Publisher Table of Contents
Unit 1 – Design Strategy
Microsoft Publisher ................................................................................................Page 1
Unit 2 – Elements of Design
Designing with Fonts ..............................................................................................Page 2 & 3
Unit 3 – Publisher Features and Functionality ........................................Page 4
Understanding the Basics – Using Color Schemes ................................................Page 5
Navigating Pages
Turning Pages, Adding Pages, & Zooming In and Out ............................................Page 6
Positioning Text with Text Boxes .............................................................................Page 6-7
Going Beyond the Basics
Working with Objects ...................................................................................Page 8
Grouping Objects ..........................................................................................Page 8 & 9
Positioning Objects .......................................................................................Page 10
Rotating and Flipping Objects ......................................................................Page 10 & 11
Wrapping Text Around Pictures ...................................................................Page 11
Adding Text and Images
To Move, Rotate, and Resize an Image ....................................................................Page 12-13
Changing Text and Text Box Appearance ................................................................Page 14
Dividing Text into Columns .....................................................................................Page 15
Continuing a Story in Another Box .......................................................................Page 16
Graphics ...................................................................................................................Page 17
Framing Your Graphics ................................................................................Page 18 & 19
Unit 4 – Creating Newsletters, Business Cards, & Flyers
Creating a Newsletter in Publisher .......................................................................Page 20
Choose Topics to Include in Your Newsletter...............................................Page 20
To Create a Newsletter ..................................................................................Page 20 & 21
Create Business Cards
Getting Started ..............................................................................................Page 22
To Print Business Cards on a Desktop Printer ..............................................Page 23
To Set Up Business Cards for a Specific Avery Sheet Number (Publisher 2003 only)
........................................................................................................................Pages 23 & 24
Creating Flyers ........................................................................................................Page 25
Using the Publisher Word Document Wizard to Enhance a Word Document.. Page 25
Unit 5 – Applying Master Pages
Apply a Single Master Page to a Single page ............................................................Page 26
Apply a Master Page to Both Pages of a Two-Page Spread ......................................Page 26
Apply a Master Page to Separate Pages of a Two-Page Spread ...............................Page 26
Apply a Master Page to a Range of Pages ................................................................Page 27
i
Microsoft Publisher
Publisher is more than creating bulletins and brochures. Publisher features pre-designed
publications, also called publication wizards, for many types of business and marketing
publications. These include business cards, postcards, flyers, gift certificates, resumes,
catalogs, and even Web sites. Each of these pre-designed publications is available in
many different designs. You can browse through the selection of pre-designed
publications by publication type or by design style.
There are advantages to Publisher that word-processing programs do not have. It includes
a variety of pre-designed publications so you do not have to begin on a blank page.
We will learn how to start a new publication from a pre-designed one, identify the
independent design elements, and modify the design to suit your style. What makes
Publisher more flexible than Word is that you have the same control over text as you do
over pictures. This allows you the ability to treat each one of these elements
independently. When you modify and make changes to one element, it doesn’t affect any
of the other elements.
It does not matter if you are creating a postcard, business card, brochure, newsletter, or
Web site. There is a publication type that supports a wide range of ready-made,
professional designs.
To create a publication, simply start Publisher and:
1.
2.
3.
4.
5.
Pick the type of publication you want or Blank Publication from the Task Pane
Use a template to create your publication or open an existing Publication
Add and arrange your own text images
Revise using the template
Review your publication carefully
Note If you create a postcard or a business card by starting with a blank publication, your
publication will be a Quick Publication, and you will not be able to use any of the task
pane options that are available for the Postcard Wizard or the Business Card Wizard.
1
Elements of Design
Let’s briefly explore the basic elements of design which include fonts, graphics, and
color. We will learn how to dress a publication so it conveys your message, in your style,
for the results you want.
Designing with Fonts
Fonts do more than make words. You can use them as graphics. Even the amount of
white space between letters of black text affects the color of the page. Here are some
points to consider:
Number of Fonts – Lay out the publication with two distinct fonts and stick with them.
