary filling permission from the chief controller of explosives under
Rule 45 while supplying the cylinders for filling of compressed cryogenic gases, if required.
4.
Should have reputation and experience of over last 5 years as Medical Gas manufacturer/ authorized supplier to at least three reputed hospitals of more than 100 bedded, out of which two should be Govt. institute/ hospital supported with certificate issued by the user deptt. along with copy of supply order.
5.
Should have provision of full facility for testing and logging for impurities in each batch of manufactured gas.
6.
All cylinders should be tested and specified for filling of medical gases by CCE approved test shop.
7.
In house facility for regular testing & certification of cylinder/LMO for tare weight
Hydraulic pressure tests etc. as per norms for compressed gas cylinders under explosives
Act 1981, expenditure will be borne by the supplying company.
8.
The firm should have adequate & efficient safe transport along with a depot in Delhi/
NCR region in order to ensure timely supply of medical gases.
9.
Vendor supplying liquid medical oxygen should provide 20 medical oxygen bulk „D‟ type cylinders for the matrix of the manifold as a standby arrangement.
10.
The firm should take responsibility to maintain color code of all medical gases cylinders
& LMO including those belonging to the hospital.
11.
The firm shouldn‟t demand separate security, caution money & rent/ maintenance charge, transport charges and holding charges on LMO tank & gas cylinders.
12.
The firm should install the LMO tank/vessel & Connect to the manifold pipe line. No installation and uprooting charges will be paid.
13.
The firm will be responsible for routine check, maintenance at no extra cost.
14.
The installation of LMO vessel will be done on turnkey basis including requisite licenses, it should be procured by supplier on behalf of Medical Superintendent as per applicable rules.
15.
The firm should ensure for refilling and supply of all sizes of cylinders for the qualified medical gases (O2, N2O, CO2, Medical Air and Nitrogen) i.e. in A, B,D/Bulk AA bottle type etc.
16.
Tenderer are bound to supply the store/ manifold room during the validity of tender at the approved rates. The validity of the tender will be for the period of Two years from the date of finalization of the tender. The rates quoted should be certified as the lowest quoted for any institution in Delhi/NCR in the last 2 years. If the price of any item is reduced due to any reasons during the validity of the tender he will intimate to this office the reduced rates immediately.
17.
The vessel should be maintained in such a way to keep natural evaporation rate less than
2%.
18.
The firm must provide the authenticated conversion table for its contents (Liquid oxygen) of LMO.
19.
MS reserves the right to select different vendors for different gases at most suitable conditions among qualified bidder.
20.
Cylinder should have company monogram & to be compliance with CGC rules.

Mode of measurement
1.
a) Liquid Oxygen will only be received after weighing the tanker before supply at mutually consented Dharam Kanta (Nearest to hospital) along with the receipt. The tanker will be sent again to the same Dharam Kanta on the same day for weighing after refilling the tank in the hospital campus to be installed by the company & Net weight of the Liquid Medical Oxygen supplied to the hospital shall be determined (on production of both receipt duly signed) by subtracting the “weight after supply” from the “weight before supply” on the same day. b) Representative from the hospital may visit the Dharam Kanta from time to time for inspection of gross weight, tare weight and net weight of the Oxygen tanker. Firm will provide necessary cooperation in this matter, no additional charges will be payable from hospital.
Medical Superintendent
Check List:-
1. Valid manufacturing licenses for Medical Oxygen (Liquid & Gas) and nitrous oxide
(Attested copies)
2. Valid license for storage, filling and testing of cylinders (Attested copies)
3. A CCE approved test shop certificate.(Attested copies )
4 Experience certificate of 3 reputed hospitals
5 Lowest rate certificate in last 2 years, certifying that the rate quoted are not higher than quoted elsewhere.
6 Non black listing certificate. Certificate stating that the firm has not being black listed in the past and no vigilance or other enquiries pending.
7 Undertaking that uninterrupted supply of gases will be maintained or else alternative arrangement will be made at own risk of the firm.
8 Certificate mentioning total number of vehicles of liquid oxygen transport tank in possession and permission to ply on roads all time.
9 Certificate stating that all term and conditions of tender are acceptable.
10 Catalogue / Complete literature indicating detailed specifications of LMO vessel and cylinders.
11 Performance Report from competent authority of hospital stating uninterrupted supply of
Medical gases.

