Case no.- 3012101149a
Annexure
1. Sample: The supplier shall submit three(03) Nos. of one metre as sample within 15 days from the date of
P.O for approved by consignee for feel finish & shade.
On receipt of the samples the inspecting officer shall examine samples for dimension, construction
(thread/per d.m. count of yarn piles of yarn standards of yarn weave) composition where applicable and
mass (duly conditioned) to verify if they are as per required specification and if found satisfactory, shall
forward the same to consignee for his approval in respect of the indeterminable parameters. All other
parameters will have to be inspected by the inspecting agency strictly as per specification.
In case these parameters meet the requirement to the consignee he shall label and seal the samples
with remarks as “APPROVED OR NOT APPROVED”. Consignee shall retain one set of samples with
him, forward one set to the inspecting officer concerned and the balance one set to the supplier for his
guidance. Since approval of single sample will not give adequate indication for the variation ink shade
etc. approval of just one sample in set will not be acceptable. It is therefore necessary that at least two of
the three samples meet the approval of the consignee to depict the acceptable variation in indeterminable
parameters.
Sample approved as above shall be known as “APPROVED SAMPLES”. Failure to submit the
sample by the stipulated date or in the event of the sample being rejected by the inspecting authority or
by the consignee, the supply purchase order shall be liable to be cancelled at the risk and cost of the
contracts without any further reference to them. The purchaser shall also be entitled to take
contractual/administrative and other remedial measures as per conditions of contract.
During manufacture/inspection of stores before dispatch, it shall be ensured that none of the
offered/accepted lot is lighter or darker when compared with the approved sample of light and dark shade
respectively.
2. Representative samples: During the course of inspection samples will be drawn for detailed examination
and tests as laid down in the specification, the inspecting officer shall simultaneously draw additional
samples similar to the samples drawn for detailed tests to be sent to each of the consignees along with
accepted lot. All these samples should conform to the approved samples in respect of indeterminable
parameters such as shade/tone, for feel, finish and workmanship.
These samples shall be known as “REPRESENTATIVE SAMPLES”.
The representative samples shall be labeled and sealed by the inspecting officer and forwarded to the
consignees with the lot. The bale/packing in which these samples are kept shall be clearly indicated in
the inspection note for each consignee.
The consignees will be guided by these samples to determine whether the same lot which has been
inspected and accepted by the inspecting officer has been dispatched by the supplier.
3. Preservation: Stores shall be packed with a heavy dose of naphthalene balls as per IS: 539/1974
(Revised) Amdt. No. 1 (Reaffirmed) 2000 i.e. with Min. Quantity of 5 K.G./m3 of the volume of the
bales.