IECEx OD 019
Edition 7.2
2015-09
IECEx
OPERATIONAL DOCUMENT
IEC System for Certification to Standards relating to Equipment for use
in Explosive Atmospheres (IECEx System)
OD 019: 2015 (e)
IECEx - Participation and System Fees
Page 1 of 11
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Page 2 of 11
IECEx OD 019
Edition 7.2
2015-09
IECEx
OPERATIONAL DOCUMENT
IEC System for Certification to Standards relating to Equipment for use
in Explosive Atmospheres (IECEx System)
IECEx Certified Equipment Scheme –
IECEx System - Participation and System Fees
INTERNATIONAL
ELECTROTECHNICAL
COMMISSION
Page 3 of 11
INTERNATIONAL ELECTROTECHNICAL COMMISSION
____________
IECEx Operational Document 019
IECEx Certified Equipment Scheme –
IECEx System - Participation and System Fees
INTRODUCTION
This Operational Document, OD 019, sets out the general fees for participation within the IECEx
System by Countries and their Ex Certification Bodies and Ex Testing Laboratories. Fees
associated with manufacturers or service facilities use of the Schemes are included in as much
as they relate to the operation of the Schemes. These costs DO NOT cover the actual testing,
assessment and certification costs of the individual Test Laboratory and/or Certification Body.
Each ExCB and ExTL is free to impose their own costs in a competitive environment.
Document History
Date
Summary
2005 02
Original Issue (Version 1)
2006 07
Version 2 (New Item 6)
2007 06
Version 3 (New Item 7) and New Annex A
2008 02
Version 4 (Amended Clauses 1, 4.1, 4.2 and 5 and deletion of Annex A)
2009 07
Edition 5 following ExMC 2008 Paris Decisions:
2009 11
Edition 6 Adjustment in daily rate of Assessor’s fees
2011 02
Edition 7 Clause 4.1.3 IECEx Conformity Mark Fees
2013 11
Edition 7.1 Clause 2.5 added, addition of text to Clauses 3 and 4.1.2 and
edits to Clauses 4.2.2, 5.1.2 and 5.1.3 (Reference = ExMC/882A/CD)
plus insertion of 4.3 to replace 4.1.3
2015 09
Edition 7.2
•
Clauses 2.6 and 3.2 added to expand content of OD 521
•
Clauses 4.1 and 4.2 regarding Annual Service Fees
•
Clause 4.3 regarding fees for Conformity Marks
•
Clause 4.4.2, 1) revised as per Decision 2014/67
•
Section 6 revised to reflect OD 003-2, Ed 2.0, Cl 4.4
Contact address:
IECEx Secretariat
Level 33, 264 George Street
Sydney NSW 2000
Australia
Tel: +61 2 4628 4690
E-mail:chris.agius@iecex.com
Web Site: http://www.iecex.com
Page 4 of 11
IECEx OD 019 © IEC: 2013(E)
1. Operational Fees
The “Operational Fees” referred to within this document are those fees that provide an
income whereby a fully functional International Certification System for the Ex
community can be maintained. The method or means by which IECEx Member Bodies
recover the annual fees is a matter determined at the National Level.
2. Application Fees for New Countries, ExCBs, ExTLs and RTPs
Application Fees are applied to Countries and candidate ExCBs, candidate ExTLs and
candidate Recognised Training Providers (RTPs) seeking to join the IECEx System.
2.1
Application Fee for new IECEx Member Bodies (Countries)
CHF 4,000
2.2
Application Fee for Certification Bodies from new Countries
CHF 3,000
2.3
Application Fees for Testing Laboratories from new Countries
CHF 3,000
2.4
Application Fees for Certification Bodies and Testing Laboratories from Existing
Member Countries. Application fees for new Bodies from existing member
countries shall pay the application fee applicable to the year their country joined
the IECEx System (as detailed below) or CHF 1,000 whichever is the greater.
Thereby giving recognition of investments made by existing IECEx Member
Countries who have been funding the development of the IECEx System over
the past years by way of annual fees and also by way of other contributions, e.g.
participation in developmental work of the System.
