SOW for STTA for Obtaining NoCs from EPA Page 1 of 7 Chemonics International Inc. USAID Firms Project Develop IEE Reports and Obtain NoC from Punjab EPA for Dried Mango, Fresh Mango and Fruit and Vegetable Pulping Units Work Plan Level11360, Action 7154, SOW 2214 Scope of Work Summary: The USAID Firms Project requires the services of a consultant to develop the Initial Environmental Examination (IEE) Reports of one Dried Mango Unit, one Fresh Mango Infrastructure Agreement and one Fruit and Vegetable Pulping Unit and obtain a No Objection Certificate (NoC) from the Punjab Environmental Protection Agency (Punjab EPA) situated in Lahore, for the USAID Firm’s Project Dried Mango, Fresh Mango and Fruit & Vegetable Pulping Sector. 1. Position Title & Department: IEE Consultant – Environmental Compliance 2. General Summary: 2.1 Dried Mango: The USAID Firms Project’s dried mango sector strategy that was completed in 2011, found that Pakistan has significant potential and possesses the necessary resources to achieve success in the dried mango industry. Labor is abundant, underutilized, and less expensive than major competitors in Thailand and the Philippines. Furthermore, international market demand for dried mango products indicates that there is a huge potential export market for Pakistani products. The project’s primary target market for dried mango products is the U.S., which imports more than USD 50 million of dried mango products from Thailand and Philippines. In years 4 and 5, the project will build upon its earlier efforts by supporting local processors to adopt standardized production protocols in newly established mango drying facilities. The project will achieve this target through its interventions in capacity building trainings and exposure trips to other dried mango producing countries. The project will continue completing and operationalizing the four pilot dried mango facilities, one in Sindh and three in Punjab. These facilities will be equipped with driers and other tools and laboratory equipment required for efficient operations and quality production of dried mangoes 2.2 Fresh Mango: Pakistani mango farmers have partnered with USAID to maximize their yield, improve product quality, and implement better handling and packaging techniques to reach new high value export markets. Infrastructure Upgradation Agreements (IUAs) were signed with 15 farmers, 6 in Sindh and 9 in Punjab, to build pack houses, all of which have been completed and are operational. USAID, under this cost share agreement, has provided mango processing lines, blast chillers and cold storage equipment, de-sapping equipment, plastic harvesting crates, water filtration plants and generators. USAID has also provided assistance to farmers for achieving GlobalGAP and Hazard Analysis and Critical Control Point (HACCP) certifications under a separate cost-share agreement. To date, USAID has successfully completed GlobalGAP certification for 26 mango orchards. In addition to this assistance, the project’s training program is designed to reach exporters, agriculture extension workers and a greater mass of small farmers in rural Punjab and Sindh to improve orchard care and harvesting techniques. The project has also assisted participation in international fruit exhibitions and conducted buyer-seller meetings as part of its efforts to improve mango sales and create opportunities for employment. 2.3 Fruit and Vegetable Pulping: USAID-funded Firms project is providing assistance to organizations operating in the fruits and vegetable pulping sector to facilitate product and process improvement, skills up-gradation, certification (e.g. HACCP), local and export market linkages and plant up-gradation/modification, with the ultimate objectives of enhancing quality, cost competitiveness, export as well as local sales to high end markets. Firms has selected seven fruit and vegetable pulping operators from five districts in Punjab province (Okara, Khanewal, Multan and Chiniot), plus Karachi district in Sindh province to provide broad based assistance in business development and capacity building. USAID Firms Project assistance includes provision of technical assistance and in-kind procurement in all of the aforesaid areas. Operators receiving project assistance must contribute under a cost-share arrangement in certain interventions such as plant improvement, certification and industry exposure visits. The project is assisting seven pulping units, five of whom are receiving additional assistance through machinery upgrades. The facilities are being converted from a single line to multiline facilities so that they can obtain HACCP certification. Pulping facilities will increase their plant utilization and produce products which meet international market standards and requirements by converting to multiline facilities and obtaining HACCP certification, thereby improving production and creating