Those fonts will help establish your visual identity. In a longer publication, use a
maximum of three fonts.
Contrast – Mix fonts for contrast. Contrasting fonts attract the reader’s eye and help
clarify the organization of a publication; don’t mix two serifs (fancy finishing
Strokes).
Font Color – A light font color has an easier feel and is the best choice in a long stretch
of text, while a heavy or dark font is stronger and more emphatic. The color of a page is
also affected by the
Using Body Text Fonts – First and foremost, choose a body text that can be read easily.
If not, you risk losing your audience. Consider the Font weight (not too heavy) and Font
size (between 10 and 12 points for hand-held documents). Obviously this size won’t work
for a poster so be selective with what you’re publishing. Shorten lines to increase
readability. If you’re designing for a Web page select fonts that are commonly used, such
as Times New Roman or Arial. If a Browser has to substitute a font, it could change the
look of your layout.
While there is no right or wrong alignment, the alignment should enhance readability and
be used consistently throughout your publication.
Using Impact Fonts – Impact fonts are intended for titles, headings, and headlines—
command attention. They help the reader figure out where to look on a page, and when
used as subheads, they pull readers along through a story.
Spacing – Keep spacing between letters and lines tight within a headline. Add more
spacing around (but not below) a heading so that the relationship between heading and
body text is clear.
Line Breaks – If you must break a headline, try to find a natural break and to balance
both lines visually. If possible, the second line should be longer than the first.
2
Capitalization – If you use all caps, limit them to short headlines set in large type.
Using Display Fonts – Special text like the drop cap at the beginning of a chapter gets
attention. Use it with care. If you have more than one on a page, scatter them.
If you use captions and callouts use a font that’s in the same family as the body text or
the display font.
Pull Quotes – A pull quote extracts a short statement from the text to add visual interest
to the page and attract the reader’s attention. It is common to use the same font as the
body text, in a larger point size—at least six points larger—and in either bold or italic.
Keep a pull quote short—about five lines—and place it on the same page (or facing page)
as the text from which you pulled it, but not in the same paragraph. Otherwise, readers
will read the same thing twice and think you made a mistake.
3
Publisher Features and Functionality
To get started let’s launch Microsoft Publisher. It will open to the New Publication menu.
You are offered four different types of Publication; Publications for Print, Web Sites
and E-mail, Design Sets, and Blank Publications. Once you click the heading you want
to use, Publisher will provide thumbnail views of the available designs to choose from.
Once the pre-designed publication opens, you can replace the placeholder text and
pictures with your own. You can delete font and color schemes in addition to adding
elements, and any other changes you want so the publication reflects your specific
organization or activity more accurately.
Everything in a Publisher publication, including a block of text, is an independent
element. This means you can place each element exactly where you want it, and you can
control its size, shape, and appearance.
4
Understanding the Basics
Using Color Schemes
A Color Scheme is a defined set of colors associated with a publication. Every Publisher
has a color scheme. There is a wide variety to choose from. Color schemes make it easy
to change all the colors in a publication to give it a new look. When selecting the color of
an object in your publication, you will need to decide whether you want it to change if
you switch to another color scheme.
A scheme color is one of the pre-defined colors in a particular color scheme. The element
of an object that is assigned a scheme color will change when you switch to another color
scheme. A non-scheme color is any color other than those of the Scheme Colors palette
of the current publication. For example, you may want your logo colors to always remain
the same.
To change a color scheme use either:
¾ The Color Scheme command on the task pane
¾ The Color Scheme command on the Format menu
Each scheme is assigned a position in the color scheme.
For each scheme, there is a main color and several accent colors
with a numbered position. If you fill an object with the Accent
#1 color in the scheme, for example, it will be assigned to
whatever color is Accent #1 if you switch to the Sunrise color
scheme. Just click the Color Scheme you want to use.
Therefore, when you switch color schemes, the object with a
scheme color change, while the objects with non-scheme colors
remain the same.
Select the Custom Color Scheme link at the bottom of the color
palette to personalize a set of colors. Click the New arrow on the
Color Schemes dialog box to customize your colors.
