INDIAN INSTITUTE OF MANAGEMENT, AHMEDABAD
Post Construction
Anti-termite
Treatment
IIMA/CCSP/47/2015-16 dated: 16/11/2015
Revised on 26/11/2015 as R-1 with minutes of pre-bid meeting
IIMA/CCSP/47/2015-16 dated: 16/11/2015 R-1 revised on 26/11/2015
Post Construction Anti-termite Treatment
Minutes of the Pre-bid Meeting for Post Construction Anti-termite Treatment
IIMA/CCSP/47/2015-16 dated: 16/11/2015 R-1 revised on 26/11/2015
Date 26/11/2015
Time 11.00 am
Venue Syd room number 1
The following were present:
1.
2.
3.
4.
5.
Pest Control Enterprises
Shri Rang Pest Control and Gardening
HPC Corporation
Surti Pest Control
Property Solutions Pvt Ltd.
From IIMA Side following were present:
1. Pranaya Srivastava
2. Kamlesh Gandhi
3. Krunal Patel
Following points were discussed:
1. Pre – qualification criteria has been expanded. Please have a look into the revised tender
document.
2. Revised tender document has been attached. Please fill the revised tender document R-1 dated
26/11/2015.
3. The EMD should be placed along with price bid.
4. Rates should be inclusive of all taxes including service tax.
5. No material advance will be paid
6. Minimum bill amount be Rs. 75,000.00 only
7. The chemical should be brought at the site in sealed containers. Minimum possible quantity of
chemical and kerosene should be stored as site.
Notice Inviting Tender and Schedule of Events
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IIMA/CCSP/47/2015-16 dated: 16/11/2015 R-1 revised on 26/11/2015
Post Construction Anti-termite Treatment
Sealed tenders are invited from bona fide, experienced & reputed contractors of financial
standing for the job given below:
NAME OF WORK
Post Construction Anti-termite Treatment
TENDER NO. / YEAR /
DATE
NAME OF THE BIDDER
TENDER SUBMISSION
COST (TENDER FEE NONREFUNDABLE)
EARNEST MONEY
DEPOSIT (EMD) - NON
REFUNDABLE FOR
SUCCESSFUL BIDDER
INITIAL SECURITY
DEPOSIT
RUNNING SECURITY
DEPOSIT
RELEASE OF SECURITY
DEPOSITS + EMD
DEFECT LIABILITY PERIOD
CONTRACT PERIOD
LIQUIDITY DAMAGE
IIMA/CCSP/47/2015-16
R-1 revised on 26/11/2015
ISSUE OF TENDER
PREBID MEETING OF
TENDER and DATE
SUBMISSION/RECEIPT OF
TENDER
OPENING OF TENDER
INSURANCE
WORK AND RISK COST
date: 16/11/2015
Rs. 1,000.00 to be deposited at the time of submission of
tender in form of Demand Draft in favor of Indian Institute of
Management, Ahmedabad
2% of the bid amount to be deposited at the time of
submission of tender in form of Demand Draft in favor of
Indian Institute of Management, Ahmedabad. (To be
placed in the price bid envelope)
NIL
25% of bill amount
24 months from date of virtual completion of work
24 months from date of virtual completion of work
180 days from the date of work order
1.5 % of contract amount per month of delay commutated
on per day basis to a maximum upto 10 % of the tender
value.
D-22, Project Office New Campus, IIMA, Vastrapur,
Ahmedabad-380015
D-22, Project Office New Campus, IIMA, Vastrapur,
Ahmedabad-380015 at 11.00 on Monday 26/11/2015
3.00 p.m. 8/12/2015 at above mentioned address. All pages
needs to be stamped and signed.
3.30 pm 8/12/2015 at above mentioned address
 Only technical bid will be opened on this day
 Price bid of bidders satisfying pre - qualification
criteria will be opened
Contractor should take necessary C.A.R. policy for the
tender amount
The Institute reserves the right to get the whole or part of
the work executed by some other agency at the risk and
cost of the contractor if it is found that the quality and/or the
progress in respect of whole or part of the work is not
satisfactory.
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IIMA/CCSP/47/2015-16 dated: 16/11/2015 R-1 revised on 26/11/2015
Post Construction Anti-termite Treatment
INDEMNITY
The Contractor shall indemnify and keep indemnified the
Institute against all losses and claims for injuries and or
damages to any person or property. The contractor shall
abide by and observe all statutory laws and regulations in
matters of Labour Law, Factory Act, Explosive Act,
Workmen Compensation Act, Sales Tax, Royalty, Excise
Duty, Octroi, Works Contract etc. and shall keep the
Institute indemnified against all penalties and liabilities of
every kind for breech of any such statute ordinance or
law/regulations or By laws. The Contractor shall not
employ child labour. Payment to workers must be according
to Minimum wages act.