export opportunities. Moreover, two pulp exporters pulp will also be included in the program to receive export related assistance. SOW for STTA for Obtaining NoCs from EPA Page 2 of 7 3. Objective of the Consultancy: TA Objective: Develop IEE reports for one Dried Mango Processor, one Fresh Mango Infrastructure Upgrade Agreement and one Fruit & Vegetable Pulping Unit for submission to Punjab EPA and acquire No Objection Certificates (NoCs) USAID Environmental Compliance procedures require every proposed activity/project to be fully compliant with host country environmental laws and regulations. As per Section 12 of Pakistan Environmental Protection Act 1997, ‘No proponent of a project shall commence construction or operation unless he has filed with the Federal Agency an initial environmental examination.’ According to the provisions of Review of IEE/EIA Regulations 2000, Schedule 1 List of Projects requiring and IEE to be filed with the Federal Agency, the Fresh Mango activity falls under the category Schedule I(A)(2) ‘Projects involving repacking, formulation or warehousing of agricultural produce.’ Furthermore, the Dried Mango Processor falls under the category Schedule I(C)(2) ‘Food processing industries including sugar mills, beverages, milk and dairy products, with total cost of less than one hundred million rupees.’ Therefore, the objective of this consultancy is to develop IEE reports for all three facilities and obtain No Objection Certificates from Punjab Environmental Protection Agency in assigned time. This will help the project produce relevant information against project performance indicators. 4. Principal Duties & Responsibilities: The agreement covers Dried Mango Processor, Fresh Mango IUA and F&V Pulping Unit. For the survey part, the consultant will be required to conduct pre- assessments of the three facilities and collect and analyze the data regarding environmental and social compliances. The study will also require the consultant to meet and coordinate with the relevant project personnel in the Lahore office of USAID Firms Project and relevant government officials and stakeholders of the facilities/projects. 5. Specific Tasks of the Consultant: The successful individual/firm shall read, but not be limited to, the following materials related to fully understand the work specified under this consultancy: 5.1 Dried Mango: 1. Meeting minutes of the dried mango stakeholder meetings 2. Firms Presentation on Dried Mango Sector 3. Firms Work plan on Dried Mango Sector 5.2 Fresh Mango IUA: 1. Meeting minutes of the Mango IUA stakeholder meetings 2. Firms Presentation on Fresh Mango Sector 3. Firms Work plan on Fresh Mango Sector 5.3 Fruit and Vegetable Pulping: 1. Meeting minutes of the F&V Pulping stakeholder meetings 2. Firms Presentation on F&V Pulping Sector 3. Firms Work plan on F&V Pulping Sector After studying the material, the consultant will be required to perform the following tasks: 1. 2. 3. 4. 5. 6. Visit sites and conduct surveys of the projects in Punjab; carry out assessments of environmental situations and geographic locations of the sites Monitor all quality standards that are of significant importance for developing the IEE reports and ensure compliance as per the Pakistan Environmental Protection Act 1997 (PEPA 1997) and National Environmental Quality Standards 2000 (NEQS 2000) Take pictures of the specific sites and provide descriptions/captions for each picture and provide to project staff on a CD-R Collect all relevant documents from the stakeholders and provide technical support to ensure successful completion of these documents for completing the reports and meeting all IEE requirements Collect IEE review fees from USAID Firms Project for submission to Punjab EPA; after submission of fees, the deposit slip shall be handed over to relevant project staff Complete all necessary documents, such as, affidavits, lab tests and environmental mitigation and monitoring plans for the three projects in order to finalize the respective IEE reports SOW for STTA for Obtaining NoCs from EPA Page 3 of 7 7. 8. 9. 10. 11. 12. 13. 14. 15. 6. Complete EMMP and IEE of the projects and submit these to the relevant project staff for review and finalization. The consultant may also be required to give presentation as required by the project staff Once project staff reviews and approves the EMMP and IEE reports, the consultant will be required to submit the reports to the Punjab EPA for further processing. The consultant will also be required to submit 10 hard copies and 2 soft copies per IEE report to Punjab EPA (a total of 30 hard copies and 6 soft copies) and also share soft copies with USAID Firms Project staff Liaise with the Punjab EPA and reply to any queries that may surface and put forth by the EPA regarding the IEE in a timely manner Fulfill any other requirements that are needed to successfully obtain environmental approval from