Comprehensive
Maintenance Plan
for
Educational
Facilities
FY2016
Washington County
Board of Education
Justin M. Hartings, Ph.D., President
Donna L. Brightman, Vice-President
Members
Paul W. Bailey
Jacqueline B. Fischer
Karen J. Harshman
Wayne D. Ridenour
Melissa A. Williams
◊ ◊ ◊ ◊
Clayton M. Wilcox, Ed. D.
Superintendent of Schools
The Board of Education of Washington County does not discriminate on the basis of race, color, sex, age,
national origin, religion, disability, or sexual orientation in matters affecting employment or in providing
access to programs to Washington County Public School System students.
An employee who feels he or she is being discriminated against should inform his or her supervisor in
writing. If an individual feels that the discussion of the subject with the supervisor would be inappropriate,
he or she should document the incident and discuss it with the Director of Human Resources.
COMPREHENSIVE MAINTENANCE PLAN
Table of Contents
CHAPTER 1 - INTRODUCTION
Introduction ........................................................................................................ 1
CHAPTER 2 - STRUCTURE OF ORGANIZATION
Facilities Maintenance Organization .................................................................. 4
CHAPTER 3 - SCHEDULED MAINTENANCE
Facilities Assessment ........................................................................................ 8
Assessment Chart ........................................................................................... 25
Prevention Maintenance .................................................................................. 27
Scheduled Replacement with Modifications & Alterations ............................... 43
CHAPTER 4 - UNSCHEDULED MAINTENANCE
Work Orders .................................................................................................... 52
Vandalism Data ............................................................................................... 54
CHAPTER 5 - DEFERRED MAINTENANCE
Description of Deferred Maintenance .............................................................. 55
Introduction
The buildings and grounds of Washington County Public Schools (WCPS) are
maintained by the Facilities Maintenance and Operations Department. Work
performed by staff of this department, along with contractors, ensure the schools
are properly maintained and the classroom environment is both inviting and
conducive to learning. As the age of the building inventory increases, the
Washington County Board of Education and administration strive to procure
increased funding from state and local government sources. The Facilities
Maintenance and Operations Department is guided by the Washington County
Public Schools vision statement.
Vision Statement
“Building a community that inspires curiosity, creativity, and achievement”
Goals
The goal of the Maintenance and Operations Department is for no school
closures to occur from a maintenance related problem. This goal was
accomplished in the fiscal year 2013-2014. The Maintenance and Operations
staff are fully committed to resolving problems and keeping schools open and
safe.
Funding for maintenance activities is provided through: 1) the Operating Budget,
in the “Maintenance of Plant” category, 2) State and Local Capital Improvement
Programs, 3) Qualified Zone Academy Bond (QZAB) 4) Project Open Space, 4)
Aging School Programs (ASP), and 5) Supplemental Grants.
The facility maintenance needs are identified in the Facilities Assessment in
Chapter 3. This comprehensive assessment was performed using the criteria
presented in the “Task Force to Study Public School Facilities.” The criteria is a
standardized and comparative survey performed on all schools in the system.
Component scoring is weighted according to importance as it relates to overall
condition of the school facility. The focus of the assessment is based on actual
condition of the facility and not the ability of funding sources to supply the needed
resources.
Maintenance
Washington County Public Schools’ (WCPS) Educational Facilities Master Plan,
Capital Improvement Program Plan, and Comprehensive Maintenance Plan, are
used to identify and determine the district’s maintenance needs. Each year the
Facilities Maintenance and Operations Department identifies projects in various
categories from parking lot overlays to roof replacements.
1
WCPS has replaced lighting and added roof insulation to reduce energy
demands. Included in systemic heating, ventilation, air conditioning, (HVAC)
projects is the upgrade from the pneumatic control to direct digital control
technology. The direct digital control systems allow remote monitoring, control,
and scheduling of the building HVAC equipment, which reduces the operating
cost of these systems. Carbon dioxide demand ventilation control enhancements
was installed in the large spaces to limit unnecessary outside air tempering when
the space is unoccupied.
The energy management analyst continues to be successful in obtaining lower
cost fuel oil, gas, and electric bids to further curb the budget increase required for
the operation of the school system buildings. Unprecedented fluctuations in
energy costs, due to deregulation of electricity and volatility of petroleum
production, require systems that allow the greatest amount of flexibility in
operation.