COMPLAIANCE WITH
OWNERS RULES &
REGULATIONS
The Contractor shall comply with all norms stipulated by the
Owner such as Gate Passes, Checking, Maintenance of
Cleanliness, Discipline & Decency at and Around the work
site, Safety Precautions and Safety Regulations.
ARBRITATION
All disputes regarding quality, specifications and rates shall
be tried to be settled mutually by making references to
conditions of contract documents or prevailing local
practices etc., but if not settled mutually, shall be referred to
arbitration subject to Arbitration Act of 1940 and its
amendments, modifications to-date. Arbitration cost to be
shared equally by the owner and the contractor.
AUTHORIZATION
The Contractor shall submit to the Institute the names and
reason and specimen signatures of the persons authorized
by him to draw materials, sign joint measurements, bills,
receive payments, receive instructions/notices etc. on
behalf of the Contractor.
SAFETY AND SECURITY
Contractor shall abide by the safety code provisions as per
safety code framed from time to time by the government.
The Bidder should quote firm prices/ rates taking in to
account of all Taxes, Duties, Levies, Personal Tax,
Corporate Tax, Service Tax and all other expenditure
required to be incurred by him/her for providing required
services etc. during the contract period as indicated under
his contract and afterwards no variation on any account
unless otherwise specifically mentioned will be allowed.
PRICES, TAXES, DUTIES
BID VALIDITY
Bid submitted by bidder shall remain valid for a period of
TWO Months from the date of opening of offer. Bidder shall
not be entitled during this period to revoke or vary the
content of Bid or any term thereof. In such case of making
any variation subsequent to submission of bid at their own,
the offer shall be treated as “REJECTED” and EMD shall
be forfeited without any reference to the Bidder.
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Post Construction Anti-termite Treatment
ACCESS TO SITE
The Contractor shall allow unhindered access to the
Institute and/or any other party or person, engaged by the
Institute to work at the same site and/or to check/ regulate /
watch /guard/ measure/inspect, solely or jointly with the
Contractor.
REJECTION OF TENDER
(S):
The Owner reserves the right to reject any or all the tenders
relating to the work under this Tender Document without
assigning any reason whatsoever.
QUANTUM OF WORK:
The quantities given in the “BILL OF QUANTITIES” are
approximate only and may vary in actual course of
execution. The Contractor is therefore, advised to quote
very carefully. No claim for compensation from the
Contractor shall be entertained due to any variation in
quantities (irrespective of the quantum of variation) of the
various items or deletion of any item(s). The rates shall be
firm during entire duration of the contract.
ASSIGNMENT & SUBCONTRACTING
The Contractor shall not assign, sub-contract or sub-let the
whole or any part of the contract in any manner. In case of
on unavoidable circumstances, the contractor shall be able
to do it with approval of the owner of premises. However
the job shall be sublet only to the party approved by the
owner.
MISCONDUCT:
The Contractor shall keep the Owner indemnified from and
against all personal and third party claims whatsoever
arising out of any commission or omission by Contractor or
his employees, or representatives as the case may be.
INSPECTION AND TESTING
BY THE OWNER:
The Owner shall be entitled to inspect and / or test by
itself or through any of its representative or an independent
agency any premises of the Contractor and materials
stored therein for use pursuant to the Contract and/or any
ingredient to be used.
If any material, item or component intended to be used for
the work is found to be unsatisfactory (in which matter the
decision of the Owner or his authorised representative shall
be final) the Contractor shall not use such material, and
shall keep the Owner indemnified from and against any
claim.
INTERPRETATION
The Special conditions of Contract shall be read in
conjunction all other documents forming of this contract.
Notwithstanding the sub-divisions of the documents into
these separate sections, every part of each shall be
deemed to be supplementary to and complimentary of
every part and shall be read with and into the contract.
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VACATION OF PREMISES :
The Contractor shall give vacant possession of the
facilities/premises made available to the Contractor by IIMA
and return all furniture, fixture, equipment and other items
made available by IIMA in good condition after the
contractual period is over or if the contract is earlier
terminated. Handing over of the vacant possession of the
premises and equipment etc. shall be effected within 4 days
of the completion of the period of contract or termination of
the contract. If the Contractor fails to do so, the Owner
shall be free to take possession of the premises by opening
lock(s), if necessary, and make out an inventory of all
furniture material and equipment and shall be free to deduct
from the Contractor’s bill(s) or security deposit, any item
found to be missing at the replacement cost of the
material/equipment, furniture etc. given to the Contractor by
the Owner.
