ACADEMIC SENATE
Meeting Minutes
10/13/15
12:00 – 1:00 PM
FACULTY HOUSE
RECORDER
Allison Paine, Academic Senate Staff Aide: First draft and posting of final version of minutes from the secretary to all faculty.
Senator Jamie Blair, Academic Senate Secretary: Revisions of Staff Aide’s first draft and approval edits from senators/distribution to BOT.
Voting Records are indicated beside the name of each Senator. M1: Motion 1, M2: Motion 2 etc. Y: Yea; N: Nay; AB: Abstention
MEMBERS
A
Arismendi-Pardi, Eduardo: Senator-at-Large President
Emeritus
√
Isaac, Darryl: Consumer & Health Sciences Senator (R)
Hassapis M1, M2, M3: Y
√
Barnes, Carol: Counseling Senator M1, M2, M3: Y
A
Johnson, Doug: Senator-at-Large
√
√
Kelly, Dennis: Part-time Senator (R) Sevi M1, M2, M3: Y
√
Blair, Jamie: Math & Sciences Senator
Secretary M1, M2, M3: Y
Cervantes, Al: Technology Senator M1, M2, M3: Y
√
A
Dale, John: Library Senator
√
Kennedy, Marilyn: Lit. & Lang. Senator M1, M2, M3: Y
Parliamentarian/PDI Chair (NV)
Livingston, Tab: Senator-at-Large M1, M2, M3: Y
√
√
Neil, Jeanne: Business & Comp. Senator M1, M2, M3: Y
√
Norling , Marcella: Senator-at-Large M1, M2, M3: Y
√
Dowling, Tom: Senator-at-Large
(R) Drew M1, M2, M3: Y
Drew, Dr. Rendell: Social Behavioral Sciences
Senator (R) Marcina M1, M2, M3: Y
Ely, Cynthia Part-time Senator M1, M2, M3: Y
√
Phillips, Clyde: Student Services Senator M1, M2, M3: Y
A
Frechen, Richard: Senator-at-Large
√
√
G’bye Diogba: Part-time Senator, Appointed M1, M2, M3: Y
√
√
Gordon, Lee: Senator-at-Large M1, M2, M3: Y
President
Hanlon, Anna: Curriculum Chair (NV)
A
Rojas, Alexandra : 15-16 SGOCC Rep.
Appointment (NV)
Sachs, Loren: Senator-at-Large
Vice President M1, M2, M3: Y
Shine, Brenda: Senator-at-Large
(R) Maurer
Spencer, Steve: Kinesiology & Athletics Senator
√
E
A
√
M1, M2, M3: Y
√
Ibranossian, Agatha: Visual & Performing Arts Senator
M1, M2, M3: Y
CALL TO ORDER
ACTION The meeting was called to order at noon.
ITEM/S
APPROVAL OF THE AGENDA
Motion 1 by President Gordon: Approve the agenda. M/S/C.
ACTION
ITEM/S


President Gordon
Today was the official ribbon cutting opening of the Math and Business Computing Center.
Vice President Sachs has chaired a few Executive Board Meetings so the AS President can attend other meetings that
currently have no faculty representatives.
None.
CONSENT CALENDAR:
President Gordon
Motion 3 by Vice President Sachs: Approve the Consent Calendar. M/S/C.
ACTION
ITEM/S
All Senators
October 6, 2015 minutes were approved pending Secretary Blair’s revisions for the record.
ACADEMIC SENATE PRESIDENT REPORT/ANNOUNCEMENT:
ACTION
ITEM/S
All Senators
Revised agenda was approved.
APPROVAL OF THE MINUTES
Motion 2 by Secretary Blair: Approve the minutes of 10/6/15 with minor changes noted.
ACTION
ITEM/S
President Gordon
Consent calendar was approved.
Academic Senate Meeting Minutes, 1 of 4
UNFINISHED BUSINESS: Study Abroad Program
Sen. Dowling
Sen. Dowling requested this item be carried over to next week.
ACTION
ITEM/S
Study Abroad to be included on the Oct. 20, 2015 Agenda for discussion.
PUBLIC COMMENTS: Agenda
Public
1) Jaki Kamphuis, 2) Steve Tamanaha: BSI Ad-Hoc Committee Update; 3) VPI Ballinger: IPC Membership
An audio recording of the entire public comment/s is available (if a recording was made of that specific meeting) on the OCC Portal.
OCC Portal Home Page>Committees> 15-16 academic year>Select Mtg. Date Folder> AS Mtg. Audio Recording
http://occportal/Committees/as/Minutes2/Forms/Group%20by%20Academic%20Year.aspx
None.
UNFINISHED BUSINESS: BSI Ad-hoc Committee Update
Sen. Blair and Sen. Livingston
Sen. Blair reviewed and discussed the handout provided for the Senators and characterized the premise of the BSI grant from the
State Chancellor’s office: An opportunity for faculty with expertise to increase success in the classroom. Sen. Blair noted:
 The faculty via the senate would have purview over the funding.
 The goals sent to the State Chancellor’s office by the OCC BSI Committee are to increase success in basic skills ESL, English
and Math by 2017.