Building Renovations
The department oversees minor building renovation projects such as flooring,
locker, ceiling, and lighting replacements. The department also manages various
sidewalks, paving, and fencing projects. Partitions were installed in open schools
to better define the classroom space and improve the acoustics to limit noise
while improving the learning environment.
Handicap accessibility projects were conducted at several schools. Accessible
sidewalks were added at various school sites. Projects are being planned to
address American with Disability Act (ADA) compliance at WCPS buildings using
the assessment conducted by a consultant specializing in ADA accessibility.
Initiatives
A cross-functional team was organized to address the work order process
system-wide. Consulting with a process improvement specialist, the team
addressed several areas for consideration. The Maintenance and Operations
department are currently implementing the suggested improvement strategies
and will measure the improvement throughout the year.
The internship program for college students continues to be successful and was
expanded to include other service departments in the school system. Interior
spaces at four schools totaling more than 150,000 square feet were painted
improving the learning environment.
2
Security vestibules were installed at fourteen elementary schools and one middle
school. The projects were made possible through funding from the Security
Initiative of the FY 2014 Public School Construction Capital Improvement
Program.
The inventory control software module was instrumental in improving inventory
control system-wide. The inventory control initiative improved the ordering
process, reduced storage requirements, and reduced inventory cost by $75,000.
3
Facilities Maintenance & Operations Organization
Program Description
The maintenance program provides the services necessary to create a safe physical
environment while protecting the asset value of Washington County Public Schools’ 50
properties throughout the county. The department’s goal is to provide a positive
learning environment, provide continuous use of facilities without disruptions to the
education programs, and maintain assets in the most cost-efficient manner possible
while following federal and state guidelines and Washington County Board of Education
policies.
Personnel Organization
Director
Maintenance and
Operations
M. Mills
Admin. Secretary
A. Knode
Maintenance
Project Manager
Project Construction
Energy Mgnt
Analyst
J. Harr
Operations Manager
A. Mayhugh
208 Custodians
D. Diller
Maintenance
Environmental
Safety Specialist
Maint. Foreman
Mechanical
Maint. Foreman
Electrical
Maint. Foreman
Structural
T. Suranno
D. Johns
D. Campbell
D. Unger
IPM Coordinator /
Turfcare Tech.
P. Breakall
Plumbers
Electricians
Locksmith
R. Douglas
J. Eichelberger
C. Ellis
J. Wollard
F. Yeargan
R. Ankeney
R. Burger
S. Hall
J. Bowers
Carpenters
Painters
J. Basore
A. Knox
HVAC Mechanics
Vacant
R. Green
J. Pebble
D. Stutzman
J. Wolford
General Maint.
Workers
D. Baker
R. Haywood
C. Ridenour
D. Hays
M. Dunn
W. Niswarner
M. Powers
L. Shirley
N. Sword
Carpenter Helper
Vacant
Roofers
P. Mackrell
B. Miller
Mason
K. Brown
Mason Helper
Vacant
4
The Facilities Maintenance and Operations Department is broken into eight different
areas: Pest Management/Turf Care, Structural, Electrical, Mechanical, Environmental
Health & Safety, Project Management, and Energy Management.
Pest Management/Turf Care:
•
Maintains athletic fields and storm water ponds, designs & builds irrigation systems,
and builds fences.
Structural:
•
Repairs doors and hardware, windows, constructs partitions, hangs chalkboards,
builds cabinets, installs lockers, and patches roofs.
•
Designs and performs minor renovation projects, builds walls, stone work, brick
work, concrete work, locksmith work, and key management.
•
Inspects and maintains playground equipment, overhead doors, gymnasium
equipment such as backboards, bleachers, climbing ropes, scoreboards, and stage
equipment including lights, cables, and curtains.
Electrical/General:
•
Repairs and replaces lighting fixtures, electrical appliances, panels, breakers, plugs,
wiring, emergency generators, elevators and lifts, fire alarm systems, and
temperature control systems.
•
Paints and other general maintenance.
Mechanical:
•
Operates, repairs, and replaces the mechanical equipment in schools including
boilers, HVAC equipment, pumps, compressors, and motors.
•
Repairs and replaces plumbing fixtures including sewer and water lines, sinks,
drinking fountains, and hot water heaters.
•
Performs preventive maintenance to HVAC equipment and associated pertinences.
5
Energy Management:
•
Proposes process changes and monitors results of energy management initiatives
and investigate abnormalities in energy billing.
