Position Description
Assistant Production Manager
Full-Time/Seasonal/Exempt position
About California Shakespeare Theater
Cal Shakes is an award-winning, nationally recognized regional theater, with offices in Berkeley, an
outdoor main stage performance venue in Orinda, and community programs throughout the Bay Area.
Cal Shakes expands access to and relevance of the arts by fostering a participatory culture among a
diversity of audiences, artists, and learners throughout the Bay Area.
Our Mission
"With Shakespeare's depth of humanity as our touchstone, we build character and community
through authentic, inclusive and joyful theater experiences.”
Position Summary
The Assistant Production Manager (APM) is a Full Time/Seasonal/Exempt position in the Production
department, reporting to the Production Manager (PM). The APM is charged primarily with the
administrative activities of production management in support of the Theater’s Main Stage season, and
assisting with special events including fundraisers, staged readings, workshops, or educational programs
which require production or logistical support. The APM is expected to assist in the coordination of most
aspects of company management for artists.
Qualifications
Candidates should enjoy working in a diverse, creative, collaborative and fast-paced environment.
Ideal candidates will:
 Share a respect for a diversity of backgrounds and voices
 Have a general knowledge pertaining to all aspects of technical theater – i.e. lighting, sound,
costumes, scenic
 Have proven experience in theater production and people management – two years’
administrative experience working in a professional theatrical office preferred
 Have strong written and verbal communication skills
 Have strong leadership, negotiation, and organizational skills
 Be willing and able to work collaboratively with others
 Have a valid driver’s license – with own car preferred
 Previous outdoor theater experience preferred
Duties and Responsibilities:
Fulfillment of these responsibilities is accomplished in the following ways:
Production Management
60% of work time
Management/ Personnel
 Assisting with the Facilitation of the process of design (from initial meetings through
technical/preview rehearsals/closing) by clearly communicating and maintaining budget and
deadlines, and by overseeing process, ensuring that all artistic personnel are in communication
with production staff.
 Provide production support for rehearsal, tech and performance periods as needed; remain on
site at the theater for load in, tech and preview weeks in rotation with other members of the
production staff.
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Assist in the hiring and supervision of all Production Department heads, (Scenery, Costumes,
Props, Paints, Electrics, Sound) including AEA Stage Management.
Assist the Production Manager in the contracting of designers and additional staff as and when
required.
Serving as a secondary liaison between the Theater and all artistic personnel (directors, actors,
designers, other specialists).
Scheduling
 Assist the Production Manager in maintenance of the master Season Production Schedule.
 Maintain and distribute individual production information forms.
 Coordination of work flow among production departments during load in and tech.
Financial
 Assist the Production Manager with production budgeting and expense tracking.
 Assist with cash flow projections.
 Assist the Production Manager on day-to-day administrative tasks as and when required such as
payroll, invoicing, check requests, human resources tasks within the department.
Company Management
30% of work time
Artist Housing
 Arrange for apartment rentals and negotiate leases.
 Furnish apartments as needed.
 Arrange for cleaning and maintain artist housing during occupancy changeovers.
 Oversee payment of artist housing utilities.
Travel
 Communicate with out-of-town artists and arrange all air and ground travel.
 Provide out-of-town artists with itineraries and information regarding the Theater and their
accommodation.
 Greet artists at the airport on arrival and arrange for their return transportation to the airport.
 Arrange rental cars for visiting guests.
Other
10% of work time
 Represent Cal Shakes at company functions, as assigned.
 Participate in company-wide projects such as the Diversity & Inclusion Initiative, our annual gala,
and others. Collaborate with other departments as necessary.
 Assist with the planning and implementation of production or logistical support for Cal Shakes
events.
Special Environmental Factors:
 Variable schedule, some evening and weekend hours.
 Must be able to work independently and offsite.
 When working onsite: open office environment, frequent interruptions, background noise.
 Extensive local travel.
 Theater is open-air with extended standing and walking on uneven surfaces.
This position will be open until filled.
Supervision: The Assistant Production Manager reports to the Production Manager.
This is a Full-Time/Seasonal/Exempt position with benefits.
Please submit cover letter and résumé to:
Jamila Cobham
Production Manager
California Shakespeare Theater
701 Heinz Avenue
Berkeley, CA 94710
Or email jcobham@calshakes.org (with “Assistant Production Manager Search” in the subject header)
California Shakespeare Theater has an inclusive work environment and actively embraces a diversity of
people, ideas, talents, and experiences. We highly encourage people of color, individuals with
disabilities, and other historically underrepresented groups in our community to apply.