 Per the current BSI State report, in the last couple of years BS math success achieved 2% of the 3% percent of the
established success rate goal.
 The current Senate model has a separate planning (BSI committee) and budget (Senate Ad Hoc committee).
Sen. Livingston urged transparency in the common application process and to make sure that the proposed process will meet the
needs of the BSI students noting the following:
 Although serving the same types of students, SSSP and SE research and methodology are different than BSI.
 BSI faculty focus on classroom instruction that is discipline specific and are not cross departmental type projects.
 Page one of the proposed new application/process states that priority is given to collaborative and cross departmental
projects.
 If funding priorities are made using the proposed stated criteria from the application, faculty BSI projects would fall to the
bottom of the priority list.
 Proposed application/process is not faculty driven, takes away senate purview and faculty included in new process may
not be BSI classroom instructors.
 The new process/application should be reviewed to make certain that there is transparency and that a fair and equitable
process for decisions on the funding allocation.
 The current BSI model is one of the few places where funding is controlled by the faculty.
Discussion points/questions
 Why are the separate processes that are set-up within the BSI Committee not sufficient for moving forward?
 The application was developed from the Student Success Collaborative group which is made up of the coordinators of
SSSP, SE and BSI, and the VPI and VPSS. Input was received from BSI Committee.
 The 27 page application should be reviewed line by line.
 The balance of funding allocations will change under acceptance of the new common application/process.
 There is a concern about timing and expediting the new process on the part of Equity, but not for BSI since the senate
finance committee approval of on-going BSI projects may use up all this year’s funds.
 There is a separate planning and budget committee within BSI, to add another committee on top of that level of expertise
seems as though you are adding a lot of additional expertise to the process.
 A suggestion was made that the application/process and transparency issues be worked out with the current
committee/s.
 This is the first try using the new application/process and there can be future amendments to it so that it works well for all
concerned. The goal was to augment what is already happening. SE/Equity could potentially fund items needed to
support the instructional programs that are not covered by BSI.
 On May 17, 2011 a resolution gave ultimate authority to the Senate for BSI, then any action in the BSI Committee that is
not supported by the Senate must be reviewed.
ACTION
ITEM/S
None.
ACADEMIC SENATE PARLIMENTARIAN REPORT:
Parliamentarian Kennedy
Parliamentarian Kennedy displayed 3 sets of power point slides on the following topic.
1) Participating Effectively in District and College Governance. The Law, Regulation and Guidelines; Academic Senate for the
Academic Senate Meeting Minutes, 2 of 4
Community Colleges, Community League of California.
The report included topics on: Definition, Value, Challenges, Participatory Governance (CCCT/CEOCC Policy Paper, December
1989), The Law (Ed Code Sections 70901 and 70902), and Regulation: Academic Senates (Title 5 – 53203, 53200)
2) Legal Advisory Regarding Shared Governance (Legal Opinion M 97-20) October 23, 1997.
The report included overview of typical Q & A’s on the topics of shared governance, 10+1, mutual agreements and rely primary
guidelines.
3) An Academic Senate Resolution Process
The report reviewed the eight steps to implementing and following up on the outcome/content a resolution. It was emphasize that
it is important for the AS President and Senate to follow-up on resolutions.
A copy of the presentation documents may be found in the supplemental documents for the corresponding meeting date.
Senate supplemental documents are available on the OCC Portal and OCC website for the corresponding meeting date at:
OCC Portal:
OCC Portal Home Page> Committees> 15-16 academic year> Select Mtg. Date Folder
http://occportal/Committees/as/Minutes2/Forms/Group%20by%20Academic%20Year.aspx
OCC Academic Senate Website:
http://www.orangecoastcollege.edu/about_occ/AcademicSenate/Pages/AgendasAndMinutes.aspx
Path from OCC’s website: orangecoastcollege.edu >About OCC> Academic Senate>CURRENT Agenda/Mtg. > Supplemental Documents
ACTION
ITEM/S
President Gordon to present the 360 Resolution at the next District Consultation Council Meeting.
UNFINSIHED BUSINESS: IPC MEMBERSHIP
Sen. Dowling
Sen. Dowling reviewed and discussed the handout distributed at the last meeting. He noted that the IPC process has become
better in the past few cycles. He stated that the Faculty Hiring Committee mutual agreement process had broken down, some
items have been forgotten; and although not intentional, changes have drifted away from the agreement. Several Senate
Presidents have worked on the mutual agreement in past years with administration.
Key Points stated by Senator Dowling
 IPC hears from predominately Deans on the ARR process and faculty hiring.
 Two faculty positions that were vacated were moved by administration to position 1 & 2, this process needs review.
 Memorandums of understanding need to be reviewed and potentially newly created.
 The Transparency Committee should be reconvened via the Senate to review the IPC administrative/decision making
process.
Sen. Dowling reviewed the mutual agreement and membership handouts distributed last week.
 The IPC process moves too fast.
 Changes are put off until spring and not all suggestions are discussed.
 There is a random selection of faculty and managers to look at category areas within the ARR process and this is not ideal.
He reviewed the summary letter he distributed last week.
