Risk
Avoidance
Program
Guidelines
Revised November 2015
RISK AVOIDANCE PROGRAM (RAP)
GUIDELINES
The success of MMRMA depends heavily upon an effective partnership with its members. To
encourage the partnership, MMRMA has created the Risk Avoidance Program (RAP).
The MMRMA mix of member services, competitive pricing and, most importantly, effective loss
control has been successful for decades and is bolstered by making funds available to assist
member efforts in risk management programs and projects. RAP was established in 1997 to
assist in projects that are innovative, with a high potential of solving specific risk management
problems of government agencies. Because the program fosters cooperation between MMRMA
and its members, as well as cooperative efforts among members, projects that are designed to
promote collaboration in their implementation and management are given priority.
The program does not participate in funding routine operations. RAP is not intended to
supplement local funding when member budgets should cover the cost of financing a
governmental operation.
MEMBER QUALIFICATIONS
The longevity of membership will be a factor considered in the approval and amount granted.
Since risk management projects usually result in cost savings in future years, members with long
continuous membership will be given priority.
Assistance may also be available to independent training organizations that offer benefits to
MMRMA members. They must not be competitive with MMRMA in any way. Their request
must be member or MMRMA staff sponsored and involve member or staff participation. No
grants will be awarded directly to non-members.
First year MMRMA members are not eligible for RAP funding.
PROJECT SELECTION CRITERIA
The proposed project must present a unique and innovative approach to solving a specific risk
management problem or set of related problems and/or demonstrate a positive return on
investment.
The impact of the project must be identifiable and measurable.
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Statistics or other available data demonstrating the severity or extent of the problem(s)
will enhance the possibility of grant approval.
The project’s plan of action must have a high probability of solving the problem(s).
The project should demonstrate a solution to a problem(s) and must not duplicate similar
efforts already undertaken by the member.
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The budget for the project and time expended must be realistic and accomplished in a
reasonable period of time.
Priority will be given to projects that:
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Involve a partnership between members or the member and an independent organization.
Involve members that are sharing in the funding of the project with other MMRMA
members or independent organizations.
APPLICATION
A project manager(s) and other employees involved in the project’s implementation must be
identified. A time table, along with status dates, may be required for projects of 60 days or more
in duration.
Members must provide a complete description of the proposed project. Data and information
documenting the problem should be presented. The description must closely follow the
application form. The description must include the project’s goals and plan of action or activities
to be used in accomplishing the goals, objectives, and expected results. Attachments must be
included to further communicate the scope and benefits of the project.
Supplemental information is required including written materials, cost estimates, invoices,
product specification guides or any other documents supporting the information presented in
your application.
A projected start-up date and completion date should be provided. If such dates cannot be firmly
established, an estimate of the start/completion must be included.
If the benefit of the project exceeds the member’s geographic area, information on what
geographic area it would serve or what other members would benefit should be provided.
If public agencies, nonprofit organizations, or community groups will be involved in the
project’s management, implementation, or funding, a description of how each is involved, along
with documentation of their commitments, should be included.
The portion of the project for which the applicant is seeking RAP assistance should be stated,
identifying funding by the member or other sources.
SELECTION PROCESS
The applicant may request a specific grant amount. MMRMA requires at least 50% contribution
by the member for the project described in the application (not including funds received from
other sources such as community foundations and other grants). RAP applications must be
submitted to the MMRMA’s Risk Control Department. Depending on the type of project, an
initial review will be done by the risk consultant with the appropriate experience and
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background. The Manager of Risk Management Services will review and discuss the merits of
the application with the risk consultant, underwriting, and/or claims personnel.
At the discretion of the Risk Management Department, MMRMA advisory committees may be
consulted concerning the merits of the application and potential benefits.
Upon the recommendations of Risk Control, the Membership Committee will consider the
application based on the merits and projected benefits of the project. The committee will decide
what, if any, funding will be made available and any further controls or intervention by
MMRMA staff or others. The applicant has the obligation to use funds granted in compliance
with the description and use outlined in the application. Failure to do so will result in the
discontinuance of future funds, and an obligation for reimbursement of funds granted.
MISCELLANEOUS
Aside from an application lacking the project’s clearly stated purpose and design, another
frequent reason for rejection is a poorly written description. The applicant should not completely
rely upon his or her own judgment. Assistance in developing and writing the proposal is
encouraged. Prior to preparing or submitting an application, members may consult with the Risk
Control staff on the planning and application. APPLICATIONS MUST BE TYPED.
It should be noted that MMRMA’s risk management scope is to prevent liability injuries to
others. Although the safety of its members’ employees is important, projects intended to
improve workplace safety or reduce workers’ compensation losses will not fall under the
jurisdiction of RAP.