5
Navigating Pages
In Publisher you focus on one page at a time for adding, adjusting, and moving design
elements to get the layout you want. You don’t scroll to move to another page because
that takes you to the top or bottom of the current page. To get to another page you turn to
it. For a close up view of the text or objects as you work with them, you zoom in.
Turning Pages
The page navigation control consists of representations of he pages in your publication
and of arrows for scrolling to the beginning and end. They are located in the lower-left
corner of the Publisher window.
To display a specific page of your publication, click its representation in the page
navigation control. The page you click becomes highlighted as the number four indicates
in the graphic above. If there is not enough room to display representations of all pages,
arrows become available for scrolling.
Adding Pages
To add new pages to your publication:
1. Turn to where you want to insert the new page.
2. On the Insert menu, click Page.
3. In the dialog box, choose the options you want.
If you’re in two-page spread view, it’s best to add an even number of pages.
4. Click OK.
Each page you add will have the layout guides you’ve set and any objects you’ve
placed on the background.
Zooming In and Out
To move to a tighter or wider view of your page, use the Zoom box on the toolbar. Click
the Zoom box and then click Selected Objects to fill the window with the selected
object(s), or click Whole Page to see the full page. Or, click the plus or minus zoom
button next to the Zoom box on the toolbar. Choose a percentage between 10%
and 400%.
Positioning Text with Text Boxes
In Publisher, you not only type text like Word, you also position it on the page. You do
this by creating a text box, typing the text, and then, if necessary, move or resize the text
box. If all the text won’t fit within the text box, Publisher can automatically fit the text.
To continue the text elsewhere in the publication, you can also connect the text box to
another text box.
6
Overflowing Text When you connect text boxes, you can start typing a story in one
place, automatically continue it in another place on the same page, and then complete it
on a different page of your publication.
Ordinarily, as you type, your text fills the text box; any text that doesn’t fit in the text box
goes into the “overflow area,” where you can’t see it. The Text In Overflow indicator
,
means there’s more text that you can’t see.
You can connect as many text boxes as you like, forming a chain of connecting text
boxes. The text within the connected text box is called a “story.”
Using Autoflow
If you import a text file and all of the text does not fit into the text
box, Publisher will ask you if you would like to use autoflow. If you respond by clicking
the Yes button, Publisher will flow the text throughout your publication, connecting the
text boxes for you.
Disconnecting and Jumping between Text Boxes To disconnect two text boxes from
each other, click to select the first text box. On the Connect Text toolbar, click the
Break Forward Link
.
To jump to the previous text box in the chain, click Previous Text Box. To jump to the
next text box in the chain, click Next Text Box.
7
Going Beyond the Basics
Working with Objects
In Publisher an object is anything in a frame; it can be text or a graphic. Your page layout
depends on how you arrange the objects on each page. We will discuss:
¾ Grouping objects
¾ Layering objects
¾ Positioning objects
¾ Rotating and flipping objects
¾ Wrapping text around pictures
Grouping Objects
Grouping objects makes several objects behave as one so you can move, resize, or rotate
them all at the same time. Grouping objects also preserves your arrangement of the
objects.
Determine if objects are grouped You can tell if an object is part of a group by
clicking the object. Grouped objects have one set of handles joined for several objects
and the Group selection objects line up with the boxes.
Ungrouped objects have selection handles for each part of the group and the selection handles
are separated in the boxes.
8
Grouping and Ungrouping Objects
1. Click the Selection tool
want in the group.
To group and ungroup objects:
, and then drag the selection box around everything you
2. In the lower-right corner of the selection box, click the Group button. Now you can
easily resize or rotate everything together. You can still change the shading, border, and
text of an individual object in the group just as you would any other object.
3. To ungroup objects, click the group to select, and then click the Group button again.
9
Positioning Objects
Publisher provides various tools for placing the pieces of your publication exactly where
you want them.