•
Develops methods of specifying bulk and consortium energy purchases to lower
costs and reduce energy usage.
•
Maintains the Energy Management System and controls associated with heating, air
conditioning, and ventilation systems.
Environmental Safety Specialist
•
Oversees the Board's safety and environment program, which includes OSHA
inspections, asbestos management, fire drills, well water testing, blood-borne
pathogens training, radon management, indoor air quality testing, fire marshal
inspections, and security systems.
Operations Manager
•
Specifies and provides all custodial supplies throughout the system including paper
products, chemicals, and equipment.
•
Provides technical support and training to the school-based custodial staff, and
publishes the custodial handbook.
•
Manages the substitute custodian program.
Maintenance Project Management
•
Oversees projects performed by outside contractors. These projects often require
architectural and engineered services and bidding.
6
Program Highlights
•
Completed major systemic renovations at local schools improving the learning
environment. These include but are not limited to replacement of: lighting, ceilings,
HVAC equipment, doors, windows, and flooring.
•
Completed sidewalk and parking lot resurfacing at 14 locations.
•
Completed over 43 maintenance projects.
•
Completed 10 major systemic projects.
•
Completed over 6,800 work orders assigned to maintenance staff.
•
Painted interior spaces at Eastern, Emma K. Doub, Hickory, Potomac Heights,
Western Heights, and Fountaindale Schools.
•
Completed ADA improvements at Smithsburg and North Hagerstown High Schools.
•
Resurfaced track and added an additional long jump pit at South Hagerstown High
School.
•
Continued to upgrade automatic temperature control systems at various schools.
•
Replaced roof at Clear Spring Middle School.
•
Completed installation of high efficiency boiler and chiller at Marshall Street Center.
•
Replaced windows and doors at Springfield Middle, Boonsboro Middle, and
Boonsboro High Schools to tighten the building envelop and improve security.
•
Installed a security vestibule at 15 school locations.
•
Purchased a 125 Kw trailer mounted generator and two 200 gallon water tanks for
response to emergency outages caused by weather and other circumstances.
7
Inventory and Evaluation
Background
Washington County Public Schools (WCPS) conducts an annual inventory and
evaluation of schools and facilities utilized in the education of its students. The
assessment includes the physical and functional use of schools or facilities. The
process is to determine the continuing condition and usefulness of each school or
facility.
Included in the assessment of each facility is the assumption that projects that are
planned or under way for completion during 2014 will be completed on schedule. The
assessment, as a component of the Educational Facilities Master Plan (EFMP), is used
to determine the short-term and long-term facility needs, and the maintenance
resources required to support the schools.
Process
WCPS updates the facilities assessment of each school and facility in the county on an
annual basis. The assessment provides a rating system for the physical condition and
functional adequacy of each school or facility.
• Physical condition assessments include reviews of roofs, doors, windows,
flooring, and mechanical systems, etc.
• Functional adequacy assessments include reviews of instructional spaces, core
facilities, playgrounds/athletic fields, and technology (updated in cooperation with
the school administrators).
• Scores are further adjusted for other factors such as age of the facility,
enrollment versus. capacity, and site size.
Each component is given a score from 55 to 95 based on the Maryland Public School
Construction Program’s method of scoring. The scoring methodology is as follows:
95
85
75
65
55
Superior Rating
Good Rating
Adequate Rating
Not Adequate Rating
Poor Rating
Component scoring is weighted according to importance as it relates to overall condition
of the school or facility. A weight factor with a value from 1 to 3 is assigned to each
category depending on the relative importance of the category, with a weight of 3 being
of greatest importance. Each category’s score is multiplied by the corresponding weight
factor and all of the resultant products are totaled in the “total points” column of Figure
3-4. (See Figure 3-4 at the end of this narrative.) The “Category Points” column in
Figure 3-4 is the total of all the weight factors less any weight factors for categories that
are not applicable to a given facility. The “Total Points” column is divided by the total
“Category Points” column to arrive at a weighted average score. Finally, a five-point
8
adjustment is added to bring the total possible points to 100. The score is reported as a
percentage of the total possible points applicable and listed in the “Overall Rating”
column. Categories with a rating of Not Adequate or Poor are planned for replacement
or repair and incorporated into the Capital Improvement Program (CIP) and EFMP.
Critical needs are accomplished as soon as funding is available. For reference, an
example calculation of a facility assessment rating is shown in Figure 3-1.