PRIOR TO SUBMITTING YOUR APPLICATION FOR RAP, CHECK THE
FOLLOWING:
Membership Qualifications
Do you meet the membership qualifications?
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Longevity of membership is important.
Cooperative programs are encouraged.
Selection Criteria
Does your identified project meet the selection criteria?
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Identifiable and measurable
Indicates a high probability of success
Addresses a need and is not a duplication
Budget and project must be realistic and accomplished in a reasonable time period.
Risk Control reserves the right to reject applications that are missing signatures, budgetary
information, supporting documentation, or are otherwise incomplete. Typed or word processed
applications are required.
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For additional information concerning the Risk Avoidance Program (RAP), please contact:
Cara Kowal
Manager of Risk Management Services
Michigan Municipal Risk Management Authority
14001 Merriman
Livonia, MI 48154
800-243-1324; FAX 734-513-0318
ckowal@mmrma.org
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MMRMA Risk Avoidance Program (RAP)
Standard Grant Guidelines
The following list is a guideline to be used by the Membership Committee in reviewing
grant requests fairly and consistently. This list does not guarantee or entitle MMRMA
Members for funding of their projects. Each project must be submitted as a full
application and will be considered individually by the Membership Committee. This list
does not restrict RAP funding to only the projects listed. Please contact the MMRMA Risk
Control Department if you have specific questions relating to this document.
1.
Canine Units
50% of the acquisition costs of new dogs up to $1,000 maximum. (5/22/08)
50% up to $1,000 of the training costs once dog becomes “workable” within the first
year of acquisition. Training must be approved by MMRMA Risk Control staff.
(8/14/13)
2.
Automatic External Defibrillators
50% up to $1,500 – Restricted to jail or detention locations only. (5/22/08)
3.
In Car Cameras
New/Replacement – 1/3 up to $1,500 per camera with a maximum of $30,000 per
member. Aggregate limits will be replenished on a 7-year rolling basis. Grants older
than 7 years will drop from the aggregate total. Contact Risk Control for additional
information. Funding of the number of cameras will be subject to the discretion and
recommendation of the Risk Control Department. (11/14/13)
Additional Grant Supplement – Funding as stated above is for the difference in
funding received by other grants. (5/7/10)
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4.
Livescan Fingerprinting
New Equipment: 50% up to $8,000 with a maximum of 2 locations ($16,000).
(8/20/14)
Replacement Equipment: 50% up to $8,000 with a maximum of 2 locations for units
previously funded by RAP. ($16,000). (8/19/15)
5.
Bumper Guards
50% up to $500 per vehicle with a maximum of $5,000 per member. (8/14/13)
6.
Stop Sticks
50% up to a maximum of % of fleet units per member with maximum funding
of $2,250, regardless of the size or type of unit purchased. Although no price
maximum was set, the average cost of a typical tire deflation device is between $400
and $600. (2/17/05)
7.
Taser Alternative Force
$500 per unit. Funding based upon prior review and approval by Mike Bertha.
(8/19/15)
50% for the training suits subject to the discretion and recommendation of the Risk
Control Department. (5/22/08)
8.
Non-Transport Lifting Devices and Stair Chairs
50% up to $1,000 for non-transport bariatric lifting and patient handling devices, and
“stair chairs” with a limit of one device per station. (8/20/14)
9.
Firearms Simulators (Purchase of Unit)
Simulators utilize video scenarios coupled with trainer feedback to place officers in as
close to life-like situations as possible without the safety risks and costs associated
with a real event.
50% up to $5,000 for each member if the simulator is shared. (5/18/12)
10.
Video Arraignment
50% up to $10,000 per Member. (8/18/04)
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11.
Digital Cameras and Security
50% up to $50,000 in aggregate maximum funding per member for security and
related equipment or systems. Aggregate limits will be replenished on a 7-year rolling
basis. Grants older than 7 years will drop from the aggregate total. Contact Risk
Control for additional information. (11/13/14)
12.
Reality Based Training Equipment
50% up to a maximum of $3,500 for safety equipment and conversion gun
equipment. (5/22/08)
13.
Lift Free Health Facilities – Assistive Lifting Devices for Patient Transfer
A mobile assistive lifting device for the transference of a patient/resident in a health
care facility from one place to another, such as from a bed to a wheelchair, or when
using a bath tub or lavatory. This means of portability greatly reduces the risk of
injury from falls.
50% up to $1,500 per unit with a maximum of two units per member. (5/18/12)
14.
Prisoner Restraint Chair or Board
50% up to $1,000 per unit. (8/14/13)
15.
