Howto
Applyto
College
In7(fairlysimple)steps!
Granville High School
Counselors
A-F
G-M
N-Z
Mr. Cody Masters
cmasters@granvilleschools.org
Mrs. Amber Gilsdorf
agilsdorf@granvilleschools.org
Ms. Brandi Cooper
bcooper@granvilleschools.org
What makes up a college application? Student Online Application
Test Scores
• Your demographic information
• Your activities & involvements • Your essay (if applicable)
• Application fee (if applicable)
• Must be sent officially by the student from the SAT/ACT websites to the colleges Official Transcript
• Student must complete an Application Tracking Form (BLUE Form)
• Counselor will send it to the college/university
GHS School Profile
• Details the academic rigor of GHS and helps colleges to understand our school
•Counselor will send it to the college/university
Counselor Letter of • Student must request at least TEN WORKING DAYS prior to the date to be sent
Recommendation • Not every school requires one, if they do the application will specify
(if applicable)
Secondary School Report • AKA ‐ The Counselor Form, Counselor Report Form, or School Report
(if applicable)
Teacher Letter of • Student must request at least TEN WORKING DAYS prior to the date to be sent
Recommendation •Not every school requires one, if they do the application will specify
(if applicable)
1 Step#1
Havealloftheappropriate
accountssetup!
*TheGHSCounselingOfficesendstranscriptsonline.Ifyoudonotfollowthese
steps,wecannotsendyourtranscript!*
1.
Have a valid, working Naviance student account with a valid email address.
You need to be able to access the Naviance website with your username/email
and password.
- If you need help with this contact your School Counselor in the Counseling Office.
The best way is for you to stop in and see us personally.
2.
If you are applying to a Common Application School, follow these steps to
create a Common App account.
You may have already done this with the counselors in August at the College
Application Workshop.
o If you don’t know if your school is a common application school, go
to Step #2 to find out!
-
3.
Go to www.commonapp.org
On the main page, find the “Apply Now” tab and click it (green box).
Click on “Create an Account.”
o Remember to write down your username and password!!!!
 Use your own personal email (not your school email)
Complete the FERPA Waiver in Common App if you are applying to a
Common App school.
You will find this link under the “Recommenders and FERPA” tab in your
common application.
o You have to add colleges to “My Colleges” tab to enable the FERPA Waiver link
2 Step#2
1.
Fillouttheonlineapplication(s)!
Determine whether or not your college(s) accept the Common Application or
require their own application. You may have a mixture of some schools who
accept Common Application and others that require their own application.
-
To see if your schools accept the Common Application, go to
http://www.commonapp.org/search-colleges
o You can search by college state, college-type and additional criteria.
If you have schools that accept the Common Application…
2.
Create a Common Application account and/or begin filling out your
Common Application. You may have already done this with the counselors in
August at the College Application Workshop.
-
Go to www.commonapp.org
o On the main page, find “Apply Now” and click it (top right-hand side).
o Follow the steps to create your account.
 Remember or write down your username and password!!!!
 Use your Username & Password Log included in your blue
folder.
If you have schools that require their own application...
3.
Locate the application on each college/university's admissions website.
You may have to click around before locating it.
-
Look for key words such as:
o Future Students
o Prospective Students
o Apply Here
-
You will likely need to create an account for each school to apply online.
o Be sure to write down your usernames and passwords!
 Use your own personal email (not your school email)
3 Step#3
AddallofyourcollegestoNaviance!
* It is very important that you list ALL of the colleges to which you plan to apply
in Naviance. If you do not, we cannot send a transcript! *
1.
Log-in to your Naviance account.
-
From your Naviance home screen, click on the "Colleges" tab.
-
Click on "Colleges I'm applying to".
***You will now see “Common App Account Matching” on your screen. If you are
applying via Common App, you need to put in the email address for your Common App
account and date of birth. The Common App email address has to match perfectly to your
Common App account to connect with Naviance!!! You have to complete this portion
before any of your application materials can be sent!!!
-
Click on "add to this list" to add your schools. 4 Step#4
RequestTeacher&Counselor
LettersofRecommendation!
(ifrequiredbyyourcolleges)
1.
Determine whether or not your colleges require a teacher and/or counselor
letter of recommendation. Most schools require two teacher letters of recommendation
from core subject teachers (English, Math, Science, Social Studies, and Global Language) and
one counselor letter.
If your school requires teacher letter(s) of recommendation…
2.
Requesting Teacher Letter(s) of Recommendation:
-
-
-
Request at least TEN WORKING DAYS in advance (you are likely not the only
student requesting a letter).
