CYC
1
Registration
Packet
Catholic Youth Celebration
March 4-6, 2016
Gonzaga Prep, Spokane
Sponsored by the Diocese of Spokane
Questions? Contact the conference organizers at cyc@dioceseofspokane.org
-- CYC 2016: MERCY... recognize receive reveal --
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WELCOME!!!
Diocese of Spokane Catholic Youth Celebration
Dates: Friday, March 4 – Sunday, March 6, 2016
7:00 PM
12:00 PM
Conference Location: Gonzaga Preparatory School
1224 E. Euclid
Spokane, WA 99207
Housing:
Hotel Housing
Red Lion River Inn
700 N Division Street
Spokane, WA 99202
Free Housing
Coordinated by CYC Planning Team
CYC is a weekend gathering of Catholic high school youth from
throughout the Spokane Diocese. Please read this entire packet carefully
and prepare for a wonderful weekend!
Questions? Contact the conference organizers at cyc@dioceseofspokane.org
-- CYC 2016: MERCY... recognize receive reveal --
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Featured Presenters
Bishop Thomas Daly
Bishop Thomas Daly is the seventh bishop of Spokane. He was appointed
to this position on March 12, 2015 and was installed on May 20, 2015.
Previously, he was the first Auxiliary Bishop of San José in California.
Bishop Daly was born in San Francisco, California and attended St.
Patrick Seminary in Menlo Park, where he was ordained to the
priesthood for the Archdiocese of San Francisco on May 9, 1987.
Mary Bielski
For ten years, Mary has traveled the US speaking to teens, young adults,
and adults about the awesome power of God! Through engaging talks
and humorous skits, Mary inflames the hearts to a deeper relationship
with Christ and a passionate life given totally to the Lord.
Music: The Thirsting
Daniel Oberreuter is the lead singer of The Thirsting. The Thirsting offers
cutting edge Catholic music that speaks to today’s generation. In 2008
they released their first album, Companions of the Lamb, and in 2011
their highly anticipated sophomore album Universal Youth was
produced. The band was originally founded in order to engage the
culture with a universal message of true freedom through an encounter
with Christ.
Emcee: Matthew Sewell
(pictured with wife Corey)
Matthew grew up in youth ministry, participating in events throughout
the Diocese of Helena. Matthew is married to his lovely wife Corey, and
works as a Happiness Engineer for Flocknote, a Catholic social media
company. Matthew has a deep love of his faith, music, and adventure
and loves to share this with others.
Questions? Contact the conference organizers at cyc@dioceseofspokane.org
-- CYC 2016: MERCY... recognize receive reveal --
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REGISTRATION INFORMATION

All forms are included in this packet for CYC registration or available at the diocesan website
www.diocesesofspokane.org/youth.

Print and distribute copies of registration forms to youth and adults making sure you have included
the cost for your participants and a due date to be returned.

After collecting forms and payments, complete the registration spreadsheet electronically available at
http://www.dioceseofspokane.org.

Submit the spreadsheet to cyc@dioceseofspokane.org and mail completed spreadsheet to CYC, PO
Box 1453, Spokane, WA 99210-1453 with payment.

To guarantee hotel accommodations registrations need to be received no later than
February 1, 2015. Late Registration deadline for free housing is February 19, 2015.
Late—Late registrations will be accepted; however, we cannot guarantee conference T-shirts will be
available for your group.
Cost and Payment

Hotel Housing Option $95 per person

Free Housing Option $65 per person

The $95 or $65 per person fee is required of everyone registering, including adult chaperones.
(Parishes and schools may want to consider paying the fee for those serving as chaperones)

The $95 fee includes (the $65 fee includes everything below except the hotel lodging)
A super awesome conference experience including spectacular music and dynamic speakers.
A great event t-shirt.
Two Nights of hotel lodging. (A warm shower and a soft bed)
Meals: Saturday breakfast, lunch and dinner; Sunday breakfast.
A weekend to create unforgettable memories with friends.
A chance to step out of our busy world and experience the MERCY of our loving God, who
yearns to encounter us.

Payments from the parish need to be received by February 19, payable to the Diocese of Spokane.
Mail payment to CYC, PO Box 1453, Spokane, WA 99210-1453.

The Diocese of Spokane is willing to offer full or partial scholarships to youth participants who are
burdened by the cost of the conference. If someone in your Youth Group needs financial assistance,
Questions? Contact the conference organizers at cyc@dioceseofspokane.org
-- CYC 2016: MERCY... recognize receive reveal --
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Youth Minister/Group Leader

is responsible for registering all attendees as well as for collecting and maintaining permission slips
and release forms (provided with the Youth Registration Form).

remember, a “youth” is anyone in grades 9-12. Each youth must be registered with a specific parish
or Catholic school Youth Group, under the supervision of the group’s Youth Minister or Group
Leader.

needs to secure enough chaperones for the youth you are bringing. The Diocese requires one
chaperone to seven youth. Both male and female chaperones are required if both boys and girls are
attending.

is encouraged to host an evening with chaperones at your parish before the conference. This would
be a great opportunity to set chaperone expectations and plan for the event and establish contingency plans for accidents, sickness, or misconduct.

needs to leave your contact information for the parents of the attending youth.

needs to secure transportation. Transportation is necessary throughout the weekend.
Chaperones (Adult Leaders)

need to be 21 and must have completed the Diocesan Safe Environment training and background
check.

will stay overnight on site with their youth group where housing has been arranged.

are incredibly important to the conference experience. A leader is someone coming to minister to the
students in your group and helping to set the tone for the weekend.

need to understand that this weekend is designed for the youth. The adult leaders’ role is to serve the
youth.

are responsible for the behavior of your youth throughout the weekend; this includes the event
venue and at your housing site.

are to attend all events and participate as needed; remember you are a visible sign of Christ to the
youth you serve.
Questions? Contact the conference organizers at cyc@dioceseofspokane.org
-- CYC 2016: MERCY... recognize receive reveal --
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Check In Procedure
Hotel Housing Groups

Check in at the Red Lion River Inn anytime after 3pm.

Youth Minister/Group Leader: pick-up your group box at Gonzaga Prep during the registration time
between 6:00pm and 6:45pm.

Your box will include name tags, event shirts, booklets, etc.

Remember to have dinner before the event begins.
Free Housing Groups
 Youth Minister/Group Leader: pick-up your group box at Gonzaga Prep during the registration time
between 6:00pm and 6:45pm.