Annexure-C
Technical Specifications for Medical Gases
1.
Compressed Medical Oxygen.
Medical grade I.P. 1996/Latest IP 2010
Certified safe for human use.
Purity more than 99.8 %
Carbon monoxide less than 5 PPM
Carbon-di-oxide not more than 300 PPM
Free from halogen, polymer & oxidizing substance & moisture.
Should not cause any damage to the materials of cylinders, Gas pipeline, Anesthesia machine and ventilators.
2.
Liquid Medical Oxygen :- As per IP 1996/ latest 2010
Should provide safety feature in the line with Global safety as a part of installation
Vessel should be of standard material and technology keeping in view of safety &
International standard.
Vessel Capacity : 2.0 KL- 6.0 KL Approx. water capacity (Single tank)
Configuration- Vertical preferred
Operating working pressure 10 to 15 kg/cm2 (approx.).
Should have compact unit including vessel, vaporizer, & incorporated with audio visual alarm for low content and pressure.
Dimension of Vessel-Vendors are requested to visit/Inspect the site so that the tank of requisite dimension can be provided by them to meet our requirement.Consumption approximately 18- 20 D type cylinders / day.
Purity- more than 99.8 %
Medical grade I.P.
Certified safe for human use.
Should not cause any damage to gas pipeline, anesthesia machine and ventilators.
Should have content indicator and preferably low liquid level alarm with safety system in case of emergency/un-natural calamities.
3.
Nitrous Oxide.
Medical grade I.P. 1996/Latest IP 2010
Certified safe for human use.
Purity 99% in liquefied form.
Humidity and other impurities zero percent free from hydrogen sulphide. Free of all forms of reducing and oxidizing substances.
Should not cause any damage to the materials of cylinders, Gas pipeline, Anesthesia machine and ventilators.
Each batch must have passed tests for alkalinity, arsenic, phosphate and ammonia.
4.
Carbon dioxide
Medical use & Should not damage any instrument / equipment.
Certified safe for human use.
5.
Compressed Air
Certified safe for human use.
Medical grade.
Moisture/ oil/ dust free
Should not damage any instrument used with it
6.
Nitrogen
Certified safe for pneumatically powered surgical instruments.
Water pump dry nitrogen.
Purity 99.97%

S.
No.
PRICE BID
Performa for inviting tenders & Rates particulars of medical gases .
A. Liquid Medical Oxygen
1. LMO (Liquid Medical Oxygen) Tank Capacity ( Weight and Volume )
2. Evaporation Rate for Maintenance
3. Liquid Medical Oxygen Rate/kg
4. Any Taxes Statutorily Applicable
5. Number of Cylinders provided as backup arrangement
B. Medical Gas Cylinders
Compressed Medical Gases
Oxygen Cylinders Nitrous Oxide
Cylinders
Carbon Dioxide
Cylinders
Compressed
Medical Air
Nitrogen
A
Type
B
Type
D
Type
A
Type
D
Type
1. Basic Price
Per Cubic
Meter
2. Rate/kg
3
Any other charges to be specified
Note:
Rates must be written in figures & words.
A
Type
AA
Type
Bottle
Type
D/Bulk
1. Net rate to be quoted in the grand total inclusive of all charges.
2. Installation and commissioning of Liquid Medical Oxygen clarification regarding installation of vessels for Liquid oxygen with its capacity with Certificate of the
Vessel.
3. The rates at which the cylinder will be delivered in the hospital must be quoted both in the words and figures per cylinder.
4. There should be no revision of rate during contract period except changes in taxes whenever notified by govt.
D/Bulk
THE ABOVE PERFORMA SHOULD BE FILLED UP DULY SIGNED & TO BE
ENCLOSED ALONG WITH THE FINANCIAL BID ONLY AND NOT WITH THE
TECHNICAL BID, FAILING WHICH YOUR OFFER WILL BE SUMMARILY
REJECTED.
Name and Signature of Authorized Signatory with Seal