 IPC at other institutions does not look like the process at OCC.
 Without better training for faculty the learning curve is very steep to try to acclimate to the process for faculty and deans.
 Faculty views are essential in planning for programs. OCC faculty views should have much higher consideration in IPC.
 The committee is too large.
 IPC is dominated by budget and not planning.
Senator Dowling urged the senate to develop a new IPC process.
Discussion:
VPI Ballinger responded to a question about process: After the faculty hiring subcommittee finishes their task, they review what
worked and what requires improvement. An agreement was reached this year that each division would have a panel of speakers
that included faculty to speak for ten minutes and the Dean would coordinate this in their divisions. A standard rubric is used for
the 0-40 scoring for all faculty hiring which was collected on Monday. Everyone will see where the natural break points will be and
anyone may attend this Wednesday from 1-3 PM where a 0-10 scoring will happen on the presentations from Wednesday. The
unique characteristics of the division are presented and considered at that time. Those scores are then added and then a list will
be created and re-vetted via the committee. A line is drawn for the 20 new hires for next Fall, and this list is then endorsed by the
faculty hiring subcommittee, the senate and then is sent to President Harkins.
President Gordon noted a Point of Personal Privilege. He stated that it is his understanding that the senates at other colleges drive
the faculty hiring process, not administrators. He clarified that he has not stated that the process followed by OCC is preferable to
other processes followed by other colleges and he has not endorsed it as such.
A Senator noted that when trying to manage the data set, you lose a lot of the nuance; you are not necessarily gaining a better
understanding by listening to many presentations.
Academic Senate Meeting Minutes, 3 of 4
It takes 3 to 4 weeks to finish presenting and by then your recollection is faulty. He also noted that it would give final presenters
an edge over those that present at the beginning of a process.
Sen. Dowling urged the process to be moved forward strategically as there is a critical need for faculty and he stated that perhaps a
way forward is to fund the faculty that are needed and then begin a process that is more like the process we have now.
Senate supplemental documents are available on the OCC Portal and OCC website for the corresponding meeting date at:
http://www.orangecoastcollege.edu/about_occ/AcademicSenate/Pages/AgendasAndMinutes.aspx
Path from OCC’s website: orangecoastcollege.edu >About OCC> Academic Senate>CURRENT Agenda/Mtg. > Supplemental Documents
ACTION
ITEM/S
Please share this information with constituents
FOR THE GOOD OF THE ORDER:
ACTION
ITEM/S
All Senators
None.
NON-AGENDA PUBLIC COMMENTS: 1 min. per speaker up to 5 min total for public comments
1) Maricela Sandoval; 2) Loren Sachs; 3) Alexandra Rojas
Public
An audio recording of the entire public comment/s is available (if a recording was made of that specific meeting) on the OCC Portal.
OCC Portal Home Page>Committees> 15-16 academic year>Select Mtg. Date Folder> AS Mtg. Audio Recording
http://occportal/Committees/as/Minutes2/Forms/Group%20by%20Academic%20Year.aspx
ADJOURNMENT:
ACTION
President Gordon
Meeting adjourned at 1:00 p.m.
AS OCC WEBSITE FOR MEETING AGENDA/DOCUMENTS:
http://www.orangecoastcollege.edu/about_occ/AcademicSenate/Pages/AgendasAndMinutes.aspx
SENATORS PLEASE NOTE THAT MOST OF THE DOCUMENTS DISTRIBUTED DURING THE MEETING CAN BE FOUND IN THE SUPPLEMENTAL DOCUMENTS
AT: http://www.orangecoastcollege.edu/about_occ/AcademicSenate/Pages/AgendasAndMinutes.aspx
Path from OCC’s website: orangecoastcollege.edu >About OCC> Academic Senate>CURRENT Agenda/Mtg. > Supplemental Documents
OCC PORTAL AS COMMITTEE SITE (PORTAL SITE ALSO CONTAINS AUDIO, AGENDA AND MEETING DOCUMENTS):
http://occportal/Committees/as/Minutes2/Forms/Group%20by%20Academic%20Year.aspx
Academic Senate Meeting Minutes, 4 of 4
Orange Coast College Academic Senate
Executive Board Meeting Minutes: Special Meeting
Oct 13, 2015
Present: AS President Lee Gordon; AS Vice President Loren Sachs; AS Secretary Blair; AS
Parliamentarian Kennedy; Past President Arismendi-Pardi Absent: Curriculum Chair (NV) Anna Hanlon;
1. Call meeting to Order at 1:15
2. Agenda Items Public Comment: None.
3. Approval of Agenda: Approved.
4. Reading and Approval of Minutes: September 29, 2015 and October 6th minutes approved.
5. Reports from Members of Executive Board: None.
6. Consent Calendar: The names for the calendar will be reviewed and verified, then added to the agenda.
There was discussion on how to organize the gathering of names for volunteers.
7. Committee Appointments: None.
8. Setting the Agenda: Pending topics for agenda discussed and the final agenda will be distributed to the
E-board for approval.
7. Tasks and Duties for the Week: None.
8. Non-Agenda Item Public Comment: None.
9. Adjournment: