Check-list of the required documents to
accompany your bid
Please send in the following documents in triplicate (original + two copies or three copies
where original is not required).
Regarding the presentation of the bid, it is recommended to:
• Follow the order of documents as listed in the checklist;
• Print the documents double-sided, where possible;
• Use only 2-hole folders (please do not bind or glue).
Order
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1
Document
Part I – Administrative information
A letter of introduction quoting the reference of the call for tender
(VT/2008/032), duly signed and dated by the legal representative of
the tenderers' organisation
Name of tenderer full address, telephone and fax numbers and e-mail
address
Legal entity form1, duly filled in and signed by the legal
representative of the applicant organisation
The full statutes, which must also demonstrate proof of eligibility
tenderers must indicate the State in which they have their
headquarters and must provide the evidence required under their
national law
Name and function of the Contractor's legal representative (i.e. the
person duly authorised to act legally on behalf of the Contractor in
relation to third parties)
VAT number or proof of exemption
Declaration on honour on compliance with Articles 93 and 94 of the
Financial Regulation, duly filled in, dated and signed by the legal
representative of the tenderers' organisation (point 11 "Exclusion
criteria and supporting documents")
Part II – Technical content of the bid
A general description of tenderer's main activities, experience and
main methodological tools used in relation to the work under the
contract;
A list of the principal services provided in the past 3 years in relation
to the described services for which they bid, specifying the dates,
recipients and the nature of services provided;
Details of the structure of the project team, specifying the coordinator and the number of persons dealing with administrative
management, organisation and assignment of tasks;
Form available from http://ec.europa.eu/budget/execution/legal_entities_en.htm
Check
Order
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2
Document
Curricula vitae of all the project team members responsible for
providing the service;
A declaration by the co-ordinator certifying the competence of the
team to carry out the project including linguistic capabilities;
A list of spoken/written knowledge of other languages than English,
French and German;
A statement on the average turnover of staff involved in similar
activities during the last three years;
In the case of tenders from consortia: clear identification of the coordinator of the work who will also be responsible for signing the
contract, and written confirmation from each member of the
consortium that they would be ready and willing to participate in the
execution of the contract, and describing their role;
Proof of entry in the professional or trade register, or a declaration or
certificate in accordance with the provisions of the Member State in
which the tenderer is established;
Completed Models according to Technical Annex I containing the
details on the approach, content and methodology.
Part III – financial part of the bid
Full details of the proposed price presented following the format of
Financial Annex II ;
A "Financial identification" form, duly completed, signed and
stamped by the bank2;
A bank declaration providing evidence of sound financial standing;
Statement on overall turnover;
Statement on turnover in respect of relevant policy domain covered
by the contract;
Accounts - Balance sheets and results for the past 2 accounting years;
Form available from http://ec.europa.eu/budget/execution/ftiers_en.htm
Check