23rd World Scout Jamboree
Theme: “WA” A Spirit of Unity
The Scout Association of Nigeria
Executive Summary Plans
PLANNING OUTLINE
1. Overview of the program
2. Wonders of Yamaguchi Jamboree
3. Contingents Management Team Structures
4. Our Customers Focus
5. Cost Structures
6. Marketing Strategies
7. Preparations
8. Management Reporting of the program to the
Council
Overview of the Programs Sites
More than 30,000 Scouts & International Services Team members
will gather next year at the Island of Kirara-hama Yamaguchi City,
Yamaguchi Prefecture in Japan to celebrate 23rd World Scout
Jamboree.
Theme: “WA”: a Spirit of Unity
Date: From Tuesday, 28 July To Saturday, 8 August 2015
IST Starts 26th of July 2015 and ends 9th of August 2015
Wonders of the Yamaguchi Jamboree
Kirara-hama oversees the India Ocean from the Pacific Ocean
Yamaguchi Cities within Million years Volcanic erupted Mountains
Wonders of the Yamaguchi Jamboree
Several Kilometers of Roads that travel within the Yamaguchi Mountains
Edifice of various Japanese Architectures
Wonders of the Yamaguchi Jamboree
Beautiful Scenes of the Seminar Park at Kirara-hama Yamaguchi Japan
Beautiful Scenes of the Seminar Park at Kirara-hama Yamaguchi Japan
Overview of the Jamboree Site
The Scout Association of Nigeria will be amongst the 30,000
Scouts & International Services Team members that will be part of
the programs. In facilitating this; thorough arrangements must be
in place namely: Organization, Targeted Audience, Cost Structures,
Marketing Strategies & Processes, Preparations and Management
Reporting before and after the programs.
Contingents Management Team
(CMT) Structures
Olusoga Sofolahan LT, FSM, FCE
Chief Commissioner of Scout
(Head of Contingents & Director of Programs)
Capt Ibrahim Farouk (Rtd)
International Commissioner
Deputy Head of Contingents & Program
Coordinator
Mr. Simple Abdullahi Mohammed
Ondo State Scout Commissioner
Contingents Administrator
Hon. Dave Awunah
National Headqrters Commissioner Programs
Assistant Head of Contingents
Hon. Agharese Idubor
Edo State Scout Commissioner
Deputy Contingents Administrator
Dr. Ken Obichere
Imo State Scout Commissioner
International Service Team Lead
Chief J. Tawose
Lagos State Scout Commissioner
Contingents Welfare Team Lead
Hon. Zanna Ali Ibrahim
Yobe State Scout Commissioner
Deputy International Services Team Lead
Mrs Vikky Alabi
Kogi State Scout Commissioner
Deputy Contingents Welfare Team Lead
Contingents Management Team
(CMT) Structures
Olusoga Sofolahan LT, FSM, FCE
Chief Commissioner of Scout
(Head of Contingents & Director of Programs)
Prince Adeolu James Oyelami
Assistant Chief Commissioner ARM&T
Contingents Competencies Director for the
Program
Apostle Tola Adenekan
Adult Resources Commissioner.
IST Readiness Programs Coordinator
Mr. Idowu Esan
National Training Commissioner
National Training Coordinator for the Program
Our Customers for the Programs
In accordance with the Rules of the 23rd World Scout Jamboree,
The Scout Association of Nigeria will provide participants in the
following Categories:
1. Contingent Members: 14 – 17 years of Age as at 28th of July
2015.
2. International Services Team Members: 18 year as at 28th of
July 2015 and above.
The Participant Cost Structures
Cost structures will be determined by various elements that make
up the entire cost and would be as follows:
Serial
Cost Elements
Amount (Dollars)
01
Cost of Travelling from Nigeria (Lagos/Abuja) to $2400 as at April
Fukuoka Japan
2014
02
Cost of Contingents participation $250 per person $250 (25,000 Yen)
for Category A Countries (25,000 Yen)
03
Cost of Purchasing Tents $130 per tent, (13,000 $130 (13,000 Yen)
Yen) though can house two people, but the sake of
ownership, it will be 1 tent to 1 participant.
04
Cost of Insurance of each Contingent
05
Cost of International Travelling Passport + Cost of $155
Visa to Japan
06
Cost of Uniforms + Administrative Fees & Charges
$300
07
TOTAL FEES
$3,285.00
$50
The Participant Cost Structures: Naira
Equivalent
Serial
Cost Elements
Amount (Naira)
01
Cost of Travelling from Nigeria (Lagos/Abuja) to N412,000:00 as at
Fukuoka Japan
April 2014
02
Cost of Contingents participation $250 per person N43,000:00
for Category A Countries (25,000 Yen)
03
Cost of Purchasing Tents $130 per tent, (13,000 N22,360:00
Yen) though can house two people, but the sake of
ownership, it will be 1 tent to 1 participant.