Figure 3-1
SAMPLE CALCULATION OF FACILITY ASSESSMENT RATING FOR
SHARPSBURG ELEMENTARY
Total Points
Category Points
Quotient
Percentage Adjustment
Total Points
4,000
57
70
5
75
Calculation
4,000 ÷ 57 = 70 + 5 = 75 ÷ 100 = 75 %
Table 3-2 identifies average life cycles used to assess various key building systems.
Figure 3-2
AVERAGE LIFE CYCLES OF THE KEY BUILDING SYSTEMS
Component
Roofing
Heating
Air Conditioning / Air Handler / Chiller
Electrical Projects
Plumbing Fixture
Plumbing / Supply DWV
Fire / security system
Drives & Parking Lot
Sidewalk Projects
Flooring
Lighting / Ceiling
Painting
Athletic / Playgrounds
Theatre / Auditorium
Exterior Doors
Windows
Life Cycle Age
15-50*
30
20-30
30
20
40
25
15
15
15-60*
20
5-10
5-25*
30
15
25
*Dependent on type of system installed.
9
Figure 3-3 establishes criteria for the assessment of each category.
Figure 3-3
CRITERIA FOR PHYSICAL AND FUNCTIONAL ASSESSMENTS
Superior
Layout of site
allows separate
bus and student
drop off locations
with ample
handicap and
accessible
walkways and
parking. Parking
is available for
daily activities and
large after-school
events. Signage
and parking is
clearly identified.
Walkways,
curbing, and
macadam are free
of cracks,
potholes, and
uneven joints.
Good
Adequate
Not Adequate
Physical Attribute
Site Layout, Parking, Bus Drop Off, Walkways
Layout of site
Layout has
Layout has
allows separate
shared bus and
shared bus and
bus and student
student drop off
student drop off
drop off locations
location. School is location with
with ample
close to street.
congested traffic
handicap and
Handicap parking patterns. School
accessible
is adequate with
is close to busy
walkways and
accessible path to street or
parking. Parking
main entrance.
intersection
is available for
Parking is
Handicap parking
daily activities and available for daily is minimal with inafter-school
activities and
accessible path to
events. Signage
small after-school main entrance.
and parking is
events. Signage
Parking is not
clearly identified.
and parking is
available for daily
Walkways,
minimally marked. activities and
curbing, and
Walkways,
small after-school
macadam have
curbing, and
events. Signage
minor cracks and
macadam show
and parking
minor uneven
signs of minor
needs clearly
joints. No signs
deterioration and
marked.
of failure or
require minor
Walkways,
potholes.
repairs.
curbing, and
macadam show
signs of major
deterioration that
requires repairs.
10
Poor
Layout has
shared bus and
student drop off
location with
major traffic
pattern concerns.
School is close to
busy street or
intersection that
causes safety
concerns.
Handicap parking
is minimal with inaccessible path to
main entrance.
Parking is not
available for daily
activities and
after-school
events. Signage
and parking is
poorly marked.
Walkways,
curbing, and
macadam show
signs of serious
deterioration that
requires
immediate
repairs.
Superior
Good
Adequate
Not Adequate
Exterior Conditions (doors and frames)
10 years old or
15 years old or
15 years old or
15 years old or
newer constructed newer constructed newer constructed older constructed
from metal or
from metal or
from metal or
from wood with
aluminum with
aluminum with
aluminum with
wood frames and
steel or aluminum steel or aluminum steel or aluminum signs of decay.
frames.
frames.
frames and no
Hardware is not
Hardware is ADA Hardware is ADA signs of
ADA compliant,
compliant, secure, compliant, secure, deterioration.
secure, or
and available. Fit and available. Fit Hardware is not
obsolete. Fit and
and finish of
and finish of
ADA compliant,
finish of opening
opening is clean
opening is clean
secure, or
shows signs of
with no signs of
with no signs of
obsolete. Fit and age. Paint and
water infiltration.
water infiltration.
finish of opening
sealant is loose,
show signs of
and cracked with
sagging and rust
signs of excess
and peeling paint. water infiltration.
Exterior Conditions (windows)
Commercial grade Residential
Residential
Non-insulated
insulated
insulated wood,
insulated wood,
wood or metal
aluminum frame
vinyl or metal
vinyl or metal
frame single pane
double pane low
frame double
frame single pane glass with loose
emissivity glass
pane glass with
glass with no
or missing glazing
with tight fit and
tight fit and
loose or missing
and sealant.
good sealant
sealant.
glazing and
Signs of
integrity.
sealant.
deterioration and
Operable units
air and water
have good fit and
infiltration.
latching abilities.
