Locker rental:
September – December (Fall)
January – April (Winter)
May – Aug (Summer)
Locker Rental Fees:
$15.00 Fall semester
$15.00 Winter semester
$20.00 Fall & Winter
$10.00 Summer semester
Lock Refund:
$5.00 refund when lock is returned.
Terms and Conditions:
Two weeks before the end of your Rental Term, an email will be sent to you to remind you that
you need to vacate your locker. If your locker has not been emptied at the end of your rental
term, your lock will be removed and the contents of your locker will be put into storage and
held for three weeks.
Content Removal:
Locker contents that are not removed by the end of the rental term will be subject to a $15.00
reclamation/storage charge. Payment must be made before contents will be released.
Contents will be held for three weeks before being discarded. The College of the Rockies
Campus Life locker program is not responsible for lost or stolen locker items. It is strongly
suggested that valuables are not stored in you locker.
Locker Access:
The College of the Rockies Campus Life staff reserves the right to access lockers at its sole
discretion if there is a suspected security risk or there is an environmental concern such as pest
control or odors. Security has the right to enter a locker at any time should they suspect it
contains items that put the college environment in danger. Any criminal activity will be
reported to police. The College is required to provide police with access in the event of a
criminal investigation.
Initial:_________
COTR CAMPUS LIFE Locker Terms of Use & Release of Liability
Release of Liability, Privacy and Responsibility Statements for the (COTR CAMPUS LIFE) Locker Rental
Program IN CONSIDERATION FOR BEING GRANTED THE RIGHT AND PRIVILEGE TO RENT A
LOCKER FROM COTR CAMPUS LIFE. THE UNDERSIGNED HEREBY ACKNOWLEDGES AND
AGREES AS FOLLOWS:
A. I assume responsibility for securing the locker by keeping it closed and locked when not in use; all
responsibilities in keeping the combination number secret; all responsibilities involving any damage
or vandalism to the locker or its lock, and stolen or lost items;
B. I agree that COTR CAMPUS LIFE is not liable for any of the aforementioned
responsibilities;
C. I agree that rental of a locker from COTR CAMPUS LIFE does not confer upon me any right or
entitlement to use or possess the locker and the lock in any manner other than as specifically provided for
in the COTR CAMPUS LIFE Locker Rental Policy;
D. I agree not to store anything that may emit odors, secrete liquids or otherwise be dangerous in
nature;
E. I agree that the lock and locker are non-transferable;
F. I agree that COTR CAMPUS LIFE is not liable or responsible for any lost or stolen items, damage to
the locker or lock or any other incident which may cause harm or damage to the locker, its contents, the
lock, or to me. I assume all liability for such issues;
G. COTR CAMPUS LIFE will protect all private information given in order to rent a locker, such as name,
phone number and e-mail address, but maintains the right to share that information with Campus Security
or any authorized law enforcement agency;
H. COTR CAMPUS LIFE maintains the right to issue warnings and/or enter any locker after complaints
from other COTR Students, faculty or employees or should the locker emit odors, secrete liquids, be
thought to contain dangerous items or if there is any other serious concern, as determined by
COTR CAMPUS LIFE.
I. COTR CAMPUS LIFE maintains the right to allow Campus Security or an authorized law enforcement
agency access to ANY LOCKER AT ANY TIME WITHOUT THE RENTER PRESENT, provided that they
have a documented incident report or a lawful warrant requires opening the locker. A COTR CAMPUS
LIFE representative MUST be present when Campus Security or an authorized law enforcement agency
opens the locker. Notification will be given to the Renter when COTR CAMPUS LIFE enters a locker
without the Renter present.
J. COTR CAMPUS LIFE maintains the right to remove and replace the lock as per the COTR CAMPUS
LIFE Locker Rental Policy;
K. I MUST REMOVE ALL CONTENTS AND RETURN THE LOCK BY ADVERTISED END OF TERM
DATE OF THE CURRENT TERM to the COTR CAMPUS LIFE Campus Life office.
Should I fail to do so, I will lose my deposit and be subject to a fifteen dollar ($15.00) pick-up fee for the
locker contents as per the COTR CAMPUS LIFE Locker Rental Policy.
L. THE LOCK DEPOSIT WILL ONLY BE RETURNED IF the lock is returned undamaged before the
advertised end of term date of the current term; the locker is undamaged; the locker contents have been
emptied; the person who signs this document returns the lock; no violations have been made. THERE
WILL BE ABSOLUTELY NO REFUNDS ON LOCKER RENTALS AT ANY TIME.
M. I certify I have read this document and the COTR CAMPUS LIFE Locker Rental Policy, and I fully
understand and agree to the content of each document. I also agree and am aware that this is a release
of liability and a contract, that I sign it of my own free will, and that the COTR CAMPUS LIFE Locker
Rental Policy forms part of the terms of this contract.
Initial:________
COTR CAMPUS LIFE Locker Policy
1. PURPOSE
COTR CAMPUS LIFE strives to provide members and non-members with a secure location to store
personal items on campus. This policy is meant to clearly define the chain of responsibility of the security,
maintenance and usage of the lockers available for rental.
2. TERMS OF REFERENCE
A. The term "Renter" shall include all persons who obtain access to an COTR CAMPUS LIFE locker and
the combination of the lock to which it is assigned; and have read, agreed and signed the Liability
Form; and have read and agreed to the COTR CAMPUS LIFE Locker Rental Policy.
B. The term "Rental Fee" shall refer to the non-refundable portion of the fee charged to anyone
wishing to rent a locker from COTR CAMPUS LIFE.