04
Cost of Insurance of each Contingent
05
Cost of International Travelling Passport + Cost of N26,660:00
Visa to Japan
06
Cost of Uniforms + Administrative Fees & Charges
N51,600:00
07
TOTAL FEES
N564,220:00
N8,600:00
The Payment Structures
The intending participants are to pay a commitment fee of
$250 being the equivalent of participating fee of 25,000 Yen
for Category “A” Countries. (A category “A” Country is a Country that her per
capita income is less than $1000, and Nigeria falls within same).
• Payment attracts 5% Discount if paid on or before 30th of
June 2014
• Payment attracts 0% Discount if paid by 1st July 2014 to 31st
March 2015.
• Payment attracts 5% Penalty if paid 1st April 2015 to 30th of
June 2015
NO PAYMENT WILL BE ACCEPTED AGAIN AFTER THE
30TH OF JUNE 2015
The Cost Conditions
• Please be informed that we are working with different Airlines
with good Safety Standards to negotiate down the Airfare to a
reasonable amount that could be affordable by all.
• $250 (25,000 Yen) being the mandatory participation fee of
each participant that must be paid before June ending to enjoy
5% discount; and no discount after June 2014 till March ending
2015 after which a 5% increment on the fee will be charged on
the participation fee.
• The plan is to Waive the Visa Fee when NSO register emblock on
the Jamboree Spreadsheet in time.
• Individual having Travelling Passports already will pay less of
$120 being the cost of Travelling Passport.
• Most of the payments are to be made in Naira at the current
exchange rate of $1=N172 except the participating fee of $250
that must be remitted into the Scout Association of Nigeria
Dollar Account, for onward transfer to Japan.
The Registration Process:
No single individual is authorized to register separately on the
internet; this will lead a lot of Logistics Coordination problems and
NSO will not be responsible. However the Contingents
Management Team will choose a Spread Sheet Management
Administrator for Nigeria participants, all the participating Fee of
$250 will be paid first into the Scout Association of Nigeria
Account with Sterling Bank (number to be provided) and a form
will be sent to the participant for completion. Completed Form
will be scanned with the copy of the payment teller and Passport
page of participant to the following email addresses:
info@nigeriascout.org, Nigeriascout__Nigeria@yahoo.com,
ibfamk@yahoo.com, Glory.uruakpa@yahoo.com,
Participants without Travelling Passports will be required to
arrange with their State Scout Commissioners who will in turn
work this with the Nigeria Immigration Service.
The Participants Competencies Mgt.
1. Stage 1: Each State will organize a selection camp for intending
participants from their State. The State Scout Commissioner &
the State Training Commissioner to coordinate the selection.
Training programs will cover Tenderfoot to Second Class and
Proficiency Training Courses for the IST.
2. Stage 2: Each of the Six Geopolitical Zones will organize a Zonal
Selection Camp that intending participants will be trained and
tested in Second, First Classes & Proficiency Courses for IST. The
Zonal Training Commissioners (ANTCs) to coordinate this with
the Zonal Assistant Chief Commissioners.
3. Stage 3: National Selections Camp will be organized by the
National Scout Training Team. Intending participants will be
trained and tested in First Class & Proficiency Courses. The
National Training Commissioner and Assistant Chief
Commissioner Adult Resources & Training will coordinate this.
Jamboree Marketing Strategies
Strategy 1: The State Scout Commissioners to provide a
minimum of Five (5) Names from their States Scout Council.
37 (36 States + Abuja FCT) X 5 = 185 Participants in the ratio
10 participants to 1 Leader.
Strategy 2: Mega Marketing through all States of Nigeria and
Abuja FCT.
Projected participants = 200 participants.
Strategy 3: Marketing of the International Services Team
members that have the quick affordability of the Cost vis-àvis good Scout Integrity and Knowledge.
Jamboree Participation payment time-line
1. Payment of the Jamboree fee of $250 per participant: From 28th
of April 2014
NB: The Scout Association Account number that money will be paid
into shall be communicated before 25th of April 2014.
2. Payment receipts and teller should be scanned to the following
email addresses : info@nigeriascout.org, ibfamk@yahoo.com,
Nigeriascout_Nigeria@yahoo.com .
3. Participating documentations will be sent to participants that have
paid their Contingent fees of $250 per person.
4. Documents are processed and resent back to the Association for
inclusion in the Nigeria Contingents Database.
5. For additional enquiries, please call: 08172067954, 08033551751,
08037700889