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Technical Requirements Table V3.0/V3.1 Transition Guidance for Manufacturers February 22, 2016

Transition Process for Manufacturers

Consistent with previous revisions to the Technical Requirements, and as noted in the announcement of the Technical

Requirements Table V3.0 in June 2015, all products on the DesignLights Consortium TM (DLC) Qualified Products List

(QPL) must meet Technical Requirements V3.0 as of March 25, 2016. Products that do not meet these requirements by this date will be removed from the active QPL, though they will remain searchable in the DLC database when selecting the checkbox “Include De-Listed Products.”

The tested performance information DLC has received determines whether a given product or product family meets the

V3.0 requirements. Children in family groups are evaluated against the requirements by their worst-case (“parent”) family member. DLC recognizes that, in many cases, a product’s performance has improved since first being submitted for qualification. In order to update product listings and ensure products do not fall off the QPL on March 25, 2016, a manufacturer must follow the steps in the options outlined below. Applications to update products must be submitted by March 11, 2016 for the DLC Review Team to complete the comprehensive review by March 25, 2016.

Overview of Key Dates

2/26/16 – Deadline for reclassification applications.

3/2/16- Deadline for providing rated performance information for child products.

3/11/16 – Deadline for application to update products.

3/25/16 – Products that do not meet V3.0/V3.1 requirements are delisted.

Please note the different informational needs for single products vs. product families.

For Products that do not meet the Minimum Efficacy Requirement in Column D in the spreadsheet accompanying this notification:

Updating Products Submitted Through Single Product Applications

Step 1: Manufacturers will need to submit a new application submission through the DLC online submission portal. The application description should clearly indicate that this is an application to update the listing of products already qualified by placing the words “Update Application” in the Application Name field. Each application may only seek to update a single original application for listing.

In this application, manufacturers must provide

 Detailed information about what changes have been made to the product since initial qualification.

This includes descriptions of changes made that lead to improved performance, as well as any other changes to the product that may affect performance. This explanation can be included in a standalone word document, PDF, or similar file.

 A complete V3.0 application form that includes all relevant details for products that are being updated. The application form can be downloaded here .

 A copy of the Excel spreadsheet from DLC identifying products that do not meet V3.0 Technical

Requirements in which the products being updated are highlighted.

 Testing necessary to demonstrate that the performance has improved. At a minimum, updating the listing of the photometric and electrical properties will require a new LM-79*. If the LED package/module/array or thermal conditions of the LED have changed within the luminaire, updated

LM-80 and ISTMT testing may also be required. Testing must be conducted at a laboratory meeting the

DLC Testing Laboratory Requirements, found here .

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 An updated spec sheet for the product. Please be sure that this spec sheet complies with relevant DLC

Logo Guidelines, found here .

 A newly signed self-certification statement, which can be downloaded here .

*Note that any complete LM-79s must be submitted to LED Lighting Facts, per the DLC LED Lighting Facts requirement detailed here , as well as submitted with the application materials to DLC.

Step 2 : A DLC reviewer will evaluate the changes made to the product and associated submission materials, and notify the manufacturer if any additional test data or supplemental information is needed. This may include LM-79, ISTMT, and/or LM-80 testing, or other documentation depending on the changes made. Upon completion of this initial review, the DLC reviewer will send an invoice for any relevant application fees for this product update.

Step 3 : Once payment is made, test information will be reviewed. Any questions or issues that arise during the review process will be discussed with the manufacturer.

Step 4: If the new test data demonstrates compliance with V3.0 requirements, the product’s performance will be updated and the product will remain on the QPL come March 25, 2016.

If performance is not updated by March 25, 2016, products that do not demonstrate compliance with V3.0 requirements will be removed from the active QPL, though they will remain searchable in the DLC database when selecting the checkbox “Include De-Listed Products”.

Updating Products Originally Submitted Through Family Grouping Applications

Manufacturers with product families that do not meet V3.0 requirements have two options for maintaining listing of these families. Either 1) the performance of the whole family must be updated to demonstrate compliance with the new technical requirements by providing information and test data on the updated performance of worst-case family members, or 2) the family grouping may be re-bracketed if the current worst-case performers do not meet the V3.0 requirements, but a subgroup of the family does. In this case, only those products demonstrating compliance with the new requirements will remain on the QPL.