Masonry
construction or
steel framing and
brick veneer with
insulation R-value
above R-14.
Siding, brick, and
mortar joints are
tight with good fit
and finished with
no signs of water
infiltration or
structural cracks.
Exterior Conditions (walls)
Masonry
Masonry
Structural
construction or
construction with
materials have
steel framing and insulation R-value low insulation Rbrick veneer with
below R-11.
values. Structure
insulation R-value Signs of loose
has loose panels,
above R-11.
mortar and brick
mortar, and brick
Siding, brick, and with signs of
with obvious signs
mortar joints are
minor structural
of structural
tight with good fit
cracks and water
cracks and water
and finished with
infiltration
infiltration
no signs of water
infiltration or
structural cracks.
11
Poor
25 years old or
older constructed
from wood with
wood frames
signs of severe
decay. Hardware
is not ADA
compliant, secure,
or obsolete. Fit
and finish of
opening is poor.
25 years or older
single pane with
signs of severe
deteriorated sash,
frame, and
sealant. Signs of
excessive
damage due to air
and water
infiltration.
Structural
materials are
crumbling and
deteriorating
showing signs of
severe water
infiltration and
loss of structural
integrity.
Superior
10 years old or
newer built up
insulated flat roof,
insulated standing
seam metal or 50
year shingle.
Semi-annual roof
inspection score
above 3.2. Water
tight with no signs
of blisters,
punctures, or
leaking.
Structural
materials are
masonry
construction with
glazed block or
steel framing with
drywall and
ceramic tile.
Mortar joints are
tight with good fit
and finish with no
signs of structural
cracks. Overall
appearance is
excellent with a
clean and bright
finish with no
signs of damage.
There are no
stained, broken,
or missing ceiling
tiles and grid.
Lockers are in
excellent
condition. Interior
has been painted
in the last 5 years.
Good
Adequate
Not Adequate
Roof Conditions
15 years old or
20 years old or
30 years old or
newer built up
older built up
older standing
insulated flat roof, insulated flat roof
metal seam, 50
or 50 year
or 50 year
year shingled
shingled roof.
shingled roof. 15 roof. 25 year old
New EPDM or
year old EPDM,
EPDM or TPO
TPO roofing
TPO, or 35 year
roofing system.
system. 30 year
old standing metal Semi-annual roof
old standing metal seam roof. Semi- inspection score
seam roofing
annual roof
below 1.8.
system. Semiinspection score
Evidence roof is in
annual roof
above 1.8. Some danger of
inspection score
signs of blisters,
imminent failure
above 2.8. No
cracking, seams
with signs of
signs of
splitting, and
leaking and major
immediate failure. some minor leaks. degradation of
Evidence roof will roofing system.
fail in the next five
years.
Interior Conditions (walls, ceiling, etc.)
Structural
Structural
Structural
materials are
materials are
materials have
masonry
masonry
been worn and
construction or
construction or
the paint finish is
steel framing with steel framing with dull and dated.
drywall and
drywall and
Structure has
ceramic tile.
painted finish.
loose mortar and
Mortar joints are
Signs of loose
brick with obvious
tight with good fit
mortar and
signs of structural
and finish with no drywall joints with cracks and
signs structural of signs of minor
damage. The
cracks. Overall
structural cracks
ceiling has many
appearance is
and damage.
stained, broken,
good with a clean Interior is clean
and missing
finish with no
but has scuff
ceiling tiles and
signs of damage.
marks and paint
dull grid. Lockers
There are a few
finish is dull.
are damaged and
stained, broken,
There are various dented. Interior
and missing
areas with
has not been
ceiling tiles and
stained, broken,
painted in the last
grid. Lockers are
and missing
15 years.
in good condition. ceiling tiles and
Interior has been
grid. Lockers are
painted in the last slightly damaged
10 years.
and dented.
Interior has been
painted in the last
15 years.
12
Poor
30 years old or
older of all roof
system types.
Semi-annual roof
inspection
indicates major
leaks and failure
of roof system.
Roof needs
replacement as
soon as possible.
Structural
materials have
been worn and
damaged; the
paint finish is dull
and dated and is
in need of
refinishing.
Structure has
obvious signs of
structural cracks
and damage. The
ceiling has many
stained, broken,
and missing
ceiling tiles and
dull grid. Lockers
are damaged and
dented. Interior
has not been
painted in the last
20 years.
