Early Learning Coalition of Brevard County, Inc.
Voluntary Prekindergarten Program
Monitoring Tool
Program Year: ______________________
Date:
Provider Name and ID:
Arrival Time:
Director:
Director on site: ___ Yes ___ No
Reason if no: ___________________________________________
License/Gold Seal/Accreditation Expiration Date:
Director Credential Expiration Date:
Departure Time:
Location address:
Program Type: ____School Year ____ Summer Provider on Probation: ___ Yes ___ No
CURRICULUM REVIEW
Objective
Source
Compliance
Yes
Approved curriculum being utilized.
Curriculum being utilized is same as
listed on OEL-VPK-11A
Evidence of implementation of
curriculum.
The Florida Early Learning and
Developmental Standards for Four-YearOlds (2011) have been applied to
curriculum and classroom planning and
activities for all domains- Physical
Development; Approaches to Learning;
Social and Emotional Development;
Language, Communication and
Emergent Literacy; and, Cognitive
Development and General Knowledge.
No
Comments
NA
OEL-VPK-20
OEL-VPK-11A
Observations
OEL-VPK-11A
Observations
Observations
Lesson plans
Schedules
Staff Interviews
OEL-VPK-20
6M-8.602
The Florida Early Learning and
Developmental Standards for
Four-Year-Olds (2011)
Lesson Plans
Calendars/Schedules
Interviews
Observations
VPK Program Monitoring Tool
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CLASSROOM REVIEW
CLASS ID: _____
Total other Students: _____
Total VPK Students: _____
Compliance
Objective
Class schedule/instructional hours
consistent with information provided on
OEL-VPK-11B.
Compliance with class size requirements.
Compliance with instructor/student ratio
requirements.
Source
OEL-VPK-20
6M-8.400
65C-22.003(7), F.A.C.
Observations
Assistant:________________________
Listed on OEL-VPK-11A
OEL-VPK-20
OEL-VPK-11A
Observations
Implementation of Pre- and Postassessments as required.
NA
OEL-VPK-20
6M-8.400
Observations
OEL-VPK-20
OEL-VPK-11A
Observations
Compliance with substitute instructor
assignment and time limitation
requirements.
No
OEL-VPK-11B
Observations
Lead: ___________________________
Listed on OEL-VPK-11A
Substitute: _______________________
Listed on OEL-VPK-11A
Yes
Comments
OEL-VPK-20
OEL-VPK-11A
Observations
OEL-VPK-20
VPK Substitute Tracking
Document
OEL-VPK-20
Interviews
Observations
VPK Program Monitoring Tool
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ATTENDANCE REVIEW
Daily attendance tracking Method:
Sign-in/out Log
Electronic Tracking System
Monthly Attendance Verification
Month(s) revewed: __________________________
OEL-VPK03S or OEL-VPK03L:
Yes
No
RECORDS REVIEW
Compliance
Objective
Comments
Source
Yes
The provider allows access to program
records as stipulated in the contract.
OEL-VPK-20
OEL-VPK-20PP/PS
Observations
The provider protects the confidentiality
of child and family information.
The provider maintains VPK program
records, including enrollment and
attendance records for children funded
by the VPK Program; records of each
VPK student, VPK instructor, substitute
instructor, and VPK director; and other
fiscal records for audit purposes, for a
period of five (5) years from the date of
the last payment or until the resolution of
any audit findings or any litigation related
to their VPK contract, whichever occurs
last.
OEL-VPK-20
Observations
No
NA
OEL-VPK-20
Review at least one historical VPK
program record dating back five
(5) years from the date of the visit.
PROGRAM OBSERVATIONS
VPK Program Monitoring Tool
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CORRECTIVE ACTION
Corrective Action Plan Required?
Yes
No
If yes, due date: ________________
Submit to: ______________________________________ Phone: ______________________ Email: _____________________________
Early Learning Coalition of Brevard, 1018 Florida Avenue Rockledge FL 32955. Fax: 321/637-1897
Area(s) of Non-Compliance requiring corrective action:
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
Note: Follow – up visit may be scheduled to review corrective action taken and/or provide technical assistance if needed.
Acknowledged by:
Provider Rep:
Signature:
Date:
Monitor:
Signature:
Date:
Administrative Review
Reviewer: ________________________________________________ Title:_______________________________ Date:_____________
VPK Program Monitoring Tool
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