National Sheriff’s Institute
Since travel expenses are paid by the National Sheriff’s Institute and the
National Institute of Corrections, the Committee established that the full
conference fee should be paid. Funding will be 75% up to the cost of the current
fees charged for the year of member employee attendance. (11/3/05)
16.
Ready Buckle Restraints
50% up to $150 per unit up to an aggregate maximum of $4,000 per member.
(5/7/10)
17.
Mobile Ranges/Simulator Training
50% funding of the fee charged subject to a maximum of 5 days training
in total. A maximum payment per Member is limited to $1,000. (5/18/12)
18.
Passenger Surveillance Cameras
50% up to $1,500 per vehicle with a maximum of 10 vehicles per Member. (8/07)
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19.
Court Compliance Safety
50% funding with an aggregate maximum of $10,000 for security related equipment
as recommended by the Michigan Supreme Court Administrator’s Office. (5/7/10)
20.
Pre Plan Software
Computer software for pre-emergency site planning, hazardous materials
identification, and MIOSHA Firefighter Right-to-Know compliance.
50% funding up to $10,000 and an aggregate maximum of 10 software licenses.
(5/18/12)
21.
Guard Plus System
Guard Plus is an electronic device and system that captures and records the presence
and location of corrections officers throughout a jail.
50% funding up to an aggregate maximum of $5,000. (5/18/12)
22.
Sewer Cameras
Portable cameras are used by DPS Departments for pipeline, duct, and drain
inspection.
50% up to a maximum of $7,000. (5/2015)
23.
Emergency Medical/Priority Dispatch
Allows 911 operators to dispatch emergency first responders and through the use of
scripted key questions, provides necessary information needed by the emergency first
responders.
50% funding up to an aggregate maximum of $10,000. (5/18/12)
24.
Vehicle Monitoring Systems
This is a GPS vehicle monitoring system. Vehicles, such as DPS, are outfitted with a
signal device that tracks the speed, location, route traveled, specific time, how many
times a vehicle was on a certain road, and fuel consumption. This information helps
reduce the amount of time the vehicles are on the road and provides documentation to
assist the member in defending claims.
50% up to an aggregate maximum of $20,000. (5/18/12)
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25.
General Risk Management and Leadership Training
50% of the tuition/fee for general or leadership training as recommended by Risk
Control and not qualifying for RAP funding under the Certification and Accreditation
Program (CAP); includes training conferences/programs such as the Michigan Public
Service Training Institute; Michigan Association of Municipal clerks; Field Training
Officer (FTO); First Line Supervisor Training. (5/18/12)
26.
Body Worn Video Cameras
50% up to $500 per unit. Funding based upon prior review and approval by Risk
Control. Risk Control will also determine the number of units per department and
member. (5/18/12)
27.
Laptop Computer Protection (Computrace Complete)
50% reimbursement per license with a maximum of $2,000 per member. (5/18/12)
28.
Emergency Generators for Pump/Lift Stations
50% funding up to $15,000 per generator with a maximum aggregate of $30,000 per
member. Funding is based up on confirmation that the member carries sewer backup
coverage with MMRMA. (3/6/12)
29.
SCADA Control System Software
50% funding up to $7,000 per site with a maximum per member aggregate of
$30,000. (8/14/13)
30.
Fire Pit Rings
50% up to $125 per unit with an aggregate maximum of $10,000. (8/14/13)
31.
Thermal Imaging Cameras
50% up to an aggregate maximum of $5,000 per member. (8/14/13)
32.
Concrete Scarifier
50% up to $2,500 per unit with an aggregate maximum of $5,000 or 2 units per
member. (8/14/13)
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33.
Prisoner/Detainee Partitions for Vehicles
50% up to $250 per unit, with a maximum of 2 units per vehicle as required by larger
vehicles and SUV’s. Maximum aggregate funding is limited to $10,000 per member.
Good for any transport/vehicle. (5/29/14)
34.
In Car Cameras for Fire Vehicles
Language to be developed by the Fire/EMS Committee.
35.
Bleacher Replacement
50% up to $5,000 per location with a per member aggregate of $15,000. (11/14/13)
36.
Audiovisual Recording of Interrogations for Law Enforcement
50% up to a maximum of $2,500 for the purchase of one unit. (5/29/14)
37.
Field/Arena Fencing and/or Netting
50% up to $5,000 per field with maximum funding of $20,000 per member (4 fields).
(5/28/15)
38.
Video Laryngoscope
50% up to $500 per unit with maximum funding of $4,000 per member (8 units).
(8/19/15)
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MMRMA Certification and Accreditation Program (CAP)
Grant Guidelines
The following list is a guideline to be used by the Membership Committee in reviewing
grant requests fairly and consistently. This list does not guarantee or entitle MMRMA
members for funding of their projects. Each project must be submitted as a full
application and will be considered individually by the Membership Committee. This list
does not restrict RAP funding to only the projects listed. Please contact the MMRMA Risk
Control Department if you have specific questions relating to this document.