Superior
Flooring is clean
and in excellent
condition. Floor is
free of loose tiles,
cracks, tears, and
exposed seams.
Floor material is
commercial
grade,
sustainable, and
relatively new.
Finish shines.
15 years old or
newer with main
feeder in conduit.
Switchgear and
load centers are
dependable with
spare circuits and
load capacity.
Spare parts are
available for
repairs and
expansion.
Breaker panels
are located in
locked electrical
rooms with locked
covers. Ground
fault outlets and
breakers at wet
locations.
Emergency
generator with
lighting and
mechanical
systems
connected.
Good
Adequate
Not Adequate
Flooring (tile, carpet, etc.)
Flooring is clean
Flooring condition Flooring condition
and in good
shows signs of
is worn with major
condition. Floor
wear with
blemishes and
has some minor
blemishes, but is
does not appear
blemishes but is
clean. There are
clean. There are
free of loose tiles, loose tiles, cracks, loose tiles,
cracks, tears, and tears, or exposed exposed seams,
exposed seams.
seams. Floor
tripping hazards,
Floor material is
material shows its rips, tears, and
commercial
age and is ready
asbestos
grade,
for replacement
containing
sustainable, and
and there are no
materials. Floor
does not show
tripping hazards.
should be
signs of wear.
Finish is dull with
replaced.
Finish is good.
build-up.
Electrical Distribution (outlets, power)
20 years old or
20 years old or
30 years old or
newer with main
older with main
older with main
feeder in conduit. feeder direct
feeder direct
No signs of
buried or in
buried or in
insulation
conduit. Switch
conduit. Signs of
breakdown.
gear and load
insulation breakSwitchgear and
centers are at
down with system
load centers have capacity with few
failures.
spare circuits and spares for
Switchgear and
load capacity for
expansion. Spare load centers are
expansion. Spare parts are not
at full capacity
parts are available difficult to procure. with no room for
for repairs and
Breaker panels
expansion. Spare
expansion.
are located in
parts are
Ground fault
hallways, open
unavailable or
outlets and
areas, or
remanufactured.
breakers at wet
classrooms.
Breaker panels
locations.
Ground fault
are located in
Breaker panels
circuits were
hallways, open
are located in
retrofitted at wet
areas, or
hallways with
location.
classrooms.
locked covers.
Emergency
Circuits are not
Emergency
generator power
clearly marked.
generator with
is unavailable.
Emergency
lighting and
generator power
mechanical
is unavailable.
systems
Electrical system
connected.
needs replaced.
13
Poor
Flooring is in poor
condition, with
many loose tiles,
exposed seams,
tripping hazards,
rip, tears, and
asbestos
containing
materials.
Flooring cannot
be cleaned
properly and
should be
replaced.
30 years old or
older with main
feeder direct
buried or in
conduit. Signs of
insulation breakdown with
frequent system
failures and
outages.
Switchgear and
load centers are
at full capacity
with no room for
expansion. Spare
parts are
unavailable do to
obsolescence.
Breaker panels
are located in
hallways, open
areas, or
classrooms.
Circuits are not
clearly marked.
Emergency
generator power
is unavailable.
Electrical system
needs replaced.
Superior
Good
Adequate
Not Adequate
Fire and Life Safety (sprinkler, alarm)
10 years old or
15 years old or
20 years old or
25 years old or
newer. Building is newer.
older.
older.
fully sprinkled, fire Building is fully
Building is
Building is nonextinguishers are
sprinkled, fire
partially sprinkled, sprinkled or
sufficient. Fire
extinguishers are
fire extinguishers
partially sprinkled.
alarm is reliable
sufficient. Fire
are sufficient.
Fire extinguishers
and state of the
alarm is reliable
Fire alarm is
are sufficient. Fire
art. Fire and
and state of the
reliable but may
alarm is reliable,
smoke barriers
art. Fire and
not be an
but past the life
are intact. Exit
smoke barriers
addressable
expectancy. Fire
signs are located
are intact. Exit
system. Fire and and smoke
properly and
signs are located
smoke barriers
barriers are intact.
evacuation routes properly and
are intact. Exit
Exit signs are
are posted at
evacuation routes signs are located
located properly
proper height and are posted at
properly and
and evacuation
location. Fire
proper height and evacuation routes routes are posted
alarm pull stations location. Fire
are posted at
at proper height
and audio visual
alarm pull stations proper height and and location. Fire
devices are
and audio visual
location. Fire
alarm pull stations
accessible.
devices are
alarm pull stations and audio visual
Sprinkler heads
accessible.
and audio visual
devices are
are clean and not Sprinkler heads
devices are
accessible.
blocked by
are clean and not accessible.
