THE LAMBTON COLLEGE OF APPLIED ARTS AND TECHNOLOGY
Issued Date:
September 01, 2013
Supersedes Date:
August 01, 2012
Policy #:
2000-1-4
Grades and Academic Averages
Policy
1. A final grade will be recorded in the student's record for each course in which a student is registered beyond the Registration
Deadline.
2. Once a grade is finalized - the grade has been transmitted by the Registrar to the student and the grade appeal period has
passed - the grade is permanent and cannot be removed from or changed in the student's record.
3. The exceptions to the above statement are temporary grades (I, NG, IP, X) which, after a specified period of time, must be
replaced by a permanent grade and those instances in which the Registrar determines an administrative error resulted in the
recording of an erroneous grade.
4. The following grades may be issued for a student in a course.
Earned grades reflect the evaluated learning of the student in a course.
Awarded grades reflect a status in a course, or circumstances affecting the completion of the course.
Temporary grades are issued for a limited period of time and must be replaced by an earned or awarded grade.
Type of grade
Grade meaning
Earned
Outstanding Performance
Superior Performance
Satisfactory Performance
Grade
Grade points
A+
4.0
A
3.7
A-
3.5
B+
3.2
B
3.0
B-
2.7
C+
2.3
C
2.0
Awarded
Temporary
C-
1.7
Marginal Performance
D
1.0
Failure
F
0
Pass
P
None
No Pass
NP
None
Transfer credit
TC
None
Advanced Standing
AS
None
Aegrotat
AG
None
Exempt
EX
None
Withdrew
W
None
Audit
AU
None
Non-credit
NC
None
Incomplete
I
None
No grade
NG
None
In progress
IP
None
Grade Unavailable
X
None
Grade Definitions and Rules
6. The following statements define the grades that may be issued for a course and the requirements and conditions that
circumscribe them.
A+ - F
These earned grades are determined by the teacher of the course based on an assessment of the
student's completion of the course learning outcomes.
P
An earned grade for having achieved the course learning outcomes in a course in which the student is
assessed as either having achieved or not achieved the outcomes.
NP
An earned grade for having failed to achieve the course learning outcomes in a course in which the
student is assessed as either having achieved or not achieved the outcomes.
A Transfer Credit may be awarded for a Lambton College course on the basis of a course(s) that the
student successfully completed at another post-secondary institution and that is determined to be
substantially equivalent in content to the Lambton College course.
TC
The student must have achieved a grade of C or mark of 63% or better on the course, and completed
the course within the past seven years, for the course to be considered for recognition with a TC.
For registration with a TC grade, see the policy Registration: item 32.
AS
A grade awarded for a course on the basis of an assessment of the student by Lambton College (eg.
experiential learning evaluation, successful completion of a challenge test, etc.) through which the
student demonstrates achievement of the course learning outcomes.
The Aegrotat grade may be awarded to a student whose performance, over a significant portion of, and
number of outcomes in the course, was fully satisfactory but where, because of significant extenuating
personal reasons, such as illness, the student is unable to complete the course. (The grade is not
intended for instances in which the student misses tests, assignments, etc. during the course.) The
grade may be awarded if the Dean is confident that the student's attainment of course learning
outcomes is largely complete, and success in subsequent courses and attainment of program learning
outcomes are not impaired by the awarding of credit for the course in question.
AG
The Aegrotat grade carries no grade point value and so is not included in the calculation of the Grade
Point Average. The course in which the Aegrotat grade has been awarded may be counted toward
program requirements.
The student requesting an Aegrotat grade must provide sufficient and all requested documentation to the
Dean.
This grade is awarded by the Dean of the student's program, in consultation with the Registrar, in only
the most exceptional circumstances.
EX
A grade awarded where extraordinary circumstances prevent a student from undertaking a course and
exemption from the course is deemed non-prejudicial to the completion of the academic program as
determined by the program Dean.
The student must be registered in the course with this status no later than the Registration Deadline.
W
A grade awarded to a student who withdraws from a course after the Registration Deadline and before
the Withdrawal Deadline.
No academic penalty is attached to this grade and no grade point is associated with the grade.
AU
An awarded grade reflecting the student's status in the course. The audit status permits the student full
access to instructional materials and activities with the exception of the evaluation of the student's work
and learning.
The student must be registered in the course with this status no later than the late registration deadline.
NC
The graded entered in a student's academic record for a student registered in a non-credit course.
