Student Health and Human Services
Policy and Procedures
Attendance Manual
Appendix K-2: Secondary Absence/Tardy Reason Codes
Secondary Absence/Tardy Reason Codes
All teachers are required to use the numerical reason codes below when students are absent, tardy or
leave early, and shall differentiate the form in which the excused number “1” absence(s), tardy, or early
leave was verified. The Time-In or Time-Out feature is also required, specifically for tardies and early
leaves.
Absence/Tardy
Reason Codes
1P*
Reason as Appears
in LAUSDMAX
Excused
1M
Excused
1N
Excused
2
Unexcused
3
Non-Compliant
SC
Suspended Class
In-School Suspension
4I**
4
5
0
UC
AO
AP
AT
BI
CH
CO
DO
EC
FT
Suspened Sch
Prior Principal Approval
Uncleared
Uncleared
Attendance Off
Asst Principal Off
Athletic Team
Bilingual Off
Title 1 Off
Counseling Off
Dean’s Off
Extracurricular
Field Trip
Explanation of Absence/Tardy
Excusable absence reason submitted by a parent, such as:
Illness or injury
Funeral of Immediate Family Member (includes anyone residing with
the student)
 One day in-state
 Three days out-of-state and/or country
Excusable absence verified by a medical professional, such as:
Medical and/or dental appointment
Illness or injury
Quarantine
Excusable absence verified by the school nurse or designee, such as:
Illness or injury
Exclusions by school nurse
 Immunizations
 Lice (should take one day to clear up, and only one day is excused)
Running errands for family
Vacations or trips
Unverified illness
Family emergency
Transportation problems
Inclement weather
Babysitting
“Take Your Child to Work Day” (without principal approval)
“Extended Funeral Absences ” (without principal approval)
Absent from class or tardy for 30 minutes or more without school or
parent/guardian permission
Class suspension
Supervised Suspension Classroom (In-School Suspension)
School Suspension
Court Appearance
Religious Holiday or Retreat
“Take Your Child to Work Day”
Pre-arranged Mental Health Services
Medical Exclusion or exemption
No note, school attempted to obtain verification
No documentation received, no attempts made by school
Attendance Office
Assistant Principal’s Office
Athletic Team
Bilingual Office
Title I Office
Counseling Office
Dean’s Office
Extracurricular
Field Trip - Sponsored School Activity
1
Student Health and Human Services
Policy and Procedures
Attendance Manual
Appendix K-2: Secondary Absence/Tardy Reason Codes
Secondary Absence/Tardy Reason Codes
Absence/Tardy
Reason as Appears
Explanation of Absence/Tardy Reason Codes
in LAUSDMAX
GO
Guidance Off
Guidance Office
GT
Grd/Trk Off
Grade/Track Office
HO
Health Off
Health Office
MG
Magnet Off
Magnet Office
MO
Main Off
Main Office
PO
Principal Off
Principal’s Office
SB
School Bus
School Bus
SG
Student Gov’t
Student Government
TP
Testing Program
Testing Program
WK
Work Experience
Work Experience
*In the event of the excessive use of absence reason code 1P, schools shall notify and document in
the LAUSDMAX Call Log, that the parent/guardian must provide medical documentation for all future
absences. If a student enters the class after attendance has been submitted, log in to LAUSDMAX, change
the student’s status from absent to tardy, enter Time In and tardy reason code, and click [Submit].
**New Codes Effective July 2012
Absence/Tardy
Reason Codes
2