EMPLOYEES’ STATE INSURANCE HOSPITAL
Rohini, Sector-15, New Delhi – 110085
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Website: www.esic.nic.in
Fax:
27553098
Tender Notice
Tenders are invited by Medical Superintendent ESI Hospital Sector-15, Rohini-110085 for
AMC of Medical equipments/instruments installed in this hospital
Interested firms are requested to collect tender form with list of Medical
equipments/instruments and terms & conditions from Dy. Medical Superintendent ESI Hospital,
Rohini on any working day from 10.00 A.M. to 3.00 P.M. & on Saturday from 10.00 AM to 12.00
noon up to 14.06.10 at the cost of Rs 200/- in the form of demand draft/Banker Cheque(Non
Refundable) in favour of ESIC FUND ACCOUNT No. 1, New Delhi. Tender documents can also be
downloaded from Website- www.esic.nic.in ; in that case DD/Banker Cheque for the cost of tender
document is to be enclosed with tender. Tender form is to be submitted complete in all respects along
with prescribed EMD in favour of ESIC FUND ACCOUNT No.1 New Delhi in form of DD or Banker
cheque only.
Tender complete in all respects must be deposited in tender box kept in DMS room up to 1.00
pm on due date of opening. Tender received late will not be entertained.
Tender will be opened on 14.06.10 at 2.30 pm in DMS room, in the presence of bidders or their
authorized representatives. If due date of opening is declared holiday, tender will be opened on next
working day at same time and place.
Medical Superintendent reserves the right to reject any tender or all without assigning any
reason(s) thereof.
Medical Superintendent
EMPLOYEES’ STATE INSURANCE HOSPITAL
Rohini, Sector-15, New Delhi – 110085
Website: www.esic.nic.in
Fax:
27553098
TENDER FOR REPAIR AND MAINTENANCE OF MEDICAL INSTRUMENTS AND
EQUIPMENTS
Medical Superintendent, ESI Hospital Rohini, Sector-15, New Delhi-15. invites sealed bids for
repair and maintenance of medical Instruments and Equipments installed at various departments of this
hospital. Interested firms are requested to collect tender form with terms &conditions from Dy.
Medical Superintendent office on any working day from 10am to 3pm and on Saturday from 10am to
12pm by 12.06.10 at a cost of Rs. 200/- in the form of demand draft/Bankers Cheque (Non-refundable)
in favour of ESIC Fund Account no1 New Delhi.
Tender documents can also be downloaded from hospital website www.esic.nic.in, and
DD/Banker’s Cheque for Rs200/- shall have to be enclosed with the tender as the cost of the tender
form. Tender form complete in all respects along with EMD of Rs. 20,000/- in form of DD/ Banker’s
Cheque infavour of ESI fund A/c no 1 must be dropped in the tender box kept in Dy. Medical
Superintendent room up to 1.00pm by14.06.10. The tender will be opened on the same day i.e14.06.10
at 2.30 pm in Dy. Medical Superintendent room. If any representative of the tender wishes to be
present at the time of opening, he can do so. Tender received late will not be entertained. The tenders
should be submitted in sealed envelope addressed to the Medical Superintendent, ESI Hospital, Rohini,
Sector-15. The Envelope should be super subscribed “Tender for AMC of Medical Equipments and
Instruments”. The rates should preferably be typed in words as well as in figures, free from erasing and
over writing and error in typing. Any erasing/error correction must be attested by the bidder otherwise
the rates in r/o that particular item shall not be considered. Each page of the tender must be signed by
the bidder along with seal of the firm. Covering letter should indicate the list of enclosures.. List of
equipments is enclosed as annexure-A & B. Terms and conditions of the contract is enclosed as
annexure C and format of undertaking is enclosed as annexure D.
Medical Superintendent reserves the right to reject any tender or all without assigning any reason
thereof.
Medical Superintendent
Annexure-A
Non -Comprehensive AMC
S.No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
Name of the Equipment
Microscope(binocular) Olympus
Syring infusion pump
ECG Machine(BPL)
Continuos Passive mobilizer
Cardiac Monitor with defib
Anaesthesia Machine ESAB
Electric Cautery Eclipse
Phillips Phililwx major halogen O.T.