Step 1 : Manufacturers will need to submit a new application submission through the DLC online submission portal. The application description should clearly indicate that this is an application to update the listing of products already qualified by placing the words “Update Application” in the Application Name field. Each application may only seek to update a single original family grouping application for listing.

The information manufacturers must provide with the application will vary depending on the pathway they are taking to updating their listings:

If the manufacturer wishes to update the listing of the parent products because the performance of these products has changed , they must provide: o Detailed information about what changes have been made to the product since initial qualification.

This includes descriptions of changes made that lead to improved performance, as well as any other changes to the product that may affect performance. This explanation can be included in a stand-alone word document, PDF, or similar file. o A complete V3.0 application form that includes all relevant details for products that are being updated. The application form can be downloaded here .


Technical Requirements Table V3.0/V3.1 Transition Guidance for Manufacturers February 22, 2016 o A copy of the Excel spreadsheet from DLC identifying products that do not meet V3.0 Technical

Requirements in which the products being updated are highlighted. o Testing that demonstrates product performance has improved. At a minimum, updating the listing of the photometric and electrical properties will require a new LM-79*. If the LED package/module/array or thermal conditions of the LED have changed within the luminaire, updated LM-80 and ISTMT testing may also be required. Testing must be conducted at a laboratory meeting the DLC Testing Laboratory Requirements, found here . o An updated spec sheet for the product. Please be sure that this spec sheet complies with relevant

DLC Logo Guidelines, found here . o A newly signed self-certification statement, which can be downloaded here .


If the manufacturer wishes to re-bracket the family group, because – although the performance has not changed – some members of the original family group meet the new technical requirements , they must provide: o Detailed information that identifies which subgroup of products within the family complies with the

V3.0 requirements. New worst-case members of the group must also be identified, and appropriate

LM-79 and/or ISTMT testing must be included. This information should be provided in the new application form. o A complete V3.0 application form that includes all relevant details for products within the group that are being updated. The application form can be downloaded here . o A copy of the Excel spreadsheet from DLC identifying products that do not meet V3.0 Technical

Requirements in which the products being updated are highlighted. o Testing necessary to demonstrate that the performance has improved. At a minimum, updating the listing of the photometric and electrical properties will require a new LM-79*. If the LED package/module/array or thermal conditions of the LED have changed within the luminaire, updated LM-80 and ISTMT testing may also be required. Testing must be conducted at a laboratory meeting the DLC Testing Laboratory Requirements, found here . o An updated spec sheet for the product family. Please be sure that this spec sheet complies with relevant DLC Logo Guidelines, found here . o A newly signed self-certification statement, which can be downloaded here .


Step 2 : A DLC reviewer will evaluate the information provided and notify the manufacturer if any additional test data or other information is needed to update the listing on the QPL. This may include LM-79, ISTMT, and/or LM-80 testing, or other documentation depending on the particular product circumstance. Upon completion of this initial review, the DLC reviewer will send an invoice for application fees for this product update. Manufacturers will only be charged the application fees for the reviews of the new test information, consistent with the family grouping policy. Manufacturers will not be charged the $25 additional family fees to maintain listing of family members under the new worst-case products.

Step 3 : Once payment is made, test information will be reviewed. Any questions or issues that arise during the review process will be discussed with the manufacturer.



Step 4: If the new test data demonstrates compliance with V3.0 requirements, the product’s performance will be updated and the product will remain on the QPL come March 25, 2016.

If performance is not updated by March 25, 2016, products that do not demonstrate compliance with V3.0 requirements will be removed from the active QPL, though they will remain searchable in the DLC database when selecting the checkbox “Include De-Listed Products”.

Updating Products Originally Submitted Through Private Labeling Applications

Privately labeled products are listed with the same performance as the originally qualified product, at the time the privately labeled product applied for qualification. Therefore, once the original product listing is updated, the private labeled product will also require updating.

Step 1: Before privately labeled products can be updated, the original manufacturer’s product must be updated, following the procedures outlined above. Performance of private labeled products cannot be updated before manufacturers of the originally qualified product have updated their performance data. Representatives with private labeled products should work with their OEM to determine when updates to the OEM’s products have been completed.