Punjab EPA Obtain the NoCs within the assigned time and submit them to the USAID Firms project Collect review fees from the USAID Firms Project for the submission of IEE reports of the remaining three F&V pulping units, two Dried Mango and eight Fresh Mango IUAs; after submission of fees, the deposit slip shall be handed over to the relevant project staff Submit the IEE reports after review for the remaining units to Punjab EPA for further processing; submit 10 hard copies and 2 soft copies per IEE report to Punjab EPA (a total of 130 hard copies and 26 soft copies) and also share soft copies with USAID Firms Project staff Liaise with the Punjab EPA and reply to any queries that may surface and put forth by the EPA regarding the remaining IEE reports in a timely manner and fulfill any other requirements necessary for receiving an environmental approval from the Punjab EPA Obtain the remaining NoCs within the assigned time and submit them to the USAID Firms project Job Qualifications One (1) consultant with the following skills and qualification will be required for 54 days to undertake this assignment. 1. 2. 3. 4. 5. 6. 7. Masters in Environmental Science/Environmental Management and any other relevant degree Five years of professional work experience, particularly in developing IEEs, EMMP and EIA Experience with Govt. department related to EPAs would be preferred Excellent written and verbal communication skills Ability to speak English, Urdu and preferably Saraiki languages Understanding of food processing plants would be preferred Duty Station and Working Hours: The consultant will be based out of the Lahore office and will be required to travel to Khanewal, Chiniot and other districts in Punjab, the costs of which will be paid for by the project. This is a deliverable-based assignment and depending on the workload and pressing deadlines, the consultant may be required to work for extended periods and/or over the weekends to complete all deliverables on schedule 8. Reporting Line: It is the duty of the consultant to report to the M&E team lead, Shahzad Tahir or his designated staff. He will work closely with the F&V, Mango and Dried Mango Sector Team Leads and Environmental Compliance Specialist in Lahore office. 9. Duration of the Assignment: This assignment is planned to take place as per a start date of on or around September 30, 2013 and end date of on or around December 30, 2013 hereto for a total of 54 days level of effort (LoE), including travel days. This assignment is based on a 6 working days per week. 10. Deliverables: The following are the key deliverables and their associated deadlines.Time line for the LoE assigned for each activity in the table below will be discussed and agreed with the M&E team lead and the consultant. Activity / Deliverable Interview and meet with the relevant project staff, review documents of dried mango processor, and design/develop appropriate research methodology such as questionnaires and checklists LoE Required 1 day st 01 day of LOE SOW for STTA for Obtaining NoCs from EPA Page 4 of 7 Complete the site visit and monitor air and water emissions; collect all relevant documents from stakeholders for the development of IEE Develop the EMMP and IEE report of the unit and submit the draft to USAID Firms Project for review (format of IEE report is briefly outlined in Annex 1 for reference) Submit 10 hard copies and 2 soft copies of IEE report to Punjab EPA along with IEE review fees and answer any queries put forth by the EPA; share a soft copy with USAID Firms Project Respond to all queries of Punjab EPA, if any, and obtain the NoC and lastly, submit to USAID Firms project Interview and meet with the relevant project staff, review documents of fresh mango IUA, and design/develop appropriate research methodology such as questionnaires and checklists Complete the site visit and monitor air and water emissions; collect all relevant documents from stakeholders for the development of IEE Develop the EMMP and IEE report of the unit and submit the draft to USAID Firms Project for review (format of IEE report is briefly outlined in Annex 1 for reference) Submit 10 hard copies and 2 soft copies of IEE report to Punjab EPA along with IEE review fees and answer any queries put forth by the EPA; share a soft copy with USAID Firms Project Respond to all queries of Punjab EPA, if any, and obtain the NoC and lastly, submit to USAID Firms project Interview and meet with the relevant project staff, review documents of fruit and vegetable pulping unit, and design/develop appropriate research methodology such as questionnaires and checklists Complete the site visit and monitor air and water emissions; collect all relevant documents from stakeholders for the development of IEE Develop the EMMP and IEE report of the unit and submit the draft to USAID Firms Project for review (format of IEE report is briefly outlined in Annex 1 for