Phillips Phililwx standard mobile
Anaesthesia Ventilator
Hydroculator
Infant resuscitation Unit
Hot & Cold Sterilizer
Non Pressure bowl Sterizer
Hot air oven
X- ray film processor
IFT- 4 stimuler MEMIKT40
Hand Dyna momenter IMI 2947
Pinch gauge Machine IMI 2389
Tilt Table MEMTTEZ
Short wave Diathermy MEMSOOD
Ultrasound Solis state MEMUSS
Horizontal Autoclave
Cardiac Monitor with Defib(digitex)
Celing Light double dome
infusion Pump
Deep Fridge
Vitractomy Machine (Appasamy)
Hag's slit lamp 900bm
Respiratory Ventilator Evita Dura L
Goldman Perimeter
Operational Microscope Japan
Capnograph BCI
Halothane Vaporizer
Fibreoptic System of light for ENT
Microtome
Isoflorane Vaporizer
Microscope monocular
Tissue processor
Man Man Drill
Automatic Tourniquet
Pulse Oximeter (Datex)
Pulse Oximeter(L&T)
Quantity
4
4
2
1
2
4
3
4
4
3
1
3
1
3
4
1
1
1
1
2
1
1
1
1
2
4
1
1
1
1
1
1
2
3
1
2
2
2
2
2
2
1
1
Annexure-B
Each time repair
S.No.
1
2
3
4
5
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
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34
35
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37
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39
Name of Equipment
Boiling water bath visco
Water bath with temperature
VDRL shaker
Cryo unit
Aerosil O.T. disinfector
Oxygen flow meter
Needle destroye
Rectangular Sterilizer
Nebulizer
Laryngoscope Adult
Laryangoscope Paed.
Dressing Drum
Slide warmer
Parrafin wax bath
Pressure regulator for oxygen
DLC Counter
Centrifuge Machine
Distillation Plant
Calorimeter
Foetal Doppler
Opthalmoscope beta/200
Otoscope beta/200
Weighing Machine Adult
Weighing Machine Paed
Electric plaster cutter
Ultraviolet lamp
Hip circumducter
Autopipettes of various size
Chemical balance
Tissue floation bath
Automatic knife sharpner
Retinoscope
Automatic slide staining m/c
Electronic weighing balance
Ambu bag adult
Ambu bag Paed
Static cycle with electric timer
Neonate incubator
Annexure C
TERMS AND CONDITIONS
1.Eligibility:- the firm must have three year experience in undertaking the repair and maintenance
work of medical equipments and instruments out of which one year should be in any govt. hospital of
bed strength 100 or more ( Proof of experience must be attached)
2. The Tender should be in a sealed envelope addressed to the Medical Superintendent, ESI
Hospital, Rohini.Sector-15. Delhi-85.The Envelope should be superscribed with the name of the
tender.
3. Tender Form should reach this office latest by 1.00 P.M. on ………The tender will be opened at
2.30 P.M on the same day in Dy. Medical Superintendent room. In any case this day is declared a
holiday, tender will be opened on the next working day at same time and place .Tender received late
will not be entertained.
4. Earnest Money of Rs.Twenty Thousand only (20000/-) is to be deposited along with the tender
either through Banker's cheque or D.D payable in favour of "ESIC fund Account No.1".The EMD
deposited with earlier tenders will not be adjusted against this tender. Tenders without EMD will not
be entertained.
5. Rates should be valid for two Years from the date of approval of the Medical Superintendent and
will be final.
6. Rates should be quoted for each item separately and it should not be for whole group.
7. The tenderer is required to submit an undertaking as per the Performa enclosed on a stamp paper of
Rs.50/- along with contact.
8. Tax rate should be mentioned along with rates separately
9. You shall have to provide four Regular preventive maintenance services in a year, besides attending
any number of calls as and when required.
10. AMC holder shall calibrate the equipment along with each service, if equipment needs calibration.
11. Each and every complaint /call will be attended within 24 hours, failing which other firms /
companies will be approached to repair the machines/ equipments and expenses will be borne by your
company.
12. In case any equipment. / Machine / instrument found / remain non- functional / non / working more
than seven days, proportionate amount will be deducted form the contract value / amount, beside any
expenditure incurred by this hospital on the same.
13. Payment will be made on quarterly basis, after submission of bills in triplicate along with
satisfactory service report duly verified by the HOD or I/C of user unit.