C. The term "Deposit" shall refer to the refundable portion of the fee charged to anyone wishing to
rent a locker from COTR CAMPUS LIFE.
3. PROCEDURES AND FEES
Any person wanting to rent a locker will be subject to the following procedures:
A. Rental Fee and Deposit – For locker rentals between the advertised start and end of the applicable
term, the Renter will be required to pay a twenty dollar ($20.00) rental fee which includes a five dollar
($5.00) refundable deposit.
B. Personal Information – A Renter must provide his or her name, phone number, e-mail address, and
student/faculty/employee number in order to obtain access to a locker.
C. Locker Assignment – the locker distributor / program will endeavor to get the Renter a locker in
his or her desired location, however, lockers will be assigned on a first-come-first-served basis.
4. RENTER’S RESPONSIBILITIES
The Renter shall be solely responsible for:
A. The security of the locker including, but not limited to, keeping the locker door closed and locked
when not in use; not sharing the combination number with anyone; the storage of non-dangerous
items; the storage of items that do not emit odors and/or secrete liquids;
B. Any damages to the locker or the lock, regardless if caused by the Renter or not;
C. Reporting any damage caused to the locker by third parties to COTR CAMPUS LIFE, Campus Security
and, if required, an authorized law enforcement agency;
D. Any items lost or stolen from the locker;
E. Ensuring that the only lock on the locker is that provided by COTR CAMPUS LIFE;
F. Returning the lock to the Campus Life office before the advertised end of term date in substantially the
same condition as when it was originally provided to the Renter, as determined by Campus Life.
G. Not posting any signage or other materials on the outside of lockers.
5. COTR CAMPUS LIFE'S RIGHTS AND RESPONSIBILITIES
A. COTR CAMPUS LIFE maintains the right to allow Campus Security or an authorized law enforcement
agency access to any locker, provided they have an appropriate documented incident report, including a
reason for requiring access to the locker. COTR CAMPUS LIFE will make its best effort to ensure that the
"Renter" is present when access to the locker is obtained. A COTR CAMPUS LIFE representative must
be present when a locker is accessed without the "Renter" present. COTR CAMPUS LIFE will make its
best effort to notify in advance that access to a locker is required. In the event that advance notification is
not possible COTR CAMPUS LIFE will notify the "Renter" when Campus Security or an authorized law
enforcement agency or COTR CAMPUS LIFE enters a locker without the Renter present.
Initial:________
B. COTR CAMPUS LIFE maintains the right to remove and replace any lock, after sufficient warning,
without the Renter's consent if the Renter has violated any of the points in this Policy or the COTR
CAMPUS LIFE Locker Liability Release Form.
C. COTR CAMPUS LIFE is not responsible for any theft, loss, damage or harm to the lock, the locker, the
locker contents, or the Renter caused by the locks, lockers, locker contents or other people.
D. COTR CAMPUS LIFE will investigate any complaints about odors, seeping liquids, damage,
dangerous goods, incorrect locks (SEE SECTION 8), brought to COTR CAMPUS LIFE's attention from
other Renters and other persons.
6. REFUNDS AND REFUNDABLE DEPOSITS
A. The "Deposit" will only be refunded if:
I. The lock is returned to the COTR CAMPUS LIFE Campus Life office by the advertised end of term date
of the current term;
II. The lock and locker are in substantially the same condition as when it was originally provided
to the "Renter", which includes removing all contents from the locker;
III. The "Renter" who originally signed the Liability, Responsibility and Privacy Form is the one to
return the lock to the COTR CAMPUS LIFE Campus Life office.
B. There will be no refunds on locker fees.
7. LOCKS
A. COTR CAMPUS LIFE is not liable for any faulty locks. In the event that a lock proves faulty, return it to
the COTR CAMPUS LIFE Campus Life office and a replacement will be issued.
B. The rental lockers MUST have the original attached lock, provided by COTR CAMPUS LIFE, on their
locker at all times. If the lock is removed or changed:
I. The lock will be removed and/or changed without the Renter's consent.
II. The Renter will lose rental privileges and their deposit. Please remember, there are absolutely
no refunds on lockers.
III. The Renter's locker contents will be held at the COTR CAMPUS LIFE Campus Life office for up to
twenty-one (21) days following the removal of the lock by COTR CAMPUS LIFE Campus Life, for which
they will be subject to a fifteen dollar ($15) pick-up fee.
8. CLEAN-OUT DATES
A. Lockers must be cleaned out on or before the advertised end of term date for the current term.
B. Locks should be returned to the COTR CAMPUS LIFE Campus Life office by the advertised end of
term date for the current term. If locks are left on lockers or removed and not returned to the COTR
CAMPUS LIFE Office, the deposit is forfeited and becomes property of COTR CAMPUS LIFE Campus
Life.
C. If lockers are not emptied of their contents, the deposit will no longer be available to the Renter for
refund.
9. REMOVED CONTENTS
A. If lockers are not emptied of their contents, the contents will be bagged and stored by COTR CAMPUS
LIFE Campus Life for up to twenty-one (21) days. There will be a fifteen dollar ($15) pick-up fee for the
Renter to retrieve their items.
10. CHANGES TO POLICY_
COTR CAMPUS LIFE retains the right and discretion to delete, add or change any of the provisions of
this policy from time to time as it sees fit and such deletions, additions or changes shall be binding upon
the "Renter" from the time the same are duly adopted by COTR CAMPUS LIFE Campus Life.
Name:_______________________________
Date:______________________
Signature:____________________________
Student Number:_____________