Office of
Secondary Education
Online Report Cards - Grades 9-12
2003-04
Office of Secondary Education
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Report Card System
New Features
§ New web based online system to enter report card marks.
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No more bubble sheets !
New report card design
New grading system (marking values)
‘W’ (Withheld) marks replaced by ‘I’ (Incomplete) mark
Behavior marks replaced with ‘Citizenship’ mark
Automated cumulative marking
Automated GPA marking
Office of Secondary Education
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Online System Highlights
§ Two core components:
§ Edit Users – for Principals and Roster staff to assign teacher
access to classrooms
§ Enter Marks – where teachers enter marks for students in
their classes
§ Students are shown in class list format
§ Each student record is updated individually
§ Only four fields to enter data for:
§ Subject Mark / Incomplete / Citizenship / Subject Absence
§ Color coded tagging to identify what level staff
(Principal, Roster person or Teacher) entered the
marks.
§ Online Class list for Principals and Roster staff
Office of Secondary Education
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Grading System
§
Teachers will input numerical marks. The report card will display
alpha and numeric marks.
§
New Marking values: 50-100
§ Online system will only allow this range of numbers to be
entered
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Cumulative marks will be calculated each cycle by the system.
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Cumulative marks will appear on the report card on the 2nd and
Final report card cycle.
§
Withheld marks (‘W’) removed for this year.
§
New ‘I’ (Incomplete mark) is available.
§ Principal approval only
Office of Secondary Education
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Grading System
Continued
§ Final Subject grades for courses that end mid -year will
be denoted with an asterisk ‘*’ on the report card.
§ Behavior has been renamed to ‘Citizenship’. Same
marking values apply (1,2,3).
§ Report card will show a conversion scale:
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§
§
§
§
A
B
C
D
F
(90-100) = Advanced
(80 - 89) = Proficient
(70 –79) = Average (Basic)
(65 - 69) = Barely Passing
(64-50) = Failing (may be required to repeat the subject)
§ Performance level associations (Advanced, Proficient, Basic
and Below Basic) are also part of the conversion scale.
Office of Secondary Education
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Grading System
GPA’s
§ GPA – will be calculated by the system on the
second and final marking periods and displayed
on the report card.
§ GPA will now be cumulative starting with 9th
grade marks. It will NOT be calculated based
solely on current year marks.
Office of Secondary Education
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Grading System
‘I’ (Incomplete) Rules
§
Principal Approval – form should be completed for these cases.
§
The mark will have an associated ‘Reason’ code:
Extended illness
Death in the immediate family
Late enrollment during the quarter
Other extenuating circumstances
– The online system will force the entry of a reason code
§
Students with an ‘I’ mark will receive an ‘I’ for the cumulative mark
for that report period.
•
“’I’ marks will not be counted toward the GPA.
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‘I’ marks must be made up by the start of the 4th marking period and
cannot be given during the final marking period.
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Refer to the 9 -12 Online Report Card User Guide for a list of all the
‘I’ rules or contact the Office of Secondary Education.
Office of Secondary Education
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Special Projects
§ Service Learning and Multi-Disciplinary projects will
appear as a subject/section class online.
§ A separate marking screen, similar to regular subject
marks, will be displayed by the online system. The
difference is that the marking values are different.
§ Teachers will enter a status mark (not a numerical
mark) for project as follows:
§ N – Not Completed
§ M – Completed (Meets Standard)
(Online system contains a drop down selection)
§ ‘I’ (Incomplete) mark cannot be entered for projects.
Office of Secondary Education
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New Report Card Sample
SCHOOL: XXXXXXXXXXXXXXXXXXX
PRINCIPAL: XXXXXXXXXXXXXXXXX
REPORT OF: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
ADVISORY: XXX
SUBJECT AND ATTENDANCE REPORT
FIRST
QUARTER
CHIEF EXECUTIVE OFFICER
SECOND
QUARTER
THIRD
QUARTER
FOURTH
QUARTER
CUMULATIVE YTD
FINAL/CREDITS
ABSENCES
YTD
ALPHA GRADE
CUMULATIVE
CITIZENSHIP
XXX X
CITIZENSHIP
X
GRADE
ALPHA GRADE
YTD
ABSENCES
X XXX
GRADE
XXXXXXXXXXXXXXXXX
XXX
ALPHA GRADE
GRADUATION PROJECT STATUS
X
CITIZENSHIP
XXX
GRADE
X
XXXXXXXXXX
ALPHA GRADE
XXX
XXXXXXXXXXXXXXXXXXXXXXXXX
ABSENCES
YTD
X
ABSENCES
YTD
XXX
CITIZENSHIP
TOTAL CREDIT
ACCUMULATION
TEACHER’S
NAME
SUBJECT
GRADE
CREG E. WILLIAMS, Ed.D.
ALPHA GRADE
DEPUTY CHIEF ACADEMIC
OFFICER
LEVEL
PAUL G. VALLAS
XXX
X
XXX
X
XXX
X
XXX*
CREDITSEARNED
GRADE XX
YTD
* = FINAL GRADE
STUDENT ID. XXX-XXX-X
YEAR ENDING MONTH CCYY
X.XX
ENGLISH
X.XX
MATHEMATICS
X.XX
SCIENCE
X.XX
SOCIAL STUDIES
X.XX
HEALTH
X.XX
PHYSICAL ED.
X.XX
ARTS/HUMANITIES
X.XX
WORLD LANGUAGES X.XX
ELECTIVES
X.XX
CREDITS REQUIRED FOR
GRADUATION
4.00
3.00
3.00
3.00
0.50
1.00
2.00
2.00
5.00
YTD
XXX
XXX
XXX
XXX
DAYS PRESENT YTD
XXX
XXX
XXX
XXX
DAYS ABSENT
XXX
XXX
XXX
XXX
TIMES LATE
CUMULATIVE GPA SECOND QUARTER
X.XX
CUMULATIVE GPA FOURTH QUARTER
X.XX
SUBJECT RATING SCALE
YTD
EXPLANATION OF SUBJECT RATINGS
A-(90-100)(Advanced)
I-(INCOMPLETE) (Grade not given for one of
the following reasons.
B-(80-89)(PROFICIENT)
1. Extended illness
C-(70-79) AVERAGE(Basic)
lowest certified mark for college
2. Death in the immediate family
3. Late enrollment during the quarter
Achievement in relation to work planned
for the subject,
including use of time and materials,
neatness and care of work,
preparation for and care in work,
preparation for the participation
in class work.
CITIZENSHIP RATING SCALE
1. EXCELLENT
2. SATISFACTORY
3. UNSATISFACTORY
D-(65-69)(barely passing)
CITIZENSHIP
DEMONSTRATES RESPONSIBILITY, GETS
ALONG WELL WITH OTHERS,
S H O W S R E S P E C T F O R O T H E R S ,
DEMONSTRATES SELF CONFIDENCE,
RESPECTS MATERIALS AND SUPPLIES,
FOLLOWS RULES AND SHOWS
APPROPRIATE CITIZENSHIP IN CLASSROOM
AND OTHER AREAS.
4 Other extenuating circumstances
F-(64-50)FAILING(may be required
to repeat this subject)
Office of Secondary Education
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FILENAME:
ENGLISH
MATHEMATICS
SCIENCE
SOCIAL STUDIES
HEALTH
PHYSICAL ED.
ARTS /HUMANITIES
WORLD LANGUAGES
ELECTIVES
QUESTIONS ??
• Please contact the Computer Desktop
Support Staff at 215-875-4700.
We hope you like the new 9-12 Online Report Card System
Best of Luck this year !!!
Office of Secondary Education
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