Year Country Joined IECEx
Up to and
including
1999
2000
2001
2002
2003
2004 +
Later
ExCB
Application
Fee (CHF)
1,000
1,000
2,000
2,000
2,000
3,000
ExTL
Application
Fee (CHF)
1,000
1,000
2,000
2,000
2,000
3,000
2.5
Application Fees for new Testing Laboratories residing in a different
country to their associated Certification Body.
Application fees for new Testing Laboratories servicing a Certification Body
residing in a different country shall be the responsibility of the associated
Certification Body or the Member Body of the country in which the Certification
Body resides where such arrangements have been notified to the IECEx
Secretariat.
2.6
Application & Evaluation Fees for new Recognised Training Providers
(RTPs).
A fee of CHF 1,000 is applied to new Recognised Training Provider (RTPs)
Program applicants to cover the costs associated with processing and
evaluating the application.
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IECEx OD 019 © IEC: 2013(E)
3
Annual Fees
3.1
IECEx Certification Bodies and Testing Laboratories
Annual fees apply to countries and their Ex Certification Bodies and Ex Testing
Laboratories as a means of contributing to the financing of the System. These are set
out in the annual IECEx Budget and posted to the IECEx Website, under ExMC
Documents. The formula for calculation of annual fees is set out below:
a) Country Contribution (covering 1 ExCB + 1 ExTL for 1 Scheme) CHF 5,250
 Member Body component (CHF 3,000)
 ExCB component (CHF 1,250)
 ExTL Component (CHF 1,000)
b) Additional ExCB per Scheme
c) Additional ExTL (applicable to the IECEx 02 Equipment Scheme)
CHF 1,250
CHF 1,000
The above annual fees applies to both approved ExCBs / ExTLs and those at the
application stage, noting that applicant ExCBs and ExTLs have membership and voting
rights of the ExTAG.
Item a) applies as a minimum contribution to countries even where there is no ExCB or
ExTL.
Annual fees for Testing Laboratories servicing a Certification Body residing in a different
country shall be the responsibility of the associated Certification Body or Member Body
of the country in which the Certification Body resides where such arrangements have
been notified to the IECEx Secretariat.
3.2
IECEx Recognised Training Provider s (RTPs)
An annual servicing fee of CHF 500 applies to organisations or individuals accepted as
IECEx Recognised Training Providers (RTPs) address costs associated with:
• Maintaining the IECEx website listing
• Promotional activities, promoting the TRP Program and all RTPs
• Surveillance activities undertaken by the Scheme and its Secretariat
• Review and analysis of RTP reports and KPIs
4
IECEx Certificate Fees
4.1
IECEx Equipment Certification Scheme (IECEx 02)
4.1.1 Background
As a means of addressing the costs of operating an International Certification System
and securing the long term financing of the IECEx System, the IECEx Management
Committee agreed during its 2004 Brdo Meeting to introduce a “one-off” fee for the
issuing of an IECEx Equipment Certificate of Conformity. A fee will also apply should
any changes be made to an existing IECEx Equipment Certificate of Conformity. This
fee is set out as follows: -
4.1.2 Certificate Fee Level
The level set by the IECEx Management Committee is currently set at:
•
CHF 350 for issuing of new IECEx Equipment Certificates of Conformity
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IECEx OD 019 © IEC: 2013(E)
•
CHF 125 for issuing of IECEx Equipment Certificates of Conformity covering
changes. (NOTE: the restoration of a Certificate with the same Issue number
following the resolution of the reasons for a previous suspension of the
Certificate attracts a CHF125 fee)
NOTE: The CHF 350 for newly issued certificates is a decision from the 2008 Paris
ExMC meeting and applies to all new Certificates issued from 1 January 2010
irrespective when the application was made
Where changes to, or within, an Organisation result in the need to change multiple
(more than ten) IECEx Certificates of Conformity at the same time, to accommodate
changes such as and not limited to the following examples:
• a name or address change
• a change in ExCB for QAR
the ExCB responsible for the changes may apply to the IECEx Executive Secretary for
a discount to the CHF 125 per certificate fee in recognition of number of certificates
affected by the change. The IECEx Executive Secretary in consultation with the IECEx
Chairman and the IECEx Executive shall determine the applicable reduction in fees.
