SOW for STTA for Obtaining NoCs from EPA
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Chemonics International Inc.
USAID Firms Project
Develop IEE Reports and Obtain NoC from Punjab EPA for Dried Mango, Fresh
Mango and Fruit and Vegetable Pulping Units
Work Plan Level11360, Action 7154, SOW 2214
Scope of Work Summary:
The USAID Firms Project requires the services of a consultant to develop the Initial Environmental Examination
(IEE) Reports of one Dried Mango Unit, one Fresh Mango Infrastructure Agreement and one Fruit and Vegetable
Pulping Unit and obtain a No Objection Certificate (NoC) from the Punjab Environmental Protection Agency
(Punjab EPA) situated in Lahore, for the USAID Firm’s Project Dried Mango, Fresh Mango and Fruit & Vegetable
Pulping Sector.
1.
Position Title & Department:
IEE Consultant – Environmental Compliance
2.
General Summary:
2.1 Dried Mango:
The USAID Firms Project’s dried mango sector strategy that was completed in 2011, found that Pakistan has
significant potential and possesses the necessary resources to achieve success in the dried mango industry.
Labor is abundant, underutilized, and less expensive than major competitors in Thailand and the Philippines.
Furthermore, international market demand for dried mango products indicates that there is a huge potential
export market for Pakistani products. The project’s primary target market for dried mango products is the U.S.,
which imports more than USD 50 million of dried mango products from Thailand and Philippines. In years 4 and
5, the project will build upon its earlier efforts by supporting local processors to adopt standardized production
protocols in newly established mango drying facilities. The project will achieve this target through its interventions
in capacity building trainings and exposure trips to other dried mango producing countries. The project will
continue completing and operationalizing the four pilot dried mango facilities, one in Sindh and three in Punjab.
These facilities will be equipped with driers and other tools and laboratory equipment required for efficient
operations and quality production of dried mangoes
2.2 Fresh Mango:
Pakistani mango farmers have partnered with USAID to maximize their yield, improve product quality, and
implement better handling and packaging techniques to reach new high value export markets. Infrastructure
Upgradation Agreements (IUAs) were signed with 15 farmers, 6 in Sindh and 9 in Punjab, to build pack houses,
all of which have been completed and are operational. USAID, under this cost share agreement, has provided
mango processing lines, blast chillers and cold storage equipment, de-sapping equipment, plastic harvesting
crates, water filtration plants and generators. USAID has also provided assistance to farmers for achieving
GlobalGAP and Hazard Analysis and Critical Control Point (HACCP) certifications under a separate cost-share
agreement. To date, USAID has successfully completed GlobalGAP certification for 26 mango orchards. In
addition to this assistance, the project’s training program is designed to reach exporters, agriculture extension
workers and a greater mass of small farmers in rural Punjab and Sindh to improve orchard care and harvesting
techniques. The project has also assisted participation in international fruit exhibitions and conducted buyer-seller
meetings as part of its efforts to improve mango sales and create opportunities for employment.
2.3 Fruit and Vegetable Pulping:
USAID-funded Firms project is providing assistance to organizations operating in the fruits and vegetable pulping
sector to facilitate product and process improvement, skills up-gradation, certification (e.g. HACCP), local and
export market linkages and plant up-gradation/modification, with the ultimate objectives of enhancing quality, cost
competitiveness, export as well as local sales to high end markets. Firms has selected seven fruit and vegetable
pulping operators from five districts in Punjab province (Okara, Khanewal, Multan and Chiniot), plus Karachi
district in Sindh province to provide broad based assistance in business development and capacity building.
USAID Firms Project assistance includes provision of technical assistance and in-kind procurement in all of the
aforesaid areas. Operators receiving project assistance must contribute under a cost-share arrangement in
certain interventions such as plant improvement, certification and industry exposure visits. The project is assisting
seven pulping units, five of whom are receiving additional assistance through machinery upgrades. The facilities
are being converted from a single line to multiline facilities so that they can obtain HACCP certification. Pulping
facilities will increase their plant utilization and produce products which meet international market standards and
requirements by converting to multiline facilities and obtaining HACCP certification, thereby improving production
and creating export opportunities. Moreover, two pulp exporters pulp will also be included in the program to
receive export related assistance.
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3.