A student who has achieved, at the completion of a course, a grade that is one grade lower than the
minimum required for program progression may be awarded a temporary I grade when, in the opinion of
the teacher, sufficient course objectives to obtain the required pass grade could be successfully
completed within two weeks of the end of the course.
I
The initiative for the I grade may be taken either by the professor issuing it or by the student petitioning
the professor for it.
The grade is temporary and must be changed at the end of the two-week period of the next term to either
the minimum required grade for progression in the program, if sufficient additional learning objectives
are achieved, or the original grade.
A student who has been prevented from completing a course by the end of the term due to extenuating
medical or personal reasons may apply to his program Dean for a No Grade (NG) to be awarded in
order to allow additional time to complete the course. The student must be prepared to provide
documentation to support the request for the NG. If, in the opinion of the Dean, the request is valid - the
reasons are extenuating and legitimate, and the student has a reasonable probability of successfully
completing the course - the NG grade will be entered in the student's record.
NG
The NG is a temporary grade and must be replaced by one of the earned grades by the end of the eighth
week of the next term. No penalty is associated with the NG and the permanent grade issued will reflect
a normal assessment of the student's learning.
If the course work is not completed or a grade submitted by the deadline, the NG will be converted to a
grade of F.
This grade may be awarded when a student is unable to complete a field, clinical, practicum or co-op
placement because of a problem originating with the agency or employer. A student requesting, of the
program Dean, an IP grade for a placement must provide documentation to support the request. If, in
the opinion of the Dean, the request is valid, the IP grade, which has no grade point value or penalty
attached, will be awarded and recorded on the student's academic record.
IP
IP is a temporary grade and must be replaced by the end of the next program academic term with an
earned grade or W.
The X grade is issued when one of the other grades is due but not yet available at the time of issuance
of the student's academic record.
X
The grade is temporary and will be replaced as soon as possible with the appropriate grade.
Calculation of Grade
7. In courses in which student work is graded numerically, the following conversion table will be used to calculate the final grade.
Mark (%)
Grade
Grade Point
Mark (%)
Grade
Grade Point
94-100
A+
4.0
87-93
A
3.7
67-69
C+
2.3
80-86
A-
3.5
63-66
C
2.0
77-79
B+
3.2
60-62
C-
1.7
73-76
B
3.0
50-59
D
1.0
70-72
B-
2.7
0 -49
F
0.0
Passing grade
8. With the application of the above conversion table, generally D is the minimum final grade for "passing" a post-secondary
course. Some programs may have progression requirements that stipulate a higher grade for progression through or
graduation from the program. See the policy Progression and Graduation from a Program.
9. Apprenticeship: an apprentice is deemed to have successfully completed a level of training if the grade-point average for that
session of in-school training is 2.00 or above, with no grades below C. A lower grade point average or grades below C indicate
that the apprentice has not satisfactorily demonstrated achievement of learning outcomes, and so has not been successful in
that level of in-school training.
Grade Point Average (GPA)
10. An academic average is determined by the calculation of a grade-point average (GPA). The GPA is defined as the credit-hour
weighted mean of the grade points earned by a student. Credit-hour is a numerical weight assigned to a course, typically
reflecting the weekly course hours. Grade point is a numerical value assigned to a grade. See the table for the grade points for
each grade.
11. A Current GPA is calculated for the courses completed in the current (most recently completed) term. A Program GPA is
calculated and includes all courses in the program of study completed to date. The grades and conversion table described
herein become effective for courses begun on or after September 1, 2013. Program GPAs calculated after this date will be
based on grades and grade points for each course in effect at the time of the student's completion of the course.
12. Grade Point Averages will be calculated and rounded to two decimal places.
The following example illustrates the calculation of a GPA.
Course
Grade
Earned
Grade Point (GP)
Course Credit
Hours
Weighted Grade Point
ECON1003
B
3.0
3
9.0 (3.0 x 3)
MTH1225
C+
2.3
5
11.5 (2.3 x 5)
ENG1113
F
0.0
3
0.0 (0.0 x 3)
CPL1003
P
-
-
11
20.5
Repeated Courses
13. If a student repeats a course, both (all) course registrations with associated grades will be shown in the student's academic
record and on transcripts.
14. If a student repeats a course, the student's current or term GPA will include the course and grade completed in that term; the
program GPA will include only the higher (highest) grade earned for the course.
Appeal of a Final Grade
15. A student who feels a final grade is incorrect, inappropriate, etc., may appeal for a review and change of the grade. The student
should read and follow the Appeal of an Academic Decision policy.