EXHIBITOR MANUAL
EXHIBITS LOCATED THROUGHOUT THE CONFERENCE CENTER AT THE MARRIOTT, YPSILANTI
Guidelines for Display:

The display area is a 10’x10’ area with 1 skirted 6 ft. table and 2 chairs.

If your display requires more space than the provided display area, you may purchase a second space prior to the event if one is
available.

Storage will not be provided during the event. You may place items behind your display under your table.

The height of your booth is not to exceed an 8 foot maximum from floor.

You may have your table removed to put a piece of machinery or furniture in its place if that piece of machinery or furniture is
manufactured or sold by the company. It must conform to the dimensions of the display area and be approved prior to the
conference.

No tapes, adhesives, or any items are to be used to hang or attach signs or display materials to the hotel/facility walls.

Tables will be set up when you arrive. Please set up your display in the area that has been assigned to your company.

Displays are considered “static displays” and do not require booth staffing at all times.

There is no security guard service provided with this event. Please do not leave anything of extreme value in your display area
such as laptops, briefcases, cameras, giveaways, etc.
Event Details:

Installation hours will be Sunday, October 16th from 1:00 p.m. – 5:00 p.m. and Monday, October 17th, 6:30 a.m. – 8:00 a.m. All
displays must be completed by 8:00a.m.

Dismantle hours will be Tuesday, October 18th, starting at 4:30pm and must be completed by 7:00pm.

Exhibitors will use power from outlets in the wall, so you are encouraged to bring your own extension cords. If you have additional
exhibit or audio/visual requirements, please contact David Doyle at the Ypsilanti Marriot at ddoyle@ypsilantimarriott.com. Any
additional orders are at your own expense.

SAE does not have an official show decorator, however if you require decorator services, SAE has the following contact that may
be able to assist you with your needs: Pamela Dancu, (248) 202-8348, pdancu@spoonevents.com

Registration will be located in the Ballroom Foyer area.

Lunches will be held in Salons IV-VI and Networking Breaks and Welcome Reception will be held in the Atrium.
Miscellaneous Items Included:

One complimentary symposium registration is included with your purchase of a booth display (includes refreshment breaks,
lunches, evening reception and handout materials.)

Company profile in Online Exhibitor Directory and printed Event Guide.
Shipping Information

Ship your display materials to the Transmission & Driveline Symposium. Materials may not arrive before Wednesday, October 12th
and must arrive no later than Friday, October 14th.

Shipping address:
Contact Person (Person/Exhibitor physically receiving/retrieving the package/box)
Ann Arbor Marriott Ypsilanti at Eagle Crest
1275 S. Huron
Ypsilanti, MI 48197
Attn: Dave Doyle/SAE Transmission & Driveline Symposium – Oct. 17-19
PLEASE TAKE NOTICE! SAE International neither endorses nor sponsors FAIR-Guide or its publishers. Anyone
desiring to sign with FAIR-Guide should carefully read their agreement to ascertain what they think they will be
receiving in return for their money.
Exhibitor Registration Instructions
Each booth personnel must register individually, with a User I.D. and Password, for this event.
These booth personnel will also need to be provided with the Exhibitor I.D. to complete their
registration on-line. It is the sole responsibility of the primary contact to share the EXHIBITOR
ID with individuals assigned to staff their booth during this event. SAE will not provide the
EXHIBITOR ID to any individual other than the primary contact.
1. Click on this link http://www.sae.org/events/ctf/exhibit/registration/ to start your
registration.
2. Click on the Register Now button.
3. Enter the individual’s User I.D. and Password (NOT the Exhibitor ID and Password).
If you have EVER attended an SAE event, you are already in our database. The USER
ID is a unique number assigned to each SAE customer. Your USER ID, along with your
password will help identify you each time you visit the SAE website. If you don’t know
your individual User ID and password, call 1-888-875-3976 (U.S. and Canada only),
724-772-4086 (outside the U.S. and Canada) for assistance.
4. Click on “Exhibitors” Tab
5. Check the box for the Exhibitor Booth Personnel. Enter the Exhibitor I.D. and complete
all applicable information. Click “proceed”
6. On the Registration Summary page, please review your selections and click “proceed” or
if you need to change the information click “Change Selections”
7. Review your information on the “Registration Form” page and make any
corrections/changes. Once it’s complete click “proceed”.
8. Click on the applicable Demographic Information. Please Note: The asterisk (*) denotes
required fields. All questions must be answered before you click on “proceed”.
9. If your order is complete click “Send Order”.
10. To expedite your check-in, please print the confirmation letter and bring this barcode onsite to the registration area. An e-mail confirmation will also be sent. If you need to
make a change to your exhibitor registration or have any questions, please contact SAE
Customer Sales and Support at CustomerSales@sae.org or call Peggy Bartlett at
+1(724) 772-4055 or e-mail peggy.bartlett@sae.org .
NOTE: If the maximum number of booth badge allotment has been met, Go to Step #1 and
register as an attendee paying the appropriate attendee rate
On-Line Exhibitor Directory Instructions
Copy and paste the link below into your web browser and hit ENTER
http://www.sae.org/events/ctf/exhibit/directory/
1. Click on Exhibitor Login
2. Enter your company Exhibitor ID and Password. NOTE: The password is both font-style
and case sensitive. For easiest use, copy/paste the Password from your confirmation email to
gain access to Maintain Exhibitor Listing page. Contact peggy.bartlett@sae.org if you don’t
know your Exhibitor ID and password.
3. Review the company information and make any changes needed. **Asterisks** denote
required fields.
4. Display link for users to request customer passes? Check Yes/No This option is NOT
associated with this event. Please ignore.
5. Contact email for customer pass requests: Please Ignore.
6. Guest invitation link: Please ignore.
7. Do you want to exclude your company name from the Online Exhibitor Directory?
Check Yes/No Clicking Yes will hide your company name.
8. Do you want to exclude your booth or suite number from the Online Exhibitor
Directory? Check Yes/No Clicking Yes will hide your company booth number.
9. Enter company web address, generic email address and generic phone number. This
may be used on a Mobile app, when applicable.
10. Submit your Company/Product Profile for both the 50 and 150 Word Maximum boxes.
The 50 word profile will be printed in the Event Guide and the 150 word submission is for the
web view only.
11. Upload Company logo or image: For display on the web. Acceptable image formats: GIF,
JPG, or PNG. Maximum image pixels 105h x 275L Pixels. Any images exceeding either the
height or width will be resized appropriately.
12. Click on Submit. SAE may require up to 24 hours to review the information and approve it.
During this time, you will not be able to access your listing in the Online Exhibitor Directory.
Contact me with any questions or concerns: Peggy Bartlett peggy.bartlett@sae.org or phone
724-772-4055.