4.2
IECEx Certified Service Facility Scheme (IECEx 03)
4.2.1 Background
The IECEx Management Committee, during its 2007 Denver Meeting, agreed to the
introduction of fees for the issuing of an IECEx Certified Service Facility Certificate of
Conformity. A fee will also apply should any changes be made to an existing IECEx
Certified Service Facility Certificate. These fees defined below address costs
associated with:
•
Maintaining the IECEx On-Line Certificate system, listing ALL Certificates of
Conformity
•
Promotional activities, promoting the IECEx Scheme and all IECEx Certified
Service Facilities, eg brochures, IECEx Conferences
•
Inclusion of IECEx Certified Service Facilities on the IECEx “Smart Phone” and
PAD Application
•
Allowing the right for IECEx Certified Service Facilities to use the IECEx Logo and
Brand
•
Surveillance activities undertaken by the Scheme and its Secretariat to maintain
the credibility of the Scheme
•
Administration of the Facilities Audit Report
•
Dealing with inquiries
•
Others as they arise
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IECEx OD 019 © IEC: 2013(E)
4.2.2 Certificate Fee
Fees applicable to IECEx Certificates issued under the IECEx Certified Service Facility
program (IECEx 03) shall apply as follows:
1)
Newly Issued Certificate:
• CHF 1,000 upon first Issue (Issue 0) of the Certificate covering the first year
•
An Annual Service Fee (to address the on-going costs of operating the
Scheme) of CHF 500 applied from 1 January of the year following the date
of a certificate being issued as “Current” and in each subsequent year (ie.
the Annual Fee is not applied in the calendar year of New Issue)
NOTES:
1. The application of an Annual Service fee is due to the likelihood that a Service Facility
would normally only hold one certificate and that the single certificate covers all
Servicing work undertaken by that Facility.
2. The Annual Service fee applies from the 1st January of the year following the date of a
certificate being issued as “Current”.
2)
Where more than 1 IECEx Service Facility Certificate is held:
In situations where a Service Facility organisation holds more than 1 IECEx
Certificate under the IECEx 03 Scheme, the second and subsequent Certificates
attract a fee of 50% of the fee shown in 1) above.
3)
Changes to existing Certificates (including Status change from suspension to
current):
• Changes of a Technical Nature (eg. scope or location)
CHF 500
• Changes of an Administrative Nature
CHF 250
4.3
IECEx Conformity Mark Licensing System (IECEx 04)
In recognition that the IECEx Conformity Mark License System is an integral part of the
IECEx Certified Equipment Scheme, there are no IECEx fees associated with the
issuing of an IECEx Mark License.
4.4
IECEx Certificate of Personal Competency Scheme (IECEx 05)
4.4.1 Background
At the 2008 Sao Paulo meeting the IEC Conformity Assessment Board, CAB approved
introduction of the new IECEx Certified Persons Scheme, following the IECEx
Management Committee, decisions of its 2008 Paris Meeting. In line with the
discussions and decisions of the ExMC Paris 2008 meeting the following Certificate
Fees apply as agreed during the 2009 ExMC meeting, to the issuing of IECEx
Certificates of Personal Competencies.
4.4.2 Certificate Fee per certificate
1)
Newly Issued Certificates:
• Upon Issue of new Certificate for Ex 000 Unit
• Upon Issue of a new Certificate for other than Ex 000
• 3 yearly re-assessment & Certificate renewal fee for all Units
CHF 100
CHF 250
CHF 100
NOTE: There is no annual certificate fee applicable to this Scheme.
2)
Changes to existing Certificates:
• Changes (e.g. scope)
CHF 100
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IECEx OD 019 © IEC: 2013(E)
4.5
Collection of Certificate Fee
Each IECEx Certification Body (ExCB) is required to collect the Certificate Fee (this
may be done by inclusion of the fee in their client’s costs).
On no more than a quarterly basis, the IECEx Secretariat will generate an invoice to
recover these fees, for the System. Slight variations to this procedure may be made
available by the ExCB making arrangements, in advance, with the IECEx Secretary,
e.g. a decision may be taken at the national level to have the IECEx Secretariat issue a
single invoice to the IECEx Member Body who in turn collects the Certificate Fee from
the ExCBs (usually where there is more than one ExCB in a country).