Sprinkler heads
excessive
blocked by
Sprinkler heads
are clean and not
storage.
excessive
are clean and not blocked.
storage.
blocked.
Lavatories
10 years old or
15 years old or
20 years old or
30 years old or
newer fixtures that newer fixtures that older fixtures that older fixtures that
are ADA
are ADA
do not meet
do not meet
compliant and
compliant and
current water
current water
water
water
conservation
conservation
conservation
conservation
measures and
measures and
devices. Number devices. Number
meet the
meet the
of fixtures meets
of fixtures meets
minimum ADA
minimum ADA
or exceeds code
current code
code. Numbers of code. Numbers of
requirements.
requirements.
fixtures meet code fixtures meet code
Age appropriate
Age appropriate
at time of
at time of
sized fixtures with sized fixtures with construction.
construction.
one per
one per
Lavatories are
Lavatories are
classroom for
classroom for
shared by multiple shared by multiple
elementary
elementary
classrooms.
classrooms.
schools. Partitions schools.
Partitions are
Partitions are
are clean, bright,
Partitions are
clean with minor
clean with minor
and solid
clean and bright
blemishes.
blemishes.
materials.
with no
blemishes.
14
Poor
25 years old or
older.
Building is nonsprinkled, fire
extinguishers are
sufficient. Fire
alarm is reliable,
but past the life
expectancy. Fire
and smoke
barriers are intact.
Exit signs are
located properly
and evacuation
routes are posted
at proper height
and location. Fire
alarm pull stations
and audio visual
devices are
accessible.
30 years old or
older fixtures that
do not meet
current water
conservation
measures and
meet the
minimum ADA
code. Numbers of
fixtures meet code
at time of
construction.
Lavatories are
shared by multiple
classrooms.
Partitions are
rusted with major
blemishes and
need repaired.
Superior
10 years or newer
commercial state
of the art intercom
and PA system.
VOIP phone and
data on fiber
optic.
Good
Adequate
Not Adequate
Communications Systems (phone, intercom)
15 years old or
20 years old or
25 years old or
newer commercial newer commercial older commercial
state of the art
intercom and PA
intercom and PA
intercom and PA
system. VOIP
system. VOIP
system. VOIP
phone and data
phone and data
phone and data
on copper or
on copper.
on fiber optic.
microwave.
Municipal water or
well water with
water conditioning
system. Low
turbidity and good
water pressure.
Municipal water or
well water with
conditioning
system. Low
turbidity and
adequate
pressure.
15 years old or
newer. Proven
technology energy
efficient units with
dependable
components and
DDC controls and
programming to
reduce energy
use. Four pipe
system. Piping
and insulation is
sealed with no
leaks or signs of
air or water
infiltration.
Natural gas
boilers, heat
pumps, variable
flow refrigerant,
and geothermal
units installed
taking advantage
of efficiency of
equipment.
Building is a high
performance
building. Excess
capacity is only
for designed
expansion.
20 years old or
newer. Proven
technology energy
efficient units with
dependable
components and
DDC controls and
programming to
reduce energy
use. Four pipe
system. Piping
and insulation is
sealed with no
leaks or signs of
air or water
infiltration.
Natural gas
boilers, heat
pumps, variable
flow refrigerant,
and geothermal
units installed
taking advantage
of efficiency of
equipment.
Building is a high
performance
building. Excess
capacity is only
for designed
expansion.
Potable Water
Well water with
water conditioning
system. Meets
safe guidelines for
consumption.
Heating Systems
20 years old or
older. Older
technology with
large oil burning
or dual fuel hot
water or steam
boilers. Electric
reheat with
conventional
controls. Two
pipe system.
Piping has less
than one inch of
insulation and
system shows
signs of minor
leaks. Boilers are
sized for 80% of
load or total
redundancy.
Control sequence
does not take
advantage of
outside
temperatures.
System needs
updated to more
energy efficient
alternative.
Equipment is
dependable.
15
Poor
25 years old or
older commercial
intercom and PA
system. VOIP
phone and data
on copper.
