Form RC/16
(Revised Sep 2014)
THE HONG KONG POLYTECHNIC UNIVERSITY
Research Committee

(Please “√” the appropriate box)
This is an Interim Report on the following project.
(Reporting period:

1.
)
This is the Final Report on the following project.
Project Title
Project A/C Code
2.
Project Team
Name
Dept/ Ext’l Institution
Role
PI
Co-I
Other Personnel (e.g., RA/RAsso/RF)
(Part-time personnel, Student Assistants, Research Clerks, Project Clerks and Student Helpers are not listed)
3.
4.
Details of Project
Grant allocation date
(i.e., Account set up date)
Original duration
months
Actual start date
Revised duration
(if applicable)
Actual completion date
(for completed project only)
months
Expected completion date
Research Grant for the Project
Source(s)
Current Budget (breakdown as follows)
Actual Expenditure incurred up to
(Information available from Oracle Financials)
Salary $
Equipment $
General Expenses $
Conference $
MPF $
Salary $
Equipment $
General Expenses $
Conference $
MPF $
Others# $
Total Budget $
Total Expenditure $
Balance including Commitments $
If you are submitting a final report, please note that, the RO will arrange to close the project
account upon receipt of the report WITHOUT further notice. The balance will be returned to the
Central for re-allocation.
# e.g., Funding transferred to other project/institution
- 2 5.
Report
(to be completed by Principal Investigator or, if applicable, each Co-Principal Investigator)
Your report may cover the following aspects. Please consult your DRC on other specified
aspects that need reporting.
(a) Progress made during the reporting period
(b) Scope of investigation undertaken
(c) Significant results achieved
(d) Summary of objectives addressed/ achieved
- Have the objectives of the project been changed/ revised since the last report? If so, why?
- How many objectives have been pursued, and to what extent has each objective been
achieved? (Express as a percentage.)
(e) Difficulties encountered and variations from the original plan of the project proposal, with
reasons
(f) Work expected to be performed in the remaining period of the project
- 3 6. Outcome of Research and Major Findings since Commencement of Project
(to be completed by Principal Investigator or, if applicable, each Co-Principal Investigator)
You are reminded to acknowledge the funding source in your publications.
Please ensure that your output will be inputted and recorded in the Research Output System on
the Research Office Website for reporting to the RGC. You may input the information
throughout the year via the System.
(a) Publications and other Scholarly Outputs (Please group your research outputs into the
following categories, where applicable: 1. Scholarly books, monographs and chapters; 2.
Journal publications; 3. Conference papers; 4. Creative and literary works, consulting reports
and case studies; 5. Patents, licensing agreements, assignments of IP rights, and companies).
For output items that have the potential for commercialization, please list them below:
(b) Others
- 4 7. The Layman’s Summary (for completed project only)
(to be completed only by Principal Investigator or, if applicable, by the Representative Co-Principal
Investigator)
Please describe in layman’s language the nature, significance and value of the project, in no
more than 200 words.
- 5 8. Request for Changes to On-going Project
(to be completed only by Principal Investigator or Representative Co-Principal Investigator
only if new changes are required. Remarks such as “N/A” or restatement of approved
changes are not necessary.)
(a)
Deferral of Completion Date
(Extension of Completion Date by more than 12 months will require approval of the Chair,
FRC)#
No. of Extension so far
Expected Completion
Date
Original
Last Approved
Revised
Justification
(b) Changes in Principal Investigator/ Team Member(s)
Please refer to page 1 for the current project team.
New Principal Investigator / Team Member(s)
Name
Role
Dept/Institute/School
Departure of Principal Investigator / Team Member(s) from the project
Name
Role
Dept/Institute/School
Justification
(c) Change in Project Title
Current Title
New Title
Justification
(d) Withdrawal and Termination of Project
Justification
Signature
(*PI/ Rep. Co-PI)
# This is not applicable to the SHTM and SD.
* Please delete as appropriate.
(Date)
- 6 9.
Comments of Departmental Research Committee
If the DRC Chair is a member of the research team, he/she is still requested to complete Section
9 (a) – (d). This report will then be forwarded to the FRC/School Board Chair for
consideration.
(a) Overall Rating:
*(i)
The progress of the project is *very satisfactory/ satisfactory/ barely satisfactory/
unsatisfactory
*(ii) Not applicable (for incomplete/terminated projects)
(b) Decision on the proposed changes stated in 8
(i) Deferral of project completion date
*Approved/Not approved/Not applicable
(ii) Changes in project team membership
*Approved/Not approved/Not applicable
(iii) Change of project title
*Approved/Not approved/Not applicable
(iv) Withdrawal/Termination of project
*Approved/Not approved/Not applicable
(c) Recommendation regarding the expected commercialization of research outputs listed in 6(a)
is *endorsed/ not endorsed/not applicable.
(d) Comments (if the progress is barely satisfactory/ unsatisfactory, please list details of the
proposed remedial action below):
Signature
(Chair, Departmental Research Committee)
(Date)
Action from the DRC
After completion, please inform PI/ Representative Co-PI of the assessment results.
# This is not applicable to the SHTM and SD.
* Please delete as appropriate.
- 7 -
10. Comments/ Approval of Faculty Research Committee/School Board
(a) Overall Rating (only applicable to projects with the DRC Chair acting as one of the project
team members)
*(i)
The progress of the project is *very satisfactory/ satisfactory/ barely satisfactory/
unsatisfactory
*(ii) Not applicable (for incomplete/terminated projects)
(b) Decision on the proposed changes stated in 8
(i) Deferral of project completion date
*Approved/Not approved/Not applicable
(ii) Changes in project team membership
*Approved/Not approved/Not applicable
(iii) Change of project title
*Approved/Not approved/Not applicable
(iv) Withdrawal/Termination of project
*Approved/Not approved/Not applicable
(c) Comments
Signature
(Chair, Faculty Research Committee/School Board)
Action from the FRC / School Board
The FRC/School Board should inform the DRC of their decision.
(* Please delete as appropriate.)
(Date)
11. Comments / Approval of the Chairman of the Research Committee
(a) Overall Rating (only applicable to projects with both the DRC and FRC Chairs acting as the
project team members)
*(i)
The progress of the project is *very satisfactory/ satisfactory/ barely satisfactory/
unsatisfactory
*(ii) Not applicable (for incomplete/terminated projects)
(b) Comments
Signature
(Chairman, Research Committee)
(Date)
(* Please delete as appropriate.)
12. RO’s Use
Project Account Code ____________________
date __________________
Report checked on ________________ by ________________.
RIS record updated on ________________ by ________________.
RC-form:RC/16a
Report
received