Objective of the Consultancy:
TA Objective:
Develop IEE reports for one Dried Mango Processor, one Fresh Mango Infrastructure Upgrade
Agreement and one Fruit & Vegetable Pulping Unit for submission to Punjab EPA and acquire
No Objection Certificates (NoCs)
USAID Environmental Compliance procedures require every proposed activity/project to be fully compliant with
host country environmental laws and regulations. As per Section 12 of Pakistan Environmental Protection Act
1997, ‘No proponent of a project shall commence construction or operation unless he has filed with the Federal
Agency an initial environmental examination.’ According to the provisions of Review of IEE/EIA Regulations
2000, Schedule 1 List of Projects requiring and IEE to be filed with the Federal Agency, the Fresh Mango activity
falls under the category Schedule I(A)(2) ‘Projects involving repacking, formulation or warehousing of agricultural
produce.’ Furthermore, the Dried Mango Processor falls under the category Schedule I(C)(2) ‘Food processing
industries including sugar mills, beverages, milk and dairy products, with total cost of less than one hundred
million rupees.’ Therefore, the objective of this consultancy is to develop IEE reports for all three facilities and
obtain No Objection Certificates from Punjab Environmental Protection Agency in assigned time. This will help
the project produce relevant information against project performance indicators.
4.
Principal Duties & Responsibilities:
The agreement covers Dried Mango Processor, Fresh Mango IUA and F&V Pulping Unit. For the survey part, the
consultant will be required to conduct pre- assessments of the three facilities and collect and analyze the data
regarding environmental and social compliances. The study will also require the consultant to meet and
coordinate with the relevant project personnel in the Lahore office of USAID Firms Project and relevant
government officials and stakeholders of the facilities/projects.
5.
Specific Tasks of the Consultant:
The successful individual/firm shall read, but not be limited to, the following materials related to fully understand
the work specified under this consultancy:
5.1 Dried Mango:
1. Meeting minutes of the dried mango stakeholder meetings
2. Firms Presentation on Dried Mango Sector
3. Firms Work plan on Dried Mango Sector
5.2 Fresh Mango IUA:
1. Meeting minutes of the Mango IUA stakeholder meetings
2. Firms Presentation on Fresh Mango Sector
3. Firms Work plan on Fresh Mango Sector
5.3 Fruit and Vegetable Pulping:
1. Meeting minutes of the F&V Pulping stakeholder meetings
2. Firms Presentation on F&V Pulping Sector
3. Firms Work plan on F&V Pulping Sector
After studying the material, the consultant will be required to perform the following tasks:
1.
2.
3.
4.
5.
6.
Visit sites and conduct surveys of the projects in Punjab; carry out assessments of environmental
situations and geographic locations of the sites
Monitor all quality standards that are of significant importance for developing the IEE reports and ensure
compliance as per the Pakistan Environmental Protection Act 1997 (PEPA 1997) and National
Environmental Quality Standards 2000 (NEQS 2000)
Take pictures of the specific sites and provide descriptions/captions for each picture and provide to
project staff on a CD-R
Collect all relevant documents from the stakeholders and provide technical support to ensure successful
completion of these documents for completing the reports and meeting all IEE requirements
Collect IEE review fees from USAID Firms Project for submission to Punjab EPA; after submission of
fees, the deposit slip shall be handed over to relevant project staff
Complete all necessary documents, such as, affidavits, lab tests and environmental mitigation and
monitoring plans for the three projects in order to finalize the respective IEE reports
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7.
8.
9.
10.
11.
12.
13.
14.
15.
6.
Complete EMMP and IEE of the projects and submit these to the relevant project staff for review and
finalization. The consultant may also be required to give presentation as required by the project staff
Once project staff reviews and approves the EMMP and IEE reports, the consultant will be required to
submit the reports to the Punjab EPA for further processing. The consultant will also be required to
submit 10 hard copies and 2 soft copies per IEE report to Punjab EPA (a total of 30 hard copies and 6
soft copies) and also share soft copies with USAID Firms Project staff
Liaise with the Punjab EPA and reply to any queries that may surface and put forth by the EPA
regarding the IEE in a timely manner
Fulfill any other requirements that are needed to successfully obtain environmental approval from
Punjab EPA
Obtain the NoCs within the assigned time and submit them to the USAID Firms project
Collect review fees from the USAID Firms Project for the submission of IEE reports of the remaining
three F&V pulping units, two Dried Mango and eight Fresh Mango IUAs; after submission of fees, the
deposit slip shall be handed over to the relevant project staff
Submit the IEE reports after review for the remaining units to Punjab EPA for further processing;
submit 10 hard copies and 2 soft copies per IEE report to Punjab EPA (a total of 130 hard copies and 26
soft copies) and also share soft copies with USAID Firms Project staff
Liaise with the Punjab EPA and reply to any queries that may surface and put forth by the EPA
regarding the remaining IEE reports in a timely manner and fulfill any other requirements necessary for
receiving an environmental approval from the Punjab EPA
Obtain the remaining NoCs within the assigned time and submit them to the USAID Firms project
Job Qualifications
One (1) consultant with the following skills and qualification will be required for 54 days to undertake this
assignment.