5
Surcharges
5.1
Surcharges for applications from manufacturers from non-IECEx
Member Countries
5.1.1 Background
Surcharges from manufacturers, applicants or service facilities from non-IECEx
Member Countries have been a part of the rules for the IECEx System from the
beginning. It is obvious that manufacturers or service facilities from countries that are
not Members of the IECEx System may stand to benefit by use of the Scheme’s
deliverables in the same manner as manufacturers from IECEx Member countries. A
surcharge is seen as a way in which such manufacturers or service facilities provide a
contribution towards the operating costs of the System.
Surcharges applicable to the IECEx Certified Service Facilities and Certified Persons
Schemes relating to applications from non-IECEx member countries currently do not
apply and are under future consideration by ExMC.
5.1.2 Level of Surcharge for the IECEx Certified Equipment Scheme
The current level of the IECEx surcharge applied to each and every manufacturer
(including the specified manufacturer and all additional manufacturing locations) located
in non-IECEx Member Countries the first time that they appear on a Certificate (this
may be on Issue 0 or on subsequent issues, for example, where they are added as an
additional manufacturing location) is currently set as follows:
•
•
•
CHF 500 per issue of a Certificate of Conformity CoC (No ExTR or QAR fee applies
in this situation)
CHF 300 per ExTR or QAR issued without a CoC being linked and issued.
CHF 300 where both an ExTR and a QAR are issued without a CoC being issued
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IECEx OD 019 © IEC: 2013(E)
5.1.3 Application of Surcharge
The surcharges in 5.1.2 shall apply to applications where any of the following reside in
a non-IECEx member country:
1.
2.
3.
4.
the applicant
the manufacturer
additional manufacturing locations
The Surcharge applies to each location that is not within an existing IECEx Member
Country. For example, in the case where an IECEx CoC shows ‘n’ manufacturing
locations in countries that are not an IECEx Member Country then the surcharge
shall be applied as Total Surcharge = ‘Surcharge fee’ x ‘n’
5.1.4 Collection of Surcharge Fees
As required by IECEx Operations Manual, OD 009, the ExCB to which the manufacturer
has applied, shall inform the manufacturer of the surcharges and shall collect these on
behalf of the System and advise the IECEx Secretariat accordingly.
The IECEx Secretariat shall arrange for an invoice to be issued to the ExCB, collecting
the surcharge fees. The ExCB will then pay the surcharges fees direct to the IECEx
Account operated by the IEC Central Office in Geneva.
The ExCB has the option to seek individual invoices from the IECEx Secretariat with
each application received by the ExCB or, alternatively, may receive a single invoice,
following 31 December, to cover all Surcharge Fees received during the year. The
ExCB shall inform the IECEx Secretariat of their preferred method of collection.
5.2
Surcharges for Late Payment
The IECEx Management Committee, ExMC, introduced a penalty for late payments
with the introduction of a CHF 1,000 surcharge fee. This fee will be added to any
outstanding dues. In such situations, the IECEx Secretariat shall issue an invoice to
cover this surcharge payment.
Where there are questions concerning the application of the Late Fee Surcharge, for
example, where the Member Body has made efforts to pay the annual fees but the fees
have been received shortly after the deadline for payment, the IECEx Secretary in
conjunction with the IECEx Chairman and Treasurer shall decide on their application.
6
Fees for Assessments
The Assessor fee rates for initial assessments, re-assessments, annual surveillance
visits Assessor fees, payable by the ExCB and ExTL are currently set at:
• CHF 1,500 per day or part thereof (plus expenses) for Lead Assessors (only when
acting as an Assessment Team Leader) and for Mid-term Assessment Assessors
• CHF 1,250 per day or part thereof (plus expenses) for Assessors that form part of an
assessment team.
As agreed by ExMC, the IECEx Secretariat will issue all invoices to ExCB and ExTL
applicants and to accepted ExCBs and ExTLs concerning assessments based on
Assessment Team cost estimates previously confirmed by the organisation being
assessed.
The IECEx Secretariat will remunerate the assessors according to the Assessor Internal
Remuneration Procedure.
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IECEx OD 019 © IEC: 2013(E)
7
Fees for Observers attending Meetings
A fee of CHF 1,000 per delegate applies for Delegates from Observer countries who
have attended beyond two meetings.
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