Snapping objects into place If you’re laying out a page, and you want to align the
separated objects, you can use the ruler or layout guides to do so. By using the Snap To
commands, you can set rulers, guides, or objects to exert a magnet-like pull on nearby
objects. To align the objects with a ruler guide:
1.
2.
3.
4.
Place the mouse pointer on the left ruler.
Hold down SHIFT.
Drag a ruler guide to where you want to align the objects.
On the Arrange menu, click Snap To Ruler Marks to snap objects into place
automatically.
5. Drag the objects to the ruler guide.
They will snap into position exactly where you want them.
Nudging an object into position
Imagine a logo you’ve added to a flyer is a bit too
low. To nudge it exactly where you want it, first, click the logo. Then hold down Alt and
press the appropriate arrow keys until the log is where you want it. You could also select
the option from the Arrange menu.
Keeping track of an object’s position and size
You can use the Object Position and
Object Size boxes as an alternative to using ruler guidelines for sizing and lining up an
object from the left and top margins. The Object Position and Object Size boxes are
located on the status bar.
Rotating and Flipping Objects
You can rotate any text or object. For example, you can turn your newsletter’s title on its
side.
Rotating objects by degrees There are several ways to rotate an object:
¾ To rotate an object in 5-degree increments or to set a precise angle of rotation by
.1-degree increments, use the Custom Rotate dialog box. Double Click object
and select size tab. Type in the degree of rotation in the “size and rotate” area. Or,
select the object and click the Arrange menu and select rotate.
¾ To constrain the rotation to 15-degree increments, hold down the ALT and CTRL
keys while dragging one handle of the object.
¾ To rotate an object freely, hold down the ALT key and drag one handle of the
object.
10
Rotating a group of objects You can group objects, such as a picture and its
caption, and then rotate them together.
Flipping Objects
You can also flip a drawn object, basic shape, or WordArt
to create its mirror image.
Note Text and table can be rotated, but not flipped.
Wrapping Text around Pictures
When you place a picture or WordArt on top of text, the text wraps around the frame.
This creates a rectangle of blank space around the picture.
For a different effect, you can customize the way text wraps
You can also change
the contour of the blank space around your picture, add a border to the contour you
create, or crop (trim) your picture.
Changing the way text wraps To change the way text wraps around a
picture or WordArt, click the picture and then click Arrange menu,
select Text Wrapping and Edit Wrap Points. Position the mouse
pointer over the handle that you want to move until the pointer becomes
a . Drag the point handle to change the outline of the picture or
customize the outline.
If you need to add a handle, hold your Ctrl button down and click the
red outline. To remove a point handle, hold the Ctrl button down and
select the handle you want removed.
11
Adding Text and Images
Once you launch a design, you simply replace the publication’s placeholder text with
your own. Every object in your publication must be in a frame. Click a frame to change
any object, or you can add new objects in frames you create. Each type of frame is crated
by clicking one of the tools on the Objects toolbar.
Click the Text Box tool on the Objects toolbar. (By default, when you open Publisher,
the Objects toolbar extends vertically along the left side of the Publisher window.)
In most cases, you drag diagonally to set the frame size. Position the mouse pointer
where you want one corner of the frame to appear, click and hold down the mouse button,
and then drag to create a rectangle on the page.
Use a text frame for most text in the resulting text box (surrounded by round handles).
12
Lorem
Use a table frame for
text in rows and
columns
Ipsum
Do You
Xxx
Int
Yyy
230
355
900
Zzz
360
360
765
You can always move a text box anywhere you want on (or off) the page, and change the
size at any time. So don’t be concerned where it’s placed when you first create it, or what
size it is.
Once a text box is on a page you may want to modify it. Below is listed three ways to do
so:
To Move a Text Box
Position the pointer over the text box boundary. When the cursor becomes a four-headed
arrow , click and drag.
Resize a Text Box
Click the text box and position the pointer over one of the round handles. When the
cursor becomes a two-headed arrow , click and drag.
Rotate a Text Box
Click the text box and position the pointer over the green rotation handle. When the
cursor becomes a circle , click and drag in the direction you want the text to rotate.