Access to free housing sites will be available at the conclusion of the evening.
Youth and adult participants must have their nametag & ID on their person at all times where they
can be seen.
EMERGENCY CONTACT INFORMATION
Brian Kraut
208-755-4131
Jeannette Benson
509-290-4548
(for student leadership team)
Questions? Contact the conference organizers at cyc@dioceseofspokane.org
-- CYC 2016: MERCY... recognize receive reveal --
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HOTEL HOUSING DETAILS
Hotel Housing is provided at the Red Lion River Inn, located at 700 N. Division St., Spokane, WA 99202.
Each room contains two queen sized beds. Four youth will be assigned to one room. Girls and boys will
have room assignments on separate floors. Adult chaperones will share rooms with other adult
chaperones of the same gender (unless sharing with a spouse). If space permits, there will be only 2
adults per room.
Rollaway beds will be provided for an additional charge (to be paid by the parish or school). All other
hotel services (such as Room Service) will be blocked out by the hotel; no guests may order or purchase
these during the conference weekend.
Volunteers will be posted during the night in hallways and near stairwells to ensure safety for all youth.
Red Lion River Inn will provide one key for each person (up to 4 keys per room). If this key is lost or
damaged, please contact your Youth Minister or Group Leader. Additional keys will not be provided
unless necessary.
Adult chaperones are asked to inspect rooms prior to departure to make note of any damages. ANY
DAMAGES CHARGED BY THE HOTEL WILL BE PAID BY THE PARISH WHOSE MEMBERS
USED THAT ROOM.
Red Lion will provide a luggage storage room for groups who need to load belongings into vehicles
after the close of the conference. Guests will be automatically checked out at noon on Sunday, March 6.
TRANSPORTATION
Each youth group is responsible for their own transportation to and from the event, as well as to and
from the Gonzaga Prep Campus each day. There is plenty of on-site parking, both at Gonzaga Prep and
at the housing sites. Space is large enough for buses. Drivers need to be 21 or over, so please plan
accordingly. There is a volunteer driver form available at the diocesan web-site, which should be kept
on file at each parish.
MEALS
The registration fee includes breakfast, lunch and dinner on Saturday, and Sunday breakfast.
Youth and adults are welcome to bring their own snacks.
Each group is responsible for all other meals. Participants are encouraged to eat dinner Friday evening
before arriving.
Questions? Contact the conference organizers at cyc@dioceseofspokane.org
-- CYC 2016: MERCY... recognize receive reveal --
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BEHAVIOR EXPECTATIONS
DRUG/TOBACCO/ALCOHOL/CELL PHONE CONDUCT POLICY
As applicable by law, the possession and/or use of any drugs, tobacco, alcohol or weapons will not be
tolerated; nor will fighting, obscene language or other inappropriate behavior. The inappropriate or
distracting use of cell phones and/or camera phones is not permitted, and the staff may confiscate such
for the duration of the event. This applies to all participants – youth and adult.
Persons violating this policy will be dismissed from the event and sent home at their own expense. Let us
help one another by not putting anyone in the position of even suspecting malicious behavior on
another’s part while at the conference.
Neither the Diocese of Spokane nor Gonzaga Preparatory School assumes any responsibility for any civil
violation incurred through the violation of this policy.
DRESS CODE
Youth and adults are urged to dress casually for the weekend. Keep in mind that colder weather is
common in Spokane during March. Rain is possible. A rain jacket or umbrella is advisable.
We are here to celebrate Christ’s presence in the young Catholic Church! You will bend, twist, sit, climb,
and dance. Group leaders, please remind your youth that they are here to share their love and joy in
Christ, and they show this through how they dress. Encourage them to be good role models, and show
their love of Christ in their modest dress.
Questions? Contact the conference organizers at cyc@dioceseofspokane.org
-- CYC 2016: MERCY... recognize receive reveal --
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TENTATIVE 2016 SCHEDULE
Friday
5:00pm
6:40pm
6:45pm
7:00pm
10:00pm
10:30pm
11:30pm
Check-in at Housing Sites (Hotel Housing Check-in at GPrep)
Doors Open (Music with “The Thirsting”)
Chaperone Meeting
General Session
Stations of the Cross
Reconciliation
Evening Closing
Departure to Housing
Lights Out
Saturday
Breakfast at Gonzaga Prep beginning at 7:15am
8:00am
Mass at Gonzaga Prep Chapel (optional)
9:00am
General Session
11:00am
Workshops
12:00pm
Lunch
1:00pm
Workshop
2:00pm
Parish Group Time
3:00pm
General Session
4:00pm
Activities
5:00pm
Dinner
6:00pm
Preparation for Adoration
Adoration
8:00pm
Evening Celebration
!0:00pm
Evening Closing
10:30pm
Departure to Housing
11:30pm
Lights Out
Sunday
Breakfast at Gonzaga Prep beginning at 7:15am
9:00am
General Session
10:30am
Mass
12:00pm
Departure for home
Questions? Contact the conference organizers at cyc@dioceseofspokane.org
-- CYC 2016: MERCY... recognize receive reveal --
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Registration Form
Distribute copies for all participants.
Youth Ministers/Group Leaders need to carry forms for all youth at all
times.
Drivers need copies of forms of youth riding in their vehicle in case of
emergency.
Group Registration Spreadsheet
Please submit the group registration spreadsheet electronically using the
