PROCEDURE FOR ADDING HOSTEL DETAILS
1) Go to website http://sw.kar.nic.in
2) Then click HOSTEL MANAGEMENT INFORMATION SYSTEM
3) Then Click on Login
Note: If you are idle for long time while doing this steps , the session gets timed out for security
reasons, at that time you need to re log in .
4) Enter user Id and password , which is same as G.O.I scholarship user Id , password.
Note: If you are idle for long time while doing this steps , the session gets timed out for security
reasons, at that time you need to re log in .
5) Login To your Account :
 Click on Hostel

Next click on Blank hostel data form
Note: If you are idle for long time while doing this steps , the session gets timed out for security
reasons, at that time you need to re log in .

Print the form for filling up the data by going to the filed (Hostel) , print can be found at
the bottom of the page
Scroll down further to get print button.
NOTE :With this blank form you need to go to each and every hostel falling under your jurisdiction and
fill up the necessary details given in the form , for future use (Data entry which will be explained in
next points).
6) After collecting the information from each hostel , do the same steps till 4 , i.e
Go to website http://sw.kar.nic.in
Then click HOSTEL MANAGEMENT INFORMATION SYSTEM
Then Click on Login
Enter user Id and password , which is same as G.O.I scholarship user Id , password.
Click on Hostel
Now , Click on Edit hostel details
7) Fill up all the details and click on update
Note: If you are idle for long time while doing this steps , the session gets timed out for security
reasons, at that time you need to re log in .
8) If you have update properly your record will be updated as shown bellow
9) Once the Record is updated successfully you must always approve it , Unless you approve you
cannot proceed to further steps
Approve hostel page :
Note: If you are idle for long time while doing this steps , the session gets timed out for security
reasons, at that time you need to re log in .
10) Now you need to approve the hostel by ticking the check box , once you tick the check box the
corresponding rows text color to red
You can also approve all the hostel at once by checking the topmost check box
11)You can also edit some details , if needed by just clicking on the data you want to edit , inorder to
edit the check box must be ticked .
11) Once you are done with this you need update and approve by clicking on that button.
Note: If you are idle for long time while doing this steps , the session gets timed out for security
reasons, at that time you need to re log in .
12) Once approved now , you need add hostel data , click on add hostel data to do that .
You need to select the hostel for which you need add date , then fill up all the details asked in that page
. Once you are done click on submit
Photographs -Collect minimum of 6 Photographs of the hostel they are front view, back view,any one
room,toilet ,kithcen,dining hall.
Add ROOMS Record :
Click on Add Hostel Data, Select Hostel Name and Enter Values Step By Step…
Enter Number of Rooms: Then Click on (Rooms Calculation Link)
You will get New Window… Read Notification Carefully…
Note: If you are idle for long time while doing this steps , the session gets timed out for security
reasons, at that time you need to re log in .
Enter Rooms Length and Breadth Values, Then Finally Click on CheckBox it Will Shows SAVE Button and
click on Save Button it will save Your Records…and click on Close window to return your
AddHostelInformation Form.. Then Continue to add Remainig datas…
Example( for Adding More Number of Rooms)
UPLOAD IMAGES :
Click on “Images Upload” Link
You will get New Window… Read Notification Carefully…
Note: If you are idle for long time while doing this steps , the session gets timed out for security
reasons, at that time you need to re log in .
IMAGE SIZE LESS THAN 100KB
Lattitude and longitude -The Tswo can take the assitance from geoglogists or other department to get
co ordinates of the lattitude and longitude (don’t purchase )
Finally Click On SUBMIT Button Your Record Will be saved
Note: If you are idle for long time while doing this steps , the session gets timed out for security
reasons, at that time you need to re log in .