Obtain a Teacher Request for Letter of Recommendation Form in the Counseling
Office.
o You will need to fill out one form for EVERY teacher from whom you are
requesting a letter.
o Fill out the form completely.
Talk with your teacher face-to-face.
o Explain why you are requesting a letter from them specifically!
o Be sure to provide them with a deadline.
o Provide them with your completed request form.
o Ask if they need anything else from you.
If any of your schools have
a (the postage stamp icon) submission type in
Naviance, provide your teacher with an addressed and stamped envelope to mail their
letter.
If your school requires a counselor letter of recommendation…
3.
Requesting a Counselor Letter of Recommendation:
-
-
Request at least TEN WORKING DAYS in advance (you are likely not the only
student requesting a letter).
Complete the Counselor Request for Letter of Recommendation form
Schedule a time to meet with your counselor during a Study Hall period or before/after
school.
o We like to spend time getting to know you so that we can write the best letter
possible.
The more advance notice you give us, the better!
You can do this LONG before you have submitted any applications!
REMEMBER!!!
It is a privilege to have someone write a letter on your behalf! Be sure to thank him/her for doing so!
5 1.
Step#5
SendACTand/orSATscores
Official ACT & SAT scores must be sent directly from the testing agency to
each school requiring test scores.
o GHS does NOT send scores from the Counseling Office.
2.
To ensure that your scores were sent to ALL appropriate schools, login to your
ACT & SAT accounts to verify status.
o Go to www.actstudent.org and login to send your ACT scores.
o Go to www.collegeboard.org and login to send your SAT & SAT Subject Test scores.
3.
Please note that you will need to allow for at least 3 weeks for your scores to be
sent.
o Rush deliveries are available through both ACT & SAT for an additional charge.
6 Step#6
RequestingaTranscript!
* BLUE Forms are due at least TEN WORKING DAYS prior to when you want your
counselor to send materials! *
Fill out an Application Tracking Form (BLUE Form) for every school to which
1. you
plan to apply.
o One form per school.
o Additional BLUE Forms are available in the Counseling Office, online, and on
Naviance.
o Be sure to answer EVERY question on the BLUE Form.
o You MUST sign the bottom of the form as consent for your counselor to send your
transcript to each college.
2.
Submit each BLUE Form to your School Counselor at least TEN WORKING
DAYS prior to when you want your materials sent.
o See your "Counseling Office Deadlines for BLUE Forms" handout (the pink sheet).
o If your school shows a
(postage stamp icon) under "Submissions" than the
school does NOT accept online submission of transcripts. Your transcript and other
supporting documents will be mailed by the Counseling Office.
7 Step#7
1.
2.
Follow‐Up!
Let your School Counselor know the outcome of your admission!
o If you find out that you are waitlisted or have been deferred, please see your School
Counselor to determine the best course of action!
Q:
How do I know if my transcript and other materials were sent out?
o Allow TWO WEEKS (or 10 working days) after your BLUE Form is turned in to the
Counseling Office, then go to the 'Colleges' tab in your Naviance account.
o Click on the 'Colleges I'm applying to' link.
o Locate the column titled, “Office Status” to determine if your materials are still
“Pending” or if the “Initial Materials Submitted”.
 If you see anything that doesn't look correct, or your materials are not "sent"
please contact your school counselor.
3.
Q:
How do I confirm that my materials were received by my colleges?
o Once you confirm that your transcript and school forms have left our office, please
check with the college itself to make sure that they have indicated receipt of your
information.
o You can do this by logging into your online application and check status.
o You can contact the individual college/university’s admissions office.
4.
Q:
How does the school I choose to attend receive transcripts from
OSU-N, COTC, Denison or any other college (if applicable)?
o Contact the registrar’s office at OSU-N, COTC, Denison or other college/university
to request that your official transcript be mailed to the school you plan to attend.
You may be able to request your transcript online as well.
o There is usually paperwork and a fee for transcripts to be sent.
8 High School Information:
Entry Date: 08/2013 (if you came in as a freshman. If you moved into the district later –
enter the month and year of your move in).
Graduation Date: 05/28/2017
School Type: Public
School Address:
248 New Burg St. Granville, Ohio 43023
CEEB/ACT Code: 362385
Counselor’s Name, Job Title, Email, Telephone, & Fax:
Mr. Cody Masters
School Counselor
cmasters@granvilleschools.org
p: (740) 587-8160
f: (740) 587-8195
Mrs. Amber Gilsdorf
School Counselor
agilsdorf@granvilleschools.org
p: (740) 587-8160
f: (740) 587-8195
Ms. Brandi Cooper
School Counselor
bcooper@granvilleschools.org
p: (740) 587-8160
f: (740) 587-8195
Academics:
Class Rank Reporting: Decile
Your Decile Rank: If you are asked to submit this information, check the Decile chart on
your table.