1.
2.
3.
4.
5.
6.
7.
Masters in Environmental Science/Environmental Management and any other relevant degree
Five years of professional work experience, particularly in developing IEEs, EMMP and EIA
Experience with Govt. department related to EPAs would be preferred
Excellent written and verbal communication skills
Ability to speak English, Urdu and preferably Saraiki languages
Understanding of food processing plants would be preferred
Duty Station and Working Hours:
The consultant will be based out of the Lahore office and will be required to travel to Khanewal, Chiniot and other
districts in Punjab, the costs of which will be paid for by the project.
This is a deliverable-based assignment and depending on the workload and pressing deadlines, the consultant
may be required to work for extended periods and/or over the weekends to complete all deliverables on schedule
8.
Reporting Line:
It is the duty of the consultant to report to the M&E team lead, Shahzad Tahir or his designated staff. He will work
closely with the F&V, Mango and Dried Mango Sector Team Leads and Environmental Compliance Specialist in
Lahore office.
9.
Duration of the Assignment:
This assignment is planned to take place as per a start date of on or around September 30, 2013 and end date of
on or around December 30, 2013 hereto for a total of 54 days level of effort (LoE), including travel days. This
assignment is based on a 6 working days per week.
10. Deliverables:
The following are the key deliverables and their associated deadlines.Time line for the LoE assigned for each
activity in the table below will be discussed and agreed with the M&E team lead and the consultant.
Activity / Deliverable
Interview and meet with the relevant project staff, review documents of dried
mango processor, and design/develop appropriate research methodology
such as questionnaires and checklists
LoE Required
1 day
st
01 day of LOE
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Complete the site visit and monitor air and water emissions; collect all
relevant documents from stakeholders for the development of IEE
Develop the EMMP and IEE report of the unit and submit the draft to USAID
Firms Project for review (format of IEE report is briefly outlined in Annex 1
for reference)
Submit 10 hard copies and 2 soft copies of IEE report to Punjab EPA along
with IEE review fees and answer any queries put forth by the EPA; share a
soft copy with USAID Firms Project
Respond to all queries of Punjab EPA, if any, and obtain the NoC and lastly,
submit to USAID Firms project
Interview and meet with the relevant project staff, review documents of fresh
mango IUA, and design/develop appropriate research methodology such as
questionnaires and checklists
Complete the site visit and monitor air and water emissions; collect all
relevant documents from stakeholders for the development of IEE
Develop the EMMP and IEE report of the unit and submit the draft to USAID
Firms Project for review (format of IEE report is briefly outlined in Annex 1
for reference)
Submit 10 hard copies and 2 soft copies of IEE report to Punjab EPA along
with IEE review fees and answer any queries put forth by the EPA; share a
soft copy with USAID Firms Project
Respond to all queries of Punjab EPA, if any, and obtain the NoC and lastly,
submit to USAID Firms project
Interview and meet with the relevant project staff, review documents of fruit
and vegetable pulping unit, and design/develop appropriate research
methodology such as questionnaires and checklists
Complete the site visit and monitor air and water emissions; collect all
relevant documents from stakeholders for the development of IEE
Develop the EMMP and IEE report of the unit and submit the draft to USAID
Firms Project for review (format of IEE report is briefly outlined in Annex 1
for reference)
Submit 10 hard copies and 2 soft copies of IEE report to Punjab EPA along
with IEE review fees and answer any queries put forth by the EPA; share a
soft copy with USAID Firms Project
Respond to all queries of Punjab EPA, if any, and obtain the NoC and lastly,
submit to USAID Firms project
Collect IEE review fees and IEE reports for the remaining three F&V units,
two dried mango processors and eight Fresh Mango IUAs; Review and
submit 10 hard copies and 2 soft copies per IEE report to Punjab EPA (a
total of 130 hard copies and 26 soft copies) along with IEE review fees and
