CLASSIFIED JOB DESCRIPTION
Non‐exempt; Full‐time POSITION TITLE:
Test Proctor
DEPARTMENT:
Caldwell Center
PURPOSE: This position assists in the administration of internal (TVCC) and external (other
institutions, agencies) placement tests and course exams.
ESSENTIAL FUNCTIONS
Proctor a variety of tests, including but not limited to: COMPASS, TVCC and other college
course exams, Oregon Department of Agriculture, Oregon Building Code Division, and Tax
Preparers exams. Maintain quiet atmosphere for testing.
Maintain confidentiality and security of all testing materials, test logs, and other test
documents. Must be vigilant - able to pay close attention to cheating or prevention of
cheating; able to administer Testing Center rules. Maintain a quiet atmosphere appropriate
to testing.
Prepare documentation of cheating or dishonesty to assist in student discipline process.
Inventory and order exams on an ongoing basis. Return testing materials to the
appropriate instructors, agencies, or other colleges as required.
Work with faculty to have the information/materials to proctor exams in a timely manner.
Develop testing schedules that fit the needs of staff, faculty, students, and outside agencies.
Work with students who have need of special accommodations, including but not limited to
reading tests, scribing tests, or providing a special testing climate.
Enter placement scores from all TVCC’s campuses (and other colleges/high schools) into
appropriate software. Check the student’s information and code the records for state
reports.
Track the expiration date for the student’s tests. Return tests to the appropriate party if
they expire before the student takes the test.
May assist with the design and distribution of flyers, handouts, and door signs regarding the
Testing Center’s hours and rules.
TVCC values professionalism in its employees. The following attributes and behaviors are
identified as examples of what is expected of an employee:
 Display empathy and positive regard for others in written, verbal and non-verbal
communications.
 Work effectively with colleagues and students by practicing punctuality, respect for
deadlines, collaborative problem solving, and honest communication.
 Build trusting relationships by acting with integrity, courtesy, and responsibility, even in
the face of stress or demanding workplace conditions.
 Maintain proficiency as needed and approved by attending trainings, reading job-related
materials, and meeting with others in area of responsibility.
 Dress appropriately for a workplace with frequent customer service interaction and
community outreach.
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 Meet all required standards of confidentiality and safety. Maintain work areas in a clean
and orderly manner.
QUALIFICATIONS
MANDATORY: Cannot be a current TVCC student. High school diploma or equivalent.
Intermediate knowledge of word and spreadsheet programs. Able to work independently.
Excellent organizational skills; effective verbal skills. Knowledgeable or quickly gain
knowledge of placement, assessment, and standardized testing tools.
PREFERRED: Associate’s degree. Previous experience working in a community college,
preferably in student services.
PHYSICAL DEMANDS
While performing the duties of this position, the employee is frequently required to sit,
communicate, reach and manipulate objects, tools or controls. The position requires
mobility. Minimum physical exertion. Duties involve moving materials weighing up to 10
pounds on a regular basis and up to 25 pounds on an occasional basis. Manual dexterity and
coordination are required over 50% of the work period while operating equipment such as
computer keyboard, mouse, calculator and similar machines.
WORKING CONDITIONS
Usual office working conditions. The noise level in the work environment is quieter than a
typical office due to minimal distractions for testing students.
Infrequent evening hours may be necessary for some testing.
SUPERVISORY RESPONSIBILITY
None.
SUPERVISION RECEIVED
Works in collaboration with the Testing Center Coordinator, but direct oversight is by the
Director of Caldwell Center.
The above description covers the most significant duties performed but does not include other related
occasional work.
Created 2/11
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