Rank Weighting: Weighted
Class Size: 209
Cumulative GPA: In your Naviance Family Connection account, click on the “About Me”
tab, scroll down, and click on “Profile.”
- Signal your counselor if you have questions about your GPA or it does not look right.
GPA Scale: 4.00
GPA Weighting: Weighted
Other Info:
-
You will be applying as an Undergraduate.
-
Unless otherwise discussed with your counselor, you are applying for the Fall
2017 term.
Education Section:
- For this question: “Indicate the number of community programs or organizations
that have provided you with free assistance in your application process.”
o The answer is 0
-
If you have taken a college/university course beginning with 9th grade (this
excludes AP courses)…
o Be sure to answer all questions about the class.
o DO NOT mark “transcript available.” You will send college transcripts to the
college which you ultimately decide to attend.
 If you did not earn a degree, the field is not required so you can
leave it blank.
-
Honors:,
o What Honors should be included?
Some honors and awards to identify are:
 √ National Merit Commended or Semifinalist
√ AP Scholar
√ Selected participant, talent search such as John's Hopkins CTY,
Stanford's EPGY, Boys State, or Girls State
√ Selected Member of an honor society (Sociedad Honoraria
Hispanica, French or Latin Honors Society)
√ Cum Laude
√ National Honor Society
√ MVP or awardee, Mock Trial, debate or speech competition
√ Selected participant in a special summer academic program
√ Award winner in a local, state, regional, or national arts or music
competition or fair
√ Award winner, school departmental academic award (if several
departments or years, identify as one honor but list all departments
and years)
√ Award winner in a local, state, regional, or national science or
math or other academic competition, fair, Olympiad
√ Academic Honor Roll
Testing Section:
- For this question: “In addition to sending official score reports as required by
colleges, do you wish to self-report scores or future test dates for any of the
following standardized tests: ACT, SAT/SAT Subject, AP, IB, TOEFL, PTE
Academic, and IELTS?.”
o It never hurts to self-report the scores in which you feel confident.
-
-
o If you are unhappy with your current scores and plan to test again this fall
for ACT, SAT/SAT Subject Tests, you do not need to self-report.
o If you scored below a 3 on an AP exam, we encourage you not to report.
To see which schools require tests and what kinds of tests they require, you can
use the Requirements Grid, found here:
o http://www.commonapp.org/how-apply#component-wrapper-12
 Click on Requirements Grid and search for your
college/university
You can also find this information on the My Colleges page. Click on the name
of a school and scroll down until you see "Test Policy." Click the link to be taken
to the school's testing policy page.
Activities Section:
- List your activities from the MOST important/defining of you to the least.
- There are 36 weeks in the school year and 52 weeks in a full calendar year.
Writing Section:
- Type your essay into a Word or Pages document first to check for spelling, etc.
- For the discipline section: If any of this applies to you, please work with your
counselor to answer these sections!
- For this question: “Please provide an answer below if you wish to provide details
of circumstances or qualifications not reflected in the application.” (ex: explain
low grades for math and how you overcame it, parent lost a job and family income
has changed, grades dropped sophomore year because you had an extended
illness, studied abroad one school year and the impact that had on you, etc.)
o Seek support from your counselor if you feel this section applies to you.
Do not forget about the “My Colleges” page where you may encounter supplemental
questions!
11 Roles&Responsibilities
Inotherwords,whodoeswhat?
‐ Ensure that all appropriate accounts are set up
‐ Submit the the online application & any fees
‐ Keep Naviance updated
‐ Request letters of recommendation (if applicable)
‐ Send official ACT/SAT scores to each college
‐ Submit BLUE Forms to your counselor ‐ Keep your counselor updated!
‐ Request official transcript from Kenyon, OSU‐N, COTC, or Denison (if applicable) to be sent to attending college.
‐ Send Official Transcript either by mail or online
‐ (if applicable) Upload letter of recommendation in Naviance or mail letter
‐ (if applicable) Send Secondary School report by mail or online
‐ (if applicable) Submit letter of recommendation either by mail or online
‐ Answer your questions!!!
‐ (if applicable) Upload teacher evaluation forms in Naviance or mail them
12