WATER
ELECTRICITY
PAYMENT OF BILLS
Free of Cost at one point by IIMA
Free of Cost at one point by IIMA
Payments will be made within 30 days of submission of
bills provided the bills are complete and duly authenticated
by the specified Officer(s) of the Owner.
ESCALATION / DEESCALATION:
NON TENDER ITEMS /
EXTRA ITEMS
Payments will be made by crossed account payee cheques
only OR e - payment.
Prices/Rates quoted will be firm during the entire duration
of contract
In case of items which the contractor has to execute which
are not covered in the tender, the rates shall be paid based
on rate analysis duly certified by architect/ engineer -incharge and the profit margin would be 15% inclusive of all
taxes, overheads, profit etc EXCEPT Service tax
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IIMA/CCSP/47/2015-16 dated: 16/11/2015 R-1 revised on 26/11/2015
Post Construction Anti-termite Treatment
Pre-qualification criteria
1. Bidder should have 07 years of experience in the termite treatment. The main business
of the firm should be anti-termite treatment in pest control works. Please submit the
details for the registration of the firm and proof that it is continuing in the same
business.
2. The minimum average turnover of the firm from anti-termite treatment should be Rs.
20 lakhs per annum for last three years. ( ie for FY 2012-13,2013-14, 2014-15 the total
work should be of Rs. 60.00 lakh from work of anti-termite treatment). Relevant work
orders to be submitted for the same.
3. Bidder should submit a certificate of CA showing his turnover for last three years (201213,2013-14, 2014-15) from work of anti-termite treatment (Providing and applying).
Selling of chemical will not be taken into account. IIMA may ask for Profit and Loss
account of the bidders.
4. Bidder should be continuous member of IPCA (Indian Pest Control Association), PCI,
PCAI or any other relevant and approved/registered pest control association for last 7
years. Please submit relevant document as the proof of the same.
5. Bidder should hold a valid license under applicable laws for undertaking pest control
operations (insecticide license).
6. Bidder should have done one project of same or higher value with a prestigious client in
last three years.
Price bid will be opened for the bidders who are meeting the pre-qualification criteria. All
bidders will be informed about the date and venue of the opening of the price bid.
Submission of Bid
It is a two bid process.




Part A will consist of bid documents, pre-qualification details , Tender fee and EMD. All these
documents to be placed in a separate envelope marked as Part A –Technical Bid and Tender Fee
Part B will consist of Price bid. It is to be placed in a sealed envelope marked as “Part B Pricebid.” It should also contain EMD.
Both the envelopes should be placed in a third envelope. It is to be sealed and submitted and
the name of the tender and name of the party should be marked on it.
The price bid of successful bidders will be opened. It will be retuned for the unsuccessful
bidders.
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IIMA/CCSP/47/2015-16 dated: 16/11/2015 R-1 revised on 26/11/2015
Post Construction Anti-termite Treatment
Part B - to be submitted in a separate sealed cover
Price Bid
Post Construction anti-termite treatment for buildings constructed more than 10 years
ago
Sr.no.
Item Description
Quantity
Unit
1a.
Supplying of chemical emulsion in sealed
containers including delivery as specified.
Chlorpyriphos or equivalent ( equivalent to
be approved by the client) of concentrate
of 20% -UNDILUTED CHEMICAL . ACTUAL
CONSUMPTION N WILL BE PAID.
The quantity may vary based on actual
consumption. If quantity increases above
1200 litres it will be paid.
1200
Liters
1.b
Rate for Kerosene. If quantity increases
above 750 litres it will be paid.
750
Liters
6000
meter
2
Diluting and injecting chemical emulsion
for Post construction anti-termite
treatment – chemical consumed will be
paid in item number 1a
a Along external wall using chemical
emulsion @ 2.5 liters per linear meter
including drilling and plugging holes of 12
mm diameter, up to a depth 300 mm at a
spacing of 300 mm c/c etc. : with
Chlorpyriphos E.C 20% with 1%
concentration (1 liter of chemical to 19
liters of water).
Rate is inclusive of plugging with cement
mortar 1:2 to match the existing floor. It
will include peripheral treatment, internal
treatment of all electrical /telephone /
conduits (both over ground and
underground), cable trench, etc. Electrical
switch board would be open by IIMA
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Rate
(in Rs.)
Amount
(in Rs.)
