Administrative Applications — Business Process Guide
Process: Print Approved PO
Module: Purchasing
High Level Description
Process
Module
Document Type
Revision Control
Date
By
06-24-2009
M Walker
Print Approved PO
Purchasing
Business Process Guide
Action
Document created
Pages
4
Table of Contents
Table of Contents ............................................................................................................................................................. 1 Overview ........................................................................................................................................................................... 1 Print an Approved Express PO ..................................................................................................................................... 2 Whom to Contact for Help?........................................................................................................................................... 4 Overview
This document explains how to print an approved express PO.
Administrative Applications
Business Process Guide
Purchasing/Print Approved Express PO
Page: 1
Print an Approved Express PO
Naviate to
Purchasing > Purchase
Orders > Review PO
Information > Print POs
The Purchase Orders Print
page displays.
1. Click the Add a New
Value tab
2. Give the Run Control a
name (No spaces are
allowed)
3. Click Add
The Purchase Orders Print
section displays.
4. Select
•
•
•
•
Hold Status: On Hold
AND Not On Hold
Chartfields: Recycled
AND Valid Chartfields
Change Orders:
Changed and UnChanged
Orders
Sort By: Line No
5. Check Print PO Item
Description
6. Enter 1 for Number Of
Copies
Administrative Applications
Business Process Guide
Purchasing/Print Approved Express PO
Page: 2
7. Enter the PO number you
wish to print and set the
Business Units to
HW001 as shown
8. Click Run
The Process Scheduler
Request page displays.
9. Click OK
The Purchase Orders Print
page displays.
A Process Instance is given.
10. Click the Process
Monitor hyperlink
The Process List page
displays.
11. Locate your instance
which should be the most
recent item
12. Click Refresh until Run
Status is Success and
Distribution Status is
Posted
13. Click the Details
hyperlink
Administrative Applications
Business Process Guide
Purchasing/Print Approved Express PO
Page: 3
The Process Detail page
displays.
14. Click the View Log/Trace
hyperlink
The View Log/Trace page
displays.
15. Click the PDF file
hyperlink
The Purchase/Service Order
report displays.
If you need a copy for your
files, you can print this one.
If the PO is still open and if
you notice any items that
need to be changed, you can
do so by going back to your
PO.
Whom to Contact for Help?
For additional help or to report problems with this functionality, please log a ticket via the Service Desk
(http://www.csueastbay.edu/servicedesk).
Administrative Applications
Business Process Guide
Purchasing/Print Approved Express PO
Page: 4