attached excel format. Make sure to enter all fields, including t-shirt sizes.
Email completed spreadsheet to cyc@dioceseofspokane.org. For payment
print spreadsheet and mail with check to CYC, PO Box 1453, Spokane, WA
99210-1453.
Questions? Contact the conference organizers at cyc@dioceseofspokane.org
-- CYC 2016: MERCY... recognize receive reveal --
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CYC REGISTRATION
CYC 2016: MARCH 4TH-6TH
Please complete and return to your Parish Youth Leader before ___________________
o Youth (Grades 9-12)
o Adult (Ages 21 and up)
Name
Address
City
State
Zip
Phone
Parish _____________________________________________ Email:______________________________________
Birthdate ______________________________ Grade:____________
Gender M
F
Emergency Contact
Name _____________________________________________ Relationship________________________________
Phone
Alt Phone
Parish Youth Leader who will be at Conference
T-Shirt size (Adult sizes only; circle one)
S
M
L
XL
XXL
Registration Fee
Entire Group must Register for one of the Following Options:
Hotel Housing $95.00 or Free Housing $65.00
Amount Enclosed with Registration ____________________
Payments need to be made payable to your parish or other as determined by your group leader.
Questions? Contact the conference
organizers
cyc@dioceseofspokane.org
Please complete
other at
side.
-- CYC 2016: MERCY... recognize receive reveal --
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Parental Permission and Liability Release Form
Event and Date:
Location:
Catholic Youth Celebration 2016: Mercy “recognize receive reveal”
Friday, March 4 through Sunday, March 6, 2016
Gonzaga Preparatory School 1224 East Euclid Spokane, WA 99207
Cost: $65 Free Housing or $95 Hotel Housing + any additional cost for travel
Parish Sponsoring and Individual in Charge: ______________________________________
Mode of Transportation: Parish arranged
To whom it may concern:
The undersigned parent{s}/legal guardian{s} give permission for our {my} child to attend and participate in the above
described event. We {I} understand that this event will take place at a location away from the parish grounds, that the
above described mode of transportation will be used, and that our {my} child will be under the supervision of the above
designated individual.
In case of medical or dental emergency, we {I} give our {our} consent and authorization for any necessary treatment, to
include treatment by a licensed physician or dentist and transfer to any hospital reasonably accessible.
The following information is provided for any licensed physician, dentist, or hospital not having access to our {my}
child’s medical history.
Allergies: _________________________________________ Date of Last Tetanus Shot:___________
Current Medications: _________________________________________________________________
Family Physician _____________________________ Phone #:
Medical Insurance Co.: ________________________ Policy Number: _________________________
Other Pertinent Information
In case of emergency, please contact me by phone at: (Home) ___________________________________
(Work) ______________________________________ (Cell) __________________________________
We {I} ________________________shall be liable for and agree to pay all costs and expenses incurred in connection
with any medical or dental treatment rendered pursuant to this authorization. Further, should it be necessary for our
{my} child
to return home due to medical reasons, disciplinary action or otherwise,
we {I} agree to pay transportation costs.
Finally, in consideration for our {my} child’s participation in this event, we {I} release, discharge and agree to hold
harmless the Catholic Bishop of Spokane, his agents and employees from any and all liability, claim or demands for
personal injury, illness or death, as well as property damage and expenses, of any nature whatsoever which may be
incurred by us and/or our {my} child while our {my}child is participating in the event {including transportation to and
from the event}, hereby assuming all risk of personal injury, illness, death, damage and expense as a result of
participation in this event.
We {I} have fully read this form and sign voluntarily with knowledge of its terms and conditions.
Photo Release: I hereby grant permission for photographs taken of my child at this event to appear on one or more of the
communication media of the Diocese of Spokane (eg. Inland Register, website, promotional flyers/videos, and other forms of social
media), or of my parish/school. I understand that these images will be used only in relation to these publications and this event. Any
other use of said images will require my full written consent. (NOTE: If you do not grant permission, you must indicate such in a
written letter to the CYC Team, PO BOX 1453, Spokane, WA 99210. Notification must arrive at stated address no less than 5
business days prior to the event date.)
Signature: ____________________________________________ Date: ________________________
Relationship: ______________________________
youratpreferred
#: Home Cell Work
Questions? Contact the conference Circle
organizers
cyc@dioceseofspokane.org
-- CYC 2016: MERCY... recognize receive reveal --
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“...in his great mercy he gave us a new birth…” 1 Peter 1:3
Questions? Contact the conference organizers at cyc@dioceseofspokane.org
-- CYC 2016: MERCY... recognize receive reveal --
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Questions? Contact the conference organizers at cyc@dioceseofspokane.org
-- CYC 2016: MERCY... recognize receive reveal --