Job Description
Job Title:
Supervisor of Procurement
Grade:
M
Department:
Procurement
FLSA:
Exempt
The incumbent in this job is expected to assist the College in achieving its vision and mission. Customer focus,
college service, and a willingness to assist as needed are expectations for all employees.
General Function:
Manage Procurement staff by planning, prioritizing, assigning and reviewing the work of the Procurement
staff. Responsible for interpreting, administering and explaining federal and state laws, regulations and
guidelines governing procurement. Writing specifications for the creation of public solicitations for goods
and services needed by the College. Interaction with department personnel to process purchase orders
through the state’s electronic procurement (E-Procurement). Review College’s contracts to ensure
compliance with terms and conditions of the state of North Carolina. Directly negotiates acceptable contract
terms and conditions for the College.
Characteristics Duties and Responsibilities:
1. Oversees Procurement staff consisting of Buyers, Senior Buyers and part time Buyers. Plans,
prioritizes, assigns, and reviews the work and training of the Procurement staff.
2. Coordinates staffing, interviewing, hiring, performance reviews with the Director of Accounts
Payable/Procurement.
3. Assists with the implementation of goals and objectives and methods for management of purchasing
activities with the Director of Accounts Payable/Procurement.
4. Interprets, administers and explains federal and state laws, regulations and guidelines governing
procurement activities.
5. Writes specifications for the creation of public solicitations for goods and services.
6. Executes the bidding process according to state laws, regulations and guidelines, including complex
high dollar bids.
7. Evaluates bidders and serves as a liaison between college personnel and bidders.
8. Reviews contracts to ensure compliance with the terms and conditions of the state of North Carolina.
9. Negotiates with the vendor’s legal counsel to resolve contract issues and legalities.
10. Maintains bid information and processes procurement transactions through E-Procurement and
Colleague.
11. Documents and reports system issues within the E-Procurement and Colleague systems.
12. Analyzes departmental budgets and provides guidance on appropriate budget transfers.
13. Confers with college departments to solve complex problems pertaining to procurement, accounting,
budgeting, and general ledger systems.
14. Produces and analyzes reports from the College’s financial system and from the E-Procurement system.
Provides information and guidance based on the analysis of the data in the reports.
15. Conducts training for new hires and existing staff on utilizing the E-Procurement system.
16. Maintains contract records and files.
17. May serve as Fuel Card and P-Card Program Administrator. Issues and cancels cards to staff approved
to receive cards. Trains staff on proper used of the cards and on using their respective web based
systems. Administers disciplinary action to staff for misuse of the cards. Audit monthly reports, solicit
The intent of this job description is to provide a representative summary of the essential functions that will be required of positions given this title and should
not be construed as a declaration of specific duties and responsibilities of any particular position. Employees will be assigned specific job-related duties through
their hiring departments. Specific job-related duties assigned by hiring departments shall be consistent with the representative essential functions listed above
and shall not be construed as expanding a particular position’s role, scope, FLSA status, or grade. April 2015
Job Description
Job Title:
Supervisor of Procurement
Grade:
M
Department:
Procurement
FLSA:
Exempt
The incumbent in this job is expected to assist the College in achieving its vision and mission. Customer focus,
college service, and a willingness to assist as needed are expectations for all employees.
justification, resolves issues with the cardholder or bank. Coordinates filing and record retention
associated with the cards. Updates each card’s manual semi- annually.
18. Assists internal auditing, state auditing, state compliance and state inspection officials as necessary.
19. May serve as a member of the College’s Technology Team.
20. Other duties as assigned.
Reporting Relationships:
Direction Received:
Direction Given:
Reports to the Director of Procurement
Direct supervision and evaluation of work as a first-line supervisor over
the Procurement staff
Minimum Requirements:
Bachelor’s Degree from a regionally accredited institution in Accounting, Business Administration, Finance
or related field and 2 years of purchasing or contract management experience including contract
negotiations. Or an Associate Degree from a regionally accredited institution in Accounting, Business
Administration, Finance or related field and 4 years of experience in purchasing or contract management
including contract negotiations
Preferred Requirements:
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CPM, CPSM, CPPB, or CPPO certification
Experience with E-Procurement and Ellucian
Knowledge, Skills, Abilities, and Worker Characteristics:
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Knowledge of College rules, regulations and procedures
Familiarity with the College chart of accounts
Knowledge of federal and state procurement laws, regulations and guidelines
Knowledge of Uniform commercial Code (UCC) and contract law
Ability to analyze and negotiate contracts
Ability to establish and maintain effective working relationships with staff, administrators and vendors
Knowledge of budgetary policies, procedures and accounting principles
Knowledge of market conditions, sources of supply and available commodities
The intent of this job description is to provide a representative summary of the essential functions that will be required of positions given this title and should
not be construed as a declaration of specific duties and responsibilities of any particular position. Employees will be assigned specific job-related duties through
their hiring departments. Specific job-related duties assigned by hiring departments shall be consistent with the representative essential functions listed above
and shall not be construed as expanding a particular position’s role, scope, FLSA status, or grade. April 2015
Job Description
Job Title:
Supervisor of Procurement
Grade:
M
Department:
Procurement
FLSA:
Exempt
The incumbent in this job is expected to assist the College in achieving its vision and mission. Customer focus,
college service, and a willingness to assist as needed are expectations for all employees.
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Ability to make sound judgments and provide sound guidance
Ability to multi-task
Strong computer skills
Strong Organizational skills
Strong written and oral communication skills
Strong customer service skills
Working Conditions:
Typical Office Environment
The intent of this job description is to provide a representative summary of the essential functions that will be required of positions given this title and should
not be construed as a declaration of specific duties and responsibilities of any particular position. Employees will be assigned specific job-related duties through
their hiring departments. Specific job-related duties assigned by hiring departments shall be consistent with the representative essential functions listed above
and shall not be construed as expanding a particular position’s role, scope, FLSA status, or grade. April 2015