1.
Individual/Personal CAP Grants
75% reimbursement of tuition/registration fees upon successful completion of the
following:
Administration/Zoning
 Citizen Planner Certification
 Zoning Administrator Certification
 Certified Public Manager (CPM)
 Certified Michigan Municipal Clerk (CMMC) or Certified Municipal Clerk
(CMC)
 Master Municipal Clerk (MMC)
Parks and Recreation
 Certified Playground Safety Inspection (CPSI) Certification
 Certified Park and Recreation Professional (CPRP) Certification
 Certified Park and Recreation Executive (CPRE) Certification
 Aquatic Facility Operator (AFO) Certification
Fire/EMS
 Incident Safety Officer (ISO) – Fire Suppression Certification
 Health and Safety Officer Certification (HSO)
 Executive Fire Officer Program (EFOP)
 Chief Fire Officer (CFO)
 Fire Staff and Command School
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Blue Card Command (Added: March 2015)
NFPA Fire Inspector I (Added: November 2015)
Michigan State Police Fire Investigation School (Added: November 2015)
Law Enforcement
 Public Agency Training Council – Leadership Institute
 Force Science Certification
 Certified Taser Instructor
 MACP New Chiefs School
 Police Staff and Command School
 FBI National Academy
2.
Departmental CAP Grants
75% reimbursement of implementation/installment fees with a yearly maximum
aggregate of $15,000 per member for the following programs:
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Commission on Accreditation for Law Enforcement (CALEA)
American Public Works Association Accreditation (APWA)
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RISK AVOIDANCE PROGRAM (RAP)
Frequently Asked Questions
Do I have to use the application form provided by MMRMA?
Yes. Applications should completely address all questions and be in a typed or computer printed
format. Please check the MMRMA website or contact Risk Control for a current version of the
application form and supporting documentation.
Who is my “MMRMA Member Representative”?
Each municipality has designated one of their employees to serve as “Member Representative”
with MMRMA. If you are unsure who is the designee for your member entity, please contact
MMRMA.
What type of projects can I submit for consideration of RAP funding?
Grant funding is subject to the RAP guidelines and procedures. If you feel your application
meets the criteria, you are welcome to submit any type of project for consideration by the
Membership Committee. The committee will determine if your project qualifies, is eligible for
funding, and in what amount. Standard RAP Grant and CAP Grant requests must comply with
current limits and guidelines as set forth by the Standard RAP Grant Guidelines and Standard
CAP Guidelines contained in the Supplemental RAP Information packet.
When will my RAP application be reviewed?
The Membership Committee meets quarterly. Meetings are scheduled for February, May,
August and November. Deadlines for application submission are posted to the MMRMA website
and should be checked periodically, as they will fluctuate depending on the scheduled review
date.
How will I be notified of my applications approval or denial?
Once the Membership Committee has reviewed your application and made a decision regarding
funding, an MMRMA Risk Control representative will contact you via phone to inform you of
the status. You will also receive written confirmation regarding approval or denial.
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Once approved, when will I receive my RAP funds?
RAP funds are issued on a reimbursement basis and will be released upon confirmation from the
member that the project described in the application has been completed and paid for in full.
You must submit copies of invoices, certificates of completion (training), and proof of payments
to document your project’s completion. Such documentation is needed in order to verify that the
grant allotted is being used for the project described in your application. Payment of RAP funds
is contingent upon full compliance with the Joint Powers Agreement (JPA) and continued
membership in MMRMA.
How long do I have to claim my approved RAP funding?
All RAP reimbursement is valid for six months from the date of the approval letter. If the
member is unable to complete the project and submit appropriate documentation for
reimbursement, they will be required to reapply for funding. Reinstatement is at the discretion of
the Membership Committee. Members may request a six-month extension in writing prior the
expiration of the grant.
Should I provide additional information with my application?
Yes. Supplemental information that supports the budget and provides additional information
regarding costs and type of equipment is required.
Where should I send my completed application?
Applications should be sent to:
Cara Kowal, Manager of Risk Management Services
14001 Merriman Road, Livonia, MI 48154
Fax: 734-513-0318
Email: ckowal@mmrma.org
Applications will be reviewed by Risk Control staff for completeness and accuracy. Applications
that are missing information or are otherwise incomplete will be returned to the member. Only
applications deemed complete will be forwarded to the Membership Committee for review. Any
applications that are not fully completed by the published deadline will be held pending receipt
of requested information.
Does MMRMA work with preferred vendors?
No. MMRMA does NOT promote or endorse any preferred vendors.
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