reference) Submit 10 hard copies and 2 soft copies of IEE report to Punjab EPA along with IEE review fees and answer any queries put forth by the EPA; share a soft copy with USAID Firms Project Respond to all queries of Punjab EPA, if any, and obtain the NoC and lastly, submit to USAID Firms project Collect IEE review fees and IEE reports for the remaining three F&V units, two dried mango processors and eight Fresh Mango IUAs; Review and submit 10 hard copies and 2 soft copies per IEE report to Punjab EPA (a total of 130 hard copies and 26 soft copies) along with IEE review fees and answer any queries put forth by the EPA Respond to all queries of Punjab EPA, if any, and obtain the NoCs for the remaining units and lastly, submit to USAID Firms project Total 1 day 02 nd day of LOE th 2 days 04 day of LOE 2 days 06 day of LOE 1 day 07 day of LOE 1 day 08 day of LOE 1 day 09 day of LOE 2 days 11 day of LOE 2 days 13 day of LOE 1 day 14 day of LOE 1 day 15 day of LOE 1 day 16 day of LOE 2 days 18 day of LOE 2 days 20 day of LOE 1 day 21 day of LOE 26 days 47 day of LOE 7 days 54 day of LOE th th th th th th th th th th th st th th 54 LOE Days SOW for STTA for Obtaining NoCs from EPA Page 5 of 7 Annex 1: Brief Outline of the IEE Report Title Page Letter of Submission of IEE report and all supporting documents to the EPA Response to Letter of Request from the EPA Letter of Request addressed to EPA for Environmental Compliance Certificate for the project Table of Contents List of Acronyms Executive Summary: A self-contained paper of 2 pages that summarizes essential information on the subject being the purpose and objectives of the assessment, project description, environmental description, the most important findings, impacts and mitigation measures, monitoring plan, conclusion and recommendations. Introduction: Describe the project/program/theme being assessed Summarize the assessment purpose and objective , along with the environmental laws Describe the methodology employed to conduct the assessment and its limitations, if any. Detail who was involved in conducting the study and what their roles were Description of the Project Location of project Type of project Objectives of project Operations (labor, procurement, distribution, impacts of operation phase) Project alternatives Wastewater treatment Process description Government approvals required Project cost Description of the Environment Physical environment Climate Flora and Fauna Socio-economic environment Economic Development (population, community, industries, infrastructure, power sources, etc) Recreational resources (parks, tourist attractions, etc) Historical treasures and cultural values Environmental Impacts and Mitigation Measures Environmental and socio-economic impacts Emergency response Mitigation measures Environmental Mitigation and Monitoring Plan Activities Impacts of activities Mitigation measures Monitoring (responsible parties, frequency) Risk Assessment, Emergency Response and Disaster Management Plan Identified fire hazards Fire protection measures Management Availability of water supply for fire fighting Evacuation plan, equipment for fire control, etc. Findings and Conclusions Presentation of findings and conclusions will be based on the Assessment Objectives and Purpose (above) as well as a format best suited to the actual findings State findings based on the evidence derived from the information collected Conclusions should be substantiated by the findings and be consistent with the data collected Recommendations SOW for STTA for Obtaining NoCs from EPA Page 6 of 7 Formulate relevant, specific and realistic recommendations that are based on the evidence gathered, conclusions made and lessons learned. Discuss their anticipated implications. Consult key stakeholders when developing the recommendations. List proposals for action to be taken (short and long-term) by the person(s), unit or organization (e.g Govt. etc) responsible for follow-up in priority order. Annexes Schedule application from IEE/EIA Regulations 2000 Pakistan Environmental Protection Act (PEPA) 1997 IEE/EIA Regulations 2000 Ownership documents National Environmental Quality Standards Undertakings Site map/Location map Data collection instruments (e.g. copies of questionnaires, receipts, records etc) References Provide all reference in APA Style SOW for STTA for Obtaining NoCs from EPA Page 7 of 7 Annex 2: Background Reading Material Dried Mango: 4. Meeting minutes of the dried mango stakeholder meetings 5. Firms Presentation on Dried Mango Sector 6. Firms Work plan on Dried Mango Sector Fresh Mango IUA: 4. Meeting minutes of the Mango IUA stakeholder meetings 5. Firms Presentation on Fresh Mango Sector 6. Firms Work plan on Fresh Mango Sector Fruit and Vegetable Pulping: 4. Meeting minutes of the F&V Pulping stakeholder meetings 5. Firms Presentation on F&V Pulping Sector 6. Firms Work plan on F&V Pulping Sector