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INSTRUCTIONS TO BIDDERS
1. Site Visit
The bidder shall be held to have visited the sites examined the nature thereof, perused the
drawings and to have made himself thoroughly acquainted by his own independent
observation and enquiries with the nature, position, extent and practicality of the works,
means of access, storage area for material and all other matters which can in any way
influence his tender price, as no monetary or other claims made by the tenderer on the
grounds of want of knowledge/information of any or all of the aforesaid matters will be
entertained. The cost of visiting the site shall be at the bidders on expense.
The bidder before tendering must satisfy him with the quantities of required material,
accommodation as may be required and no claim subsequently on account of ignorance shall
be entertained.
The contractor shall be deemed to have inspected and examined the site to the
nature of ground sub-soil water table, general arrangement required for pumping out sub-soil
water, information to risk, contingencies and other circumstances which might influence or
effect his price.
The contractor shall provide everything for completion of the work successfully like
labour, material, equipment and other accessories required for completion of the work as per
drawings, specifications and as directed by Engineer-in-Charge.
The Earnest Money shall be deposited along with the application for issue of tender
documents in the shape of Bank Draft/Call Deposit Receipt drawn on scheduled Bank in
favour of "Delhi Jal Board". Registration certificate and tax clearance certificate issued by the
Department of Sales Tax and Work Contract, Govt. of NCT of Delhi along with other
supporting documents such as eligibility to tender etc. shall be attached with the application.
Applicants not having valid registration certificate and or valid clearance certificate
from the contract Cell shall submit an affidavit in original duly notarized stating that their
annual turn over for the works in Delhi is less than 5 lacs and agency is exclusively engaged
in execution of Govt. works and opt for tax deduction at source at flat rate of @ 4% as
composition amount.
In case of single cover tender system initial and preliminary examination of eligibility
criteria, technical and financial capability, documents supporting execution of similar works,
as defined in the tender documents shall be examined by the tender issuing Executive
Engineers.
In case of two covers system the examination of eligibility criteria shall be done first
and the price bids of only those bidders shall be opened who are considered qualified.
Tenderers who have not submitted the supporting documents shall be disqualified and the
DJB shall proceed with the bids considered responsive.
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2. Pre-bid meeting (if applicable as per press notification)
The tenderer or his authorized representative shall attend the pre-bid meeting on ----- in the office of------------------. The bidders are requested, as far as possible, to submit
their question in writing, to reach the Executive Engineer not later than one week before the
meeting. It may not be practicable at the meeting to answer questions received late. However
minutes of the meeting, including the text of the questions raised and the responses given,
together with any responses prepared after the meeting, will be sent to all purchasers of the
bidding documents. Any modification of the bidding documents that may become necessary
as a result of the pre-bid meeting shall be made by the Board exclusively through the issue of
an Addendum and not through the minutes of the pre-bid meeting. Non attendance at the
pre-bid meeting will not be a reason for disqualification of the tenderer.
3. Rates
In case of percentage rate tenders only percentage above or below on the bill of
quantity shall be considered. Percentage quoted by the tenderer shall be accurately filled in
figures and words so that there is no discrepancy.
In the case of item rate tenders only the rates quoted against each item shall be
considered. The contractor quoting percentage above or below shall be rejected. The rates
quoted in item rate tenders shall be accurately filled in words and figures. In case any tender
where unit rate of any item/items appears unrealistic such tender will be considered as
unbalanced and in case the tenderer is unable to provide satisfactory explanation such
tender shall be liable to rejection. The department also reserves its rights to adjust the item
rates quoted by the bidders keeping in view the workability of the same among the various
items of the works and keeping the aggregated cost of the work offered by the bidders as the
same. It is mandatory for the bidders quote for all the items included in the schedule of
quantities.
In case two bill of quantities each with different class of material is provided with the tender
documents, the bidder shall have option to offer the rate either for both the bill of quantity
separately or for any of the bill of quantity. However, it may please be noted that the lowest
total cost of the work, worked out on either of the bill of quantity shall be taken into
consideration for evaluating the lowest offer. The bidder shall be requiring to execute the
work on the bill of quantity with plus/minus quoted enhancement.
4. Submission and signing of tender
The tender submitted by the tenderer should be faultless. The rates quoted shall be
indicated in figures as well as in words. These should be free from errors and over writing.
In case of cutting the same shall be attested / signed by the bidder clearly.
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The tenderers are advised to go through the tender documents in full detail and
understand all the provisions and stipulations, obtain his own information on all the matters
which may in any way affect his tender cost/rate before submitting of tenders as no claim for
extra for any alleged ignorance in respect thereof shall be entertained at any stage and the
rates quoted shall not be subjected to any revision.
Any discrepancy detected/noticed by the tenderer shall be intimated to the officers
issuing tender documents. Any exemption or adjustment by the tenderer without verification
shall be at his own risk and cost. The contractor shall be responsible for the successful
completion and satisfactory performance of the work.
All pages of tender documents shall be signed and stamped by the bidder or the
authorized person (power of attorney authorizing the signatory to sign the tender shall be
submitted with the tender documents).
All tenders, in which any of the prescribed conditions, is not fulfilled or any condition
including that of conditional and/or unconditional rebate or any addition/alteration is proposed
or modification is made in the time allowed for carrying out the works, is put forth by the
tenderer, shall be summarily rejected. The rates of conditional tenders or the tenders having
modification in the tender documents shall neither be read out nor shall be entered in the
tender opening register.
No single tender shall include more than one work but the tenderer who wishes to
tender for two or more works shall submit separate tender for each work.
The tender shall be submitted as per information given in press notification.
5. Cost of tendering
The tenderer shall bear all costs associated with the preparation and submission of this
tender and the DJB will in no case will be responsible or liable for these costs. .
6. Rejection of tenders
The DJB is not bound to accept the lowest or any other tender, and reserves the right
to reject any or all the tenders without assigning any reason.
7. Division of work
Engineer-in-Charge reserves the right to divide or reduce the work and the tenderer
will be bound to execute the portion of work, allotted to him. The contractor shall carry the
work on part site as made available and no claim on this account shall be entertained. The
time period for completion will also be amended on prorata basis keeping in view the nature
of work allotted, if the scope of work is reduced or divided.
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8. Forfeiting of Earnest Money
In the case if the tenderer withdraws his/their tender within the validity period/ or fails
to start the work after award or make any modification in terms and conditions of the tender,
which are not acceptable to the department, the department shall without prejudice to any
other right or remedy, be at liberty to forfeit 100% of Earnest money absolutely. The
department may also proceed with disciplinary action against the tenderer, as deemed fit. If
the above act is repeated by the tenderer subsequently in the second time, he/they shall be
debarred from tendering in Delhi Jal Board for a period of 3 years and further action to black
list may also be taken by the department.
9. Contract agreement
After the acceptance of the tender, the tenderer will have to sign the necessary
contract agreement within 15 days of the above intimation. In case of delay, the Engineer-inCharge reserves the right to cancel the award of work and forfeit the Earnest Money without
any legal notice.