14. Annual Maintenance Contract would be continued subject to the satisfaction of the Medical
Superintendent and may be terminated at any time without assigning any reason.
15. It may also be noted that there should be no negligence in providing services of any type, if any
complaint is received the contract will be terminated with immediate effect.
16. Repair should be done in the hospital premises, as far as possible. If it is necessary to take to
equipments to the work- shop proper written permission or gate pass should be obtained from the
Authority.
17. No verbal or written enquiry will be entertained in respect of acceptance or rejection of the tender.
18. The Medical Superintendent, E.S.I. Hospital Rohini,Sector-15, Delhi-85, reserves all the rights to
accept or reject any tenders or all tender without assigning any reason.
19. AMC rates must be quoted for comprehensive and non-comprehensive maintenance separately.
Comprehensive means with spares and non-comprehensive means without spares. In case of noncomprehensive the cost of spares up to Rs.200/- each item will have to be born by the contractor. Firm
should quote rates of spares along with AMC/CMC.
21. The manufacturers or their authorized service agents/authorized dealer of the equipment shall be
accorded preference in award of tender.
22. Photocopy of latest Income Tax clearance/PAN No. should be enclosed with the tender.
23. Photocopy of latest Service Tax clearance/Service Tax No. should be enclosed with the tender.
24. In case, the contractor notices missing of any part of the equipment, the same has to be brought to
the notice of the officer In-Charge;and HOD, otherwise responsibility for the same will lie on the
contractor.
25. Tender forms are not transferable.
26. The quotation should be unconditional.
27. Any act on the part of the contractor to influence anybody in the hospital shall make his tender
liable for rejection.
28. In the event of any breach/violation of conditions of the contract, security money is liable to be
forfeited.
29. The tenderer submitting a tender would be presumed to have gone through understood and
accepted all the terms and conditions.
30. Security deposit by the successful bidder will have to be deposited in the form of Demand
Draft/Banker Cheque for the amount decided as per norms i.e. 5% of value of the contracted amount in
the favour of ESIC Fund A/C No. 1, payable at Delhi.
31. Contract holder will not be allowed to sublet the work to any other agency.
32. If any Tenderer fail to fulfill the above terms or violate any above terms his tender will be
rejected summarily. Without assigning any reason or justifications.
33.The quantity mentioned against each items in annexure A is provisional and liable to change.
However the exact quantity will be initiated at the time of award of contract
34. For suction machine: - The rate of CMC/AMC and rate of one time repair should be mentioned
separately.
35. AMC/CMC Contract will be valid for only two years from date of award which can be extended
by competent authority.
36. The firm should have submitted details of supporting experienced, qualified trained
engineer/technical staff.
37. Lowest rates certificate should have submitted by the firm.
Annexure D
Format of undertaking to be submitted along with tender for annual maintenance contract for medical
equipments / instruments.
TO BE SUBMITTED ON A STAMP PAPER OF RS.50/- :UNDERTAKING :
1.I,the undersigned certifies that I have gone through the terms and conditions mentioned in the tender
document and undertake to comply with them.
2 The rates quoted by me are valid and binding upon me for the entire period of contract.
3. I, the undersigned hereby bind myself for Annual Maintenance Contract of equipments/instruments
as per list enclosed to Medical Superintendent, ESI Hospital, Rohini,Sector-15. Delhi - 85 during the
period of contract.
4.The earnest money of Rs.20000/- , deposited vide Banker Cheque/Demand Draft
no.___________Dt.___________ is attached herewith.
5.Should any delay occur on the part of making equipment functional, the hospital shall stand
authorized to get the necessary repairs done from other sources and deduct the amount incurred on
such repairs from our bills dues.
6.The conditions herein contained shall form part of and shall be taken included in the agreement itself.
7. The decision of the Medical Superintendent will be final and binding upon me.
8. That the spares supplied by me would be of the best quality.
9. That if spares supplied by me are found to be of defective or beyond repair the same shall be
replaced by me at my own cost.
10. That I shall maintain the equipments and ensure timely visits to avoid any hardships.
11. That I shall keep the fact in mind that equipments are vital in a hospital and arrange for early
repairs in the best interest of patient care.
12. That I hereby undertake to bear any loss or damage caused to the hospital authorities through the
usage of equipment/instruments repaired/serviced by me.
Signature of Bidder
Name
Address
Contact No.