answer any queries put forth by the EPA
Respond to all queries of Punjab EPA, if any, and obtain the NoCs for the
remaining units and lastly, submit to USAID Firms project
Total
1 day
02
nd
day of
LOE
th
2 days
04 day of LOE
2 days
06 day of LOE
1 day
07 day of LOE
1 day
08 day of LOE
1 day
09 day of LOE
2 days
11 day of LOE
2 days
13 day of LOE
1 day
14 day of LOE
1 day
15 day of LOE
1 day
16 day of LOE
2 days
18 day of LOE
2 days
20 day of LOE
1 day
21 day of LOE
26 days
47 day of LOE
7 days
54 day of LOE
th
th
th
th
th
th
th
th
th
th
th
st
th
th
54 LOE Days
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Annex 1: Brief Outline of the IEE Report
Title Page
Letter of Submission of IEE report and all supporting documents to the EPA
Response to Letter of Request from the EPA
Letter of Request addressed to EPA for Environmental Compliance Certificate for the project
Table of Contents
List of Acronyms
Executive Summary:
A self-contained paper of 2 pages that summarizes essential information on the subject being the purpose
and objectives of the assessment, project description, environmental description, the most important
findings, impacts and mitigation measures, monitoring plan, conclusion and recommendations.
Introduction:
Describe the project/program/theme being assessed
Summarize the assessment purpose and objective , along with the environmental laws
Describe the methodology employed to conduct the assessment and its limitations, if any.
Detail who was involved in conducting the study and what their roles were
Description of the Project
Location of project
Type of project
Objectives of project
Operations (labor, procurement, distribution, impacts of operation phase)
Project alternatives
Wastewater treatment
Process description
Government approvals required
Project cost
Description of the Environment
Physical environment
Climate
Flora and Fauna
Socio-economic environment
Economic Development (population, community, industries, infrastructure, power sources, etc)
Recreational resources (parks, tourist attractions, etc)
Historical treasures and cultural values
Environmental Impacts and Mitigation Measures
Environmental and socio-economic impacts
Emergency response
Mitigation measures
Environmental Mitigation and Monitoring Plan
Activities
Impacts of activities
Mitigation measures
Monitoring (responsible parties, frequency)
Risk Assessment, Emergency Response and Disaster Management Plan
Identified fire hazards
Fire protection measures
Management
Availability of water supply for fire fighting
Evacuation plan, equipment for fire control, etc.
Findings and Conclusions
Presentation of findings and conclusions will be based on the Assessment Objectives and Purpose
(above) as well as a format best suited to the actual findings
State findings based on the evidence derived from the information collected
Conclusions should be substantiated by the findings and be consistent with the data collected
Recommendations
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Formulate relevant, specific and realistic recommendations that are based on the evidence gathered,
conclusions made and lessons learned. Discuss their anticipated implications. Consult key stakeholders
when developing the recommendations.
List proposals for action to be taken (short and long-term) by the person(s), unit or organization (e.g Govt.
etc) responsible for follow-up in priority order.
Annexes
Schedule application from IEE/EIA Regulations 2000
Pakistan Environmental Protection Act (PEPA) 1997
IEE/EIA Regulations 2000
Ownership documents
National Environmental Quality Standards
Undertakings
Site map/Location map
Data collection instruments (e.g. copies of questionnaires, receipts, records etc)
References
Provide all reference in APA Style
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Annex 2: Background Reading Material
Dried Mango:
4. Meeting minutes of the dried mango stakeholder meetings
5. Firms Presentation on Dried Mango Sector
6. Firms Work plan on Dried Mango Sector
Fresh Mango IUA:
4. Meeting minutes of the Mango IUA stakeholder meetings
5. Firms Presentation on Fresh Mango Sector
6. Firms Work plan on Fresh Mango Sector
Fruit and Vegetable Pulping:
4. Meeting minutes of the F&V Pulping stakeholder meetings
5. Firms Presentation on F&V Pulping Sector
6. Firms Work plan on F&V Pulping Sector