Note When you resize a text box, some of the text may no longer fit there. Publisher
can automatically change text size so it all remains visible as you resize text boxes in
your publication. Go to Format menu, point to AutoFit Text, and then click Best Fit.
13
Change Text and Textbox Appearance
To customize the look of a publication, there are several things you can do to change the
appearance of text and the text box that contains it.
For example, to change the appearance of a text selection, on the Format menu, you can
click:
¾
¾
¾
¾
Font to change the font, font size, font color, or style.
Paragraph to change the alignment, indentation, line spacing,
and line and paragraph breaks.
Bullets and Numbering to add or change the style of bullets and
numbers.
To change the appearance of a text box, you can use the Text Box command (on
the Format menu or right click and select Format Text Box).
You can:
¾
¾
¾
¾
Add a border around the text box.
Change the background or border color.
Rotate the text box.
Change the margin between the text and text box
boundary.
Note If you base your publication on one of Publisher's
pre-designed ones, you don't have to worry about
formatting individual text boxes unless you want to
create a special effect.
14
Dividing Text Box into Columns
In Publisher, it's easy to turn any text box into equally-spaced columns of the same size.
When you add text to columns that you create by dividing a text box, if the text fills one
column, it automatically flows into the next column.
To divide a text box into columns, you would click
Text Box on the Format menu, click the Text Box
tab, and then click the Columns button.
You can then choose the number of columns
to divide a text box into, and control the spacing
between the text and the column boundary.
You can also make columns by creating a
separate text box for each column. In this case,
text will not flow automatically from one
column to the next unless you link the text
boxes.
Note If there is any possibility that you might convert a print publication for use on the
Web, it's best to make each column a separate text box.
15
To Continue a Story in Another Box
In publications such as newsletters or brochures, you often start a story on one page and
continue it on another. In Publisher, you can easily continue a story by:
¾ Linking the text box where the story starts to the text box where it continues.
¾ Adding "Continued" notices that update automatically if you move text boxes
around.
To link one text box to another, first click the text box you want to link from, and then
click the Create Text Box Link tool
. The cursor becomes a little pitcher
. When
you click anywhere inside an empty text box you want to link to, any overflow text
“pours” into the second text box.
To add a "Continued" notice to a text box, click the text
box. On the Format menu, click Text Box, and then
click the Text Box tab. You can choose to include either
"Continued on page…" or "Continued from page…”.
The Go To Next Text Box button indicates that text finishes
in another text box.
The Go To Previous Text Box button indicates that text starts in
another text box and the arrow will point to the left.
16
Graphics
Publisher offer many options for enhancing a publication with graphics. You can use
photographs, clip art, shapes, and charts to illustrate a point or to clarify an idea.
To add a graphic on the Insert menu, click Picture. That's when things can start to seem
complicated. What does "From File" mean? If you've got a particular graphic on hand
that you want to use, such as a photographic image, you click From File on the Picture
submenu. Then you locate the graphic at its location, and insert it directly from there.
What's the difference between Clip Art and a New Drawing? This lesson aims to
demystify that menu, first by describing the two major categories of images that Word
can accommodate—pictures and drawing objects—and then by delving into the specifics
of each type.
1. On the Objects toolbar, click Design Gallery Object
.
2. In the Design Gallery dialog box, and then select a category or click the object
that you want.
3. Click the Insert Object button.
Once you get beyond the Picture submenu, the way you insert and manipulate different
types of graphics may vary slightly, depending on whether it's a drawing or a picture, as
well as other graphic-specific attributes.
You can change a graphic from inline (acting as a text character) to floating by changing
the text-wrapping style; any wrapping style other than In line with text will create a
floating graphic.
First, position the graphic where you want it. Then you can fine-tune its position within
the surrounding text:
1. Right-click the image, and then click the appropriate Format command, such as
Format Picture or Format AutoShape (the specific command on the shortcut
menu will vary depending on the type of graphic).
2. On the Layout tab, use the Wrapping style options to specify how the image and
text work around each other.