IIMA/CCSP/47/2015-16 dated: 16/11/2015 R-1 revised on 26/11/2015
Post Construction Anti-termite Treatment
3a
3b
b Along internal wall using chemical
emulsion @ 0.5 liters per linear meter
including drilling and plugging holes of 06
mm dia. up to a depth 150 mm, at a
spacing of 300 mm c/c etc. : with
Chlorpyriphos E.C 20% with 1%
concentration (1 liter of chemical to 19
liters of water).
Rate is inclusive of plugging with cement
mortar 1:2 to match the existing floor.
c Along external wall where the apron is not
provided using chemical emulsion @ 7.5
litres / sqm of the vertical surface of the
substructure to a depth of 300 mm
including excavation of channel along the
wall & rodding etc. complete: With
Chlorpyriphos E.C. 20% with 1%
concentration (1 liter of chemical to 19
liters of water). It includes all electrical
conduits inside building and all cable
trenches on the periphery of the building.
They have to be treated. No extra payment
will be made for the same.
1500
meter
2000
meter
Supplying and application of spray of
chemical emulsion Chlorpyriphos
(kerosene based solution Ratio of Chemical
to Kerosene is 1:19) for anti- termite
treatment for door- windows (only one
side will be measured and paid. Treatment
has to be done one both sides. Deduction
for glass will be made). Chemical
consumed will be paid in item number 1a.
Kerosene will be paid in item number 1b .
Supplying and application of spray of
chemical emulsion Chlorpyriphos
(kerosene based solution Ratio of Chemical
to Kerosene is 1:19.) for anti- termite
treatment for furniture (actual surface
area will be measured and paid). Chemical
consumed will be paid in item number 1a.
Kerosene will be paid in item number 1b.
7500
sq.mt
7500
sq.mt
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Post Construction Anti-termite Treatment
4
Treatment at points of contact of wood
work with wall by chemical emulsion
Chlorpyriphos / (kerosene based solution
Ratio of Chemical to Kerosene is 1:19) @
0.5 litres per hole by drilling 6 mm dia
holes at downward angle of 45 degree at
150 mm center to center and sealing the
same in 1:2 cement sand mortar. Chemical
consumed will be paid in item number 1a.
Kerosene will be paid in item number 1b.
2000
meter
Amount
Discount if any
Total amount
Total in words:
1. Undiluted chemical of 20% concentration will paid in item number 1a. This chemical will be
diluted in water or kerosene, as per the specification, and applied.
2. Kerosene will be paid as per item 1b.
3. Being post construction anti-termite treatment quantity variation may my take place. If the
quantity increase above the BOQ quantity it will be paid at the same rates.
4. Rates will be valid for a period of two years from date of submission of tender. IIMA reserves
right to give additional work at same rates in this period of two years on mutual agreement.
5. Contractor will have to submit a 10 years guarantee bond on Rs. 100 non judicial stamp paper
(as per Performa attached), for the treated areas and will attend all termite related problem in
that area for the said period.
6. Approved brands of chemicals: Navigator, Durmet, Pyriban, FMC, UPL, Bayer or TATA (to be
approved by the client before application – client’s decision will be final and binding).
7. Submit report of inspection every three months after the completion of work, till defect liability
period is over.
8. If termites re-appear, spraying will have to be done up to a period of 3 years from the date of
appearance of termite .
9. For doors and windows, both sides have to be treated, but measurement of one side will be
taken for payment.
10. Treatment on furniture and door-window will be done on case-to-case basis. Areas affected or
likely to be affected will be treated.
11. Contractor has to submit a daily progress report
12. Rates should be inclusive of all taxes including service tax , transportation, octroi, profit etc.
13. All works has to carried out as per the IS 6313-part three latest revision for existing buildings
(post construction termite treatment). No escalation will be provided.
14. No material advance will be paid
15. Minimum bill amount be Rs. 75,000.00 only
16. The chemical should be brought at the site in sealed containers. Minimum possible quantity of
chemical and kerosene should be stored as site.
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IIMA/CCSP/47/2015-16 dated: 16/11/2015 R-1 revised on 26/11/2015
Post Construction Anti-termite Treatment
Guarantee Bond
(On Rs. 100 non Judicial stamp paper)
I/We_______________________________________(contractor)
hereby Guarantee that work will remain unaffected and will not be any
in any way damaged by termite or any other germs of similar types, for
a period of 10 years after completion of work of anti termite, as per the
terms & conditions of the contract and the contractor hereby
indemnifies and agree to save the client from any loss and or damage
that might be caused on account of termite and or other similar type of
germs and hereby guarantees to make good any loss or damages
suffered by the client and further guarantees to redo the affected work
without claiming any extra cost.
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