ULSTER UNIVERSITY
COLLABORATIVE COURSES UNIT
Jan2016
IMPORTANT PROCEDURES FOR RECORDING MARKS ON ULSTER UNIVERSITY COURSE RESULTS SHEETS
Marks must be recorded, in ink, on the Ulster University Course Results Sheets. All Course Results Sheets MUST be signed and dated for each year group.
The following guidelines should be strictly adhered to:
1
Ensure that the coursework/examination weighting is correct as per information submitted in the course document or CA3 form (ref List of Modules).
2
Only whole numbers to be recorded against a module and not numbers containing decimal points.
3
Examples of how to record marks: Marks should be expressed as percentages, that is, if a module has both a coursework and examination element, each element should
be marked out of 100%. Therefore, if a module has a weighting of 50% coursework and 50% examination, and the coursework mark to be entered is 60 and the
examination mark to be entered is 40, the University Examinations Marks System will automatically calculate the overall total mark to read as 50. The marks should be
represented as: CW
EX TOT
60
40
50
Student is registered and mark available
Student is registered but has not submitted coursework
Student is registered but was absent from exam
Student is registered and NO mark(s) available at BOE
Student is on leave of absence and NO marks are available
Student is on leave of absence and a single mark is available
Student has withdrawn and NO marks are available
Student has withdrawn and single mark is available
Student has incorrectly listed a module
Students who have repeated, this academic year, a module
or an element (CW or EX) undertaken in a previous year
Recording a Grade Only
Hidden Fail
CW
Mark
N
Mark
‘0’ (zero)
EX
Mark
Mark
A
‘0’ (zero)
Mark
Mark
-
e.g. P
-
Enter mark for both components if applicable
N = non submission if applicable
A = absent if applicable
Do not leave the outcome blank
Both CW and EX if applicable should be left blank
If mark is available for one component i.e. CW or EX leave other component blank
Both CW and EX if applicable should be left blank
If mark is available for one component i.e. CW or EX leave other component blank
Put a line through the module
Module must appear in this current academic year alongside current modules.
The mark(s) should not be recorded underneath the module box for the previous
academic year
If a grade is given instead of a mark for the CRN enter the relevant grade
To record a ‘Hidden Fail’ write ‘HF’ below the mark entered e.g either CW or EX
4
When a photocopy of the Course Results Sheet is submitted, with mark amendments, on or after the Board of Examiners which are already entered on the Course Results
Sheet, these must be made using red ink, circled or the amended mark recorded clearly underneath the component and authorised by the Course Director. Any change
affecting the decision of the Board must be authorised and signed by the Chair. Only then will the amendment be made on the Student Record System. Amendments
made to marks following the Board of Examiners should be forwarded immediately to the Collaborative Courses Unit.
5
Marks cannot be entered on the Student Record System for 2015/16 if a current module CRN is not recorded against a student’s record. This also applies to first
sits/resits. Please contact the Collaborative Courses Unit immediately with the Module Code and the current CRN (5 Digit Code) for this Academic Year or if you require a
current List of Modules for your programme.
6
Copies of signed and dated University Course Result Sheets must be returned within one week, following Boards of Examiners, to the Collaborative Courses Unit either by
email (Password Protected) to CCU@ulster.ac.uk or by post to the CCU, Block 1D10, Jordanstown Campus so that decisions and marks can be entered into the
University Student Record System. The Course Director must retain a copy of the Ulster University Course Results Sheets.