3. With a floating graphic, you can also specify the Horizontal alignment.
17
Framing Your Graphics
We’ve already learned all text in Publisher exists within containers called text boxes.
Similarly, each picture exists within a container called a frame. Frames give you the
same control over pictures that text boxes give you with text. You can place a picture
anywhere on a page, even in a text box and change its size and appearance.
The term picture refers to a variety of graphic formats and sources, including:
¾ Rectangles, circles, arrow, lines, or AutoShape.
¾ Independent Graphic files in formats such as Graphics Interchange Format (GIF),
Joint Photographic Experts Group (JPEG), Bitmap (BMP), Windows Metafile
Format (WMF), Tagged Image File Format (TIF), or Portable Network Graphics
(PNG).
¾ Scanned photographs or a picture taken with a digital camera.
¾ Clip art.
We will learn how to add pictures to publications, move and resize them, change the way
pictures look, and control the way text wraps around them.
There are two ways to add a new picture to a publication:
¾ Replace a placeholder picture in an existing frame, using the
Change Picture command.
¾ Create a new frame with the Picture Frame tool
, and put a picture in it.
In both cases, you will choose the source of the new picture.
18
If you choose
Then
Clip Art
The Clip Art task pane opens, where you can
search for the clip art, photograph, movie, or sound
that you want.
The Insert Picture dialog box opens, where you
can locate the graphic file that you want to add.
If a TWAIN or WIA-compatible scanner or digital
camera is connected to your computer, you can add
an image directly from the device into your
publication.
From File
From Scanner or Camera
If you don't know yet exactly which picture you want to use, you can add a picture
placeholder to a publication by inserting an empty picture frame. On the Insert menu,
point to Picture, and then click Empty Picture Frame.
19
Create a Newsletter in Publisher
A successful newsletter should offer important information, and ought to be short and to
the point. Newsletters should provide just enough information to encourage your readers
to contact you to learn more.
Try to provide something for everyone in your newsletters. Include a variety of short
articles in each issue to increases the chances that at least one article will be of great
interest to your audience.
Choose Topics to Include in Your Newsletter
Write from your reader’s point of view. Newsletter points of interest come not from
writing about what you want to tell, but what your readers want to know. When planning,
think in terms of categories. Make a list of the types of information your reader base
would find most useful. Then try to include an article from each category in each issue.
For example, your list might include:
¾
¾
¾
¾
¾
¾
Editorial about a topic of recent interest
Tips or how-to articles on getting more out of your products or services
Reviews of new products or announcements of new services
Special promotions
Customer news or success stories
Employee profile or interview with an expert
Once you've developed your content, it's time to create your newsletter.
To Create a Newsletter
1.
Start Publisher. In the New Publication task pane, under New from a design,
click Publications for Print, and then click Newsletters. Scroll through the list
of newsletter designs and click the design you want.
2.
In the Newsletter Options task pane:
¾ Under One- or two-sided printing, click 1 or 2 depending on how your
newsletter will be printed.
¾ Under Customer address, click None if you are going to mail your newsletter in
an envelope. Click Include if your newsletter is going to be a self-mailer.
¾ Click Page Content to choose the number of columns and the types of
information you want on each page. On inside pages, the Select a page to modify
box appears. Select Left inside page or Right inside page, and then, for each
page, choose one of the following formats: 3 stories, Calendar, Order form,
Response form, or Sign-up form.
20
¾ Click Publication Designs if you want to choose a different design.
¾ Click Color Schemes to choose the color scheme you want.
¾ Click Font Schemes to choose the typeface designs you want.
3.
Replace placeholder text with your own text:
¾ Click the placeholder text, and then type your own text.
¾ To insert text from another file, right-click to select the placeholder text, point to
Change Text, click Text File, choose your file, and then click OK.
Note In most cases, such as article headlines, the text resizes automatically to fit
within the text block. If you have already created a personal information set, your
business contact information and logo will automatically replace some of the
placeholder text.
4.