Step 2: Once the original product has been updated, either the original manufacturer or the private labeler must submit a new application submission through the DLC online submission portal. The application description should clearly indicate that this is an application to update the listing of products already qualified by placing the words “Update Application” in the Application Name field. The application should also include

A new Private Labeling Form, found here .

A new letter signed by both original manufacturer and private labeler that includes a list of all model numbers submitted for update, showing the association of a base brand model number to the cross-listed model number(s), and a product specification sheet for the private labeled products.

An updated spec sheet for the product or product family. Please be sure that this spec sheet complies with relevant DLC Logo Guidelines, found here .

A copy of the Excel spreadsheet from DLC identifying products that do not meet V3.0 Technical

Requirements in which the products being updated are highlighted.

A newly signed self-certification statement, which can be downloaded here .

Step 3: Manufacturers will only be charged the application fees for the new performance information that needs to be updated, consistent with the private labeling policy. Manufacturers will not be charged the $25 additional family fees to maintain listing of family members under the new worst-case products. Once payment is made, listings of private labeled products will be updated.

Updating Products Qualified as “Version 2.1” Lamps and Retrofit Kits for Troffers

Due to market needs, including needs of member programs, to address concerns and confusion from manufacturers, customers, and others, DLC has altered the definitions and provisions for listing linear replacement lamps and retrofit kits for 1x4, 2x4, and 2x2 troffers under the V3.0 Technical Requirements. To adequately serve the needs of these stakeholders, all linear replacement lamp and troffer retrofit kit products must be updated to the V3.0 designations before February 26th, 2016 in order to remain on the active DLC QPL on March 25, 2016.



Any Reclassification applications received after February 26, 2016 will only be evaluated as new applications with all supporting test data, supplemental documents, and application fees.

To update these products, please refer to the information provided in the transition guidance document released in

June, found here , starting on page 12, as well as the information found at the bottom of the Linear Replacement Lamp policy page and the 1x4, 2x2, and 2x4 sections of the Retrofit Kits policy page.

Please note that application fees for products requiring updates for both performance reasons and re-categorization will follow the structure outlined above for updating single products and family groups, as well as the Reclassification of Linear Replacement Lamps and Troffer Retrofit Kits found here .

Rated Performance Information for Child Products

In order to ensure all product listings as of March 25, 2016 meet the V3.0/3.1 Technical Requirements, all child products must be listed with rated performance information including Rated Light Output, Rated Efficacy, Rated Wattage, Rated,

Rated CCT, and Rated CRI. In some cases, DLC lacks information about the rated light output and efficacy to make a determination if a child product would pass or fail the V3.0 requirements.

Rated performance information must be provided by March 2, 2016 in order to provide adequate time for DLC reviewers to review the provided information and notify the manufacturer if any additional information is needed.

In order to update products with rated performance information:

Step 1 : Review Colum G “Missing Rated Data?”

Step 2: For any products labeled “Yes” fill in the missing information in the highlighted cells in columns BH through BN.

Step 3: Additionally, if there are other yellow cells highlighted for other products not labeled “Yes” in Column

G please fill those in as well. (This information will not affect the qualification of your product, but is an effort to bring DLC records as up-to-date as possible during this effort.)

Step 4: Once all information has been added, please email the spreadsheet back to info@designlights.org

.

DLC staff will assume any products not updated with rated performance information in the completed Excel spreadsheet is confirmation that you are aware the products will be delisted as of March 25, 2016. DLC staff will also assume no response to this prompt is indication that you are aware the products will be delisted as of March 25, 2016. There will be no additional fees required for updating missing rated performance information of products, though update fees may apply for other reasons.

Dimming Information

Manufacturers are not required, but are allowed, to update their dimming information as part of the V3.0 update process. If dimming information is included with the update process, and updates submitted require the listing of new models beyond those originally qualified, DLC reviewers will invoice manufacturers based on the dimming application fee information found here .


Technical Requirements Table V3.0/V3.1 Transition Guidance for Manufacturers

For questions on anything in this document, please contact info@designlights.org

.

February 22, 2016


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