Replace placeholder pictures with your own pictures:
¾ Right-click the placeholder picture and then click Change Picture. (If you don't
see Change Picture when you right-click, click the placeholder picture once
until you see the white circles surrounding the picture's frame. Click the picture
again until you see gray circles with x's in them surrounding the picture itself,
and then right-click the picture.)
¾ Choose the source of the new picture, choose the file, and then click Insert.
When your newsletter looks the way you want, on the File menu, click Save.
21
Creating Business Cards
Publisher makes it easy to produce effective business cards, whether you create your own
design or use one of the Publisher designs. It's helpful to select your printing method at
the beginning of the design process, so you can plan ahead for any printing issues that
may affect your design decisions. The business cards that you design in Publisher can be
printed on your desktop printer or taken to a commercial printer, depending on your
needs. Most office supply stores carry pre-scored card sheets in a range of colors, as well
as specialty papers with preprinted designs on them.
No matter how you choose to print your business cards, remember to include these basic
elements:
Your company name and logo
Your name and title
Your mailing address and phone and fax numbers
Your e-mail address
Your Web site address (URL)
To get started:
1. In the New Publication task pane, click Publications for Print, and then click
Business Cards.
2. Click the design you want from the Design Gallery.
3. In the Business Cards Options task pane, format your business card
4. Under Copies per sheet, click One or Multiple.
Note If you choose the Multiple copies option, Publisher will print 10 copies per sheet
by default. The Multiple copies option is recommended if you are using scored business
card sheets, such as Avery card stock.
5. In the Publication Designs task pane, click Color Schemes and Font Schemes to
choose colors and fonts that match the rest of your marketing materials.
6. To replace placeholder text with your own text, click the placeholder text and then
type. In most cases, the text is resized automatically to fit within the text box.
Tip If you've stored your business contact information in a personal information set, it
will appear automatically. To store your contact information, click Personal
Information on the Edit menu.
22
To Print Business Cards on a Desktop Printer
1. Open the business card document that you want to print.
2. In the Business Card Options task pane, under Copies per sheet, click One or
Multiple.
Note If you choose the Multiple copies option, Publisher will print 10 copies per sheet
by default.
3. Load the printer with the paper that you want to print on.
4. On the File menu, click Print.
5. In the Print dialog box, choose the printer that you want to print to, and then click
OK.
Tip You can test the printing orientation of the paper by loading a sheet of inexpensive
or recycled paper into the paper tray. Draw a letter, such as R, P, or D on the top of the
paper with a marker. Print the Publisher document onto the marked page. Based on the
alignment of the printed sheet to the letter you drew, load the higher quality printing
paper stock into the tray with the orientation corrected.
Notes If your cards have portrait orientation, Publisher will automatically set them up to
be printed correctly. Unless you customized the size of your card, Publisher defaults to
the standard business card size of 2 by 3.5 inches.
To Set Up Business Cards for a Specific Avery Sheet Number (applies to
Publisher 2003 only)
For best results, you should finalize your publication design before you follow this
procedure.
1. On the File menu, click Page Setup.
2. On the Layout tab, under Publication type, click Label.
3. Under Page size, click the scroll arrows at the top or bottom of the list box to
locate the Avery product number that you want. Select either Avery 8373 - Business
Card (8 business cards per page) or Avery 8871 - Business Card (10 business cards
per page).
Note If the Avery product that you have is not in the list, check the information that
came with your Avery product. Other Avery product numbers that are available in
Publisher may be equivalent in size and layout to the product that you have
purchased. For example, to print to Avery 8763, you can select either Avery 5163 or
Avery 8163 in Publisher.
4. Click OK.
23
Important
¾ You should avoid using any of the design and layout options in the Business
Card Options task pane after you set up your publication with an Avery product
size. Selecting these options will reset your publication size to the default size
for the Business Card Wizard, and your cards might not be printed properly on
the Avery product that you are using.
¾ If you created a card with a portrait orientation by using a Business Card Wizard,
selecting an Avery product size in the Page Setup dialog box will change your
card to a landscape orientation if you allow Publisher to automatically adjust all
wizard-created design elements after you select your Avery publication size. To
print cards with portrait orientation on an Avery product, you need to manually
adjust your business card content to fit the page.
After selecting the Avery product that you want in the Page Setup dialog box, click
No when Publisher asks “Do you want Publisher to adjust the wizard created
design elements?”
Your card will be displayed in portrait orientation, while the paper will be
displayed in landscape orientation. You may need to click Zoom Out
a few
times to see your entire publication.
1. On the Objects tool bar, click the Select Objects tool
, and then drag the
selection box around the content of your business card.
2. Click the Group button
that appears.
3. To rotate the business card, point to the green rotation handle, and rotate the
publication until it fits on the page.
5. Load the printer with the Avery card stock that you want to print on.
Note Before you print on the Avery card stock, practice with some plain test sheets
to make sure your business cards are printed the way that you want.
6. On the File menu, click Print.
7. In the Print dialog box, choose the printer that you want to print to, and then click
OK.
24
Creating Flyers
To start a new flyer in Publisher:
1. On the File menu, click New.
2. In the New Publication task pane, under New from Design, click Publications.
for Print Under Publications for Print, click Flyer
3. In the Preview Gallery, select the design you want to use.
4. Use the option you want to use in the Flyer Options task pane to format your
flyer.
Use the Publisher Word Document Wizard
To Enhance a Word Document
Boost the Impact of Your Word Document by using the Microsoft Publisher Word
Document Wizard. The Publisher Word Wizard formats an imported Microsoft Word
document as a publication.
1.
On the File menu, click New.
2.
In the New Publication task pane , under New from a design, click Publications
for Print.
3.
Under Publications for Print, click Import Word Documents.
4.
In the Preview Gallery, select the design you want.
5.
In the Import Word Document dialog box, click the Word document you want,
and then click OK.
If you do not see the name of the document you want, you may need to change the
folder or drive by selecting from existing publication link.
6.
Use the options in the Word Import Options task pane to format your
publication.
25
Apply Master Pages to Publication Pages
Master pages can be a single or a two-page master (as for facing pages in a book). Master
pages can be applied to a single page, to both pages in a two-page spread, to separate
pages in a two-page spread, or to a range of pages.
Note If you are working on a Web publication, you can view only single pages and can
create only single-page master pages.
Apply a Single Master Page to a Single Page
1.
2.
3.
On the Format menu, click Apply Master Page.
Navigate to the page where you want to apply the master page.
In the Apply Master Pages task pane, in the box below the page icon, select the
master page you want to apply. This applies the master page to the current publication
page.
Apply a Master Page to Both Pages of a Two-Page Spread
To use these steps, you must have your publication set up for viewing as a two-page
spread.
1.
2.
3.
On the Format menu, click Apply Master Page.
Navigate to the page spread where you want to apply the master page.
In the Apply Master Pages task pane, select Use the same master page for both
facing pages.
4.
In the box below the page icons, select the master page you want to apply. This
applies the master page to the current two-page spread.
Apply a Master Page to Separate Pages of a Two-Page Spread
To use these steps, you must have your publication set up for viewing as a two-page
spread.
1.
2.
3.
On the Format menu, click Apply Master Page.
Navigate to the page spread where you want to apply the master page.
In the Apply Master Page task pane, clear Use the same master page for both
facing pages.
4.
In the box below the left page icon, select the master page you want to apply. This
applies the master page to the left page of the current two-page spread.
5.
In the box below the right page icon, select the master page you want to apply.
This applies the master page to the right page of the current two-page spread.
26
Apply a Master Page to a Range of Pages
You can use these steps whether you have a single-page master or a two-page master.
1.
2.
3.
On the Format menu, click Apply Master Page.
Click Apply to Page Range.
In the Apply Master Page dialog box, in the Select a master page box, select the
master page you want to apply.
4.
Under Apply to, do one of the following:
•
•
•
Select All pages to apply the master page to all pages in your publication.
Select Page, type a page number in the from box, and then type a page number
in the to box, to apply the master page to a continuous range of pages.
Select Current page(s) to apply the master page to the current single-page or
two-page spread.
Click OK.
27