System needs
replaced
Well water with
water conditioning
system. Suitable
to drink, but
bottled water is
still provided.
Well water with
water conditioning
system.
Unsuitable to
drink and bottled
water must be
provided.
30 years old or
older. Older
technology with
large oil burning
or dual fuel hot
water or steam
boilers. Electric
reheat with
conventional
controls. Two
pipe system.
Piping has less
than one inch of
insulation and
system shows
signs of minor
leaks. Boilers are
sized for 80% of
load or total
redundancy.
Controls do not
take advantage of
energy saving
techniques.
System needs
updated to more
energy efficient
alternative.
Equipment is not
dependable.
30 years old or
older. Inefficient
system with high
energy usage.
System has
missing insulation
and many leaks.
Two pipe system.
Equipment shows
signs of probable
future failure.
Piping is old and
in need of
replacement.
Pumps and
components are
past the useful life
expectancy.
Failures occur
frequently and
parts are
obsolete. System
requires
replacement and
upgrade in the
immediate future.
Superior
Good
Adequate
Not Adequate
Air Conditioning Systems (Central Plant)
10 years old or
15 years old or
20 years old or
30 years old or
newer high
newer high
older equipment
older equipment
efficiency chilled
efficiency chilled
with minor failures with frequent
water system with water system with due to age of
failures due to
DDC controls and DDC controls and equipment.
age of equipment.
optimal control
optimal control
Piping and
Piping is past life
sequences.
sequences.
insulation are
expectancy and
Piping and
Piping and
intact with signs of insulation is
insulation is tight. insulation is tight. minor damage.
degrading. Parts
System is part of
System is part of
Parts are
are very difficult to
a four pipe system a four pipe system available for
procure due to
with tube inside
with tube inside
procurement.
age of equipment.
building with
building with
Chiller does not
Chiller does not
remote condenser remote condenser have frequency
have frequency
or cooling tower.
or cooling tower.
drive but does
drive staging
Refrigerant is
Refrigerant is
have staging
capabilities or
CFC free. Chiller CFC free. Chiller capabilities or
variable speed
has frequency
has frequency
variable speed
pumping.
drive or staging
drive or staging
pumping. System Compressor is
capabilities for
capabilities for
is a four pipe
inefficient and
optimal energy
optimal energy
system but must
uses too much
efficiency. All
efficiency. All
be drained during energy. System
associated
associated
heating season
is part of a two
components are
components are
due to the location pipe system or
in excellent
in good shape.
of heat
must be drained
shape.
exchanger.
during heating
season. Tube
bundles have thin
walls of tubing.
10 years old or
newer equipment
with required
fresh air
ventilation and
DDC controls with
economizer cycle.
Central station
variable air
volume, heat
pump, dedicated
outside air units,
energy recovery,
or geothermal
units. Insulation is
tight and more
than adequate.
20 years old or
newer equipment
with required
fresh air
ventilation and
DDC controls with
economizer cycle.
Central station
variable air
volume, heat
pump, dedicated
outside air units,
energy recovery,
or geothermal
units. Insulation is
tight.
Air Handling Systems
20 years old or
30 years old or
older equipment
older equipment
with minimum
with minimum
fresh air
fresh air
ventilation and
ventilation or DDC
DDC controls.
controls. Cabinet
Cabinet unit
unit ventilators,
ventilators,
and packaged
packaged roof top roof top units with
units with electric
electric reheat.
or hot water heat. Units show signs
Units show signs
of severe rust and
of rust and
duct leaks.
deterioration and
Insulation is
have duct leaks.
missing.
Insulation is tight. Equipment needs
replaced.
16
Poor
30 years old or
older equipment
with multiple
failures due to
age of equipment.
Chiller does not
have frequency
drive, staging
capabilities or
variable speed
pumping.
Piping insulation
is inadequate and
shows signs of
condensation
leaks. System is
part of two pipe
system or must be
drained during
heating season.
Piping is past life
expectancy and
has various leaks.
Refrigerant used
is obsolete.
Equipment is
obsolete and past
it life expectancy.
Tubing has thin
walls.
30 years old or
older equipment
with no fresh air
ventilation or DDC
controls. Cabinet
unit ventilators,
ductless units,
packaged roof top
units with electric
reheat. Units
show signs of
severe rust and
duct leaks.
Equipment is
obsolete.
Equipment needs
replaced.
Superior
10 years old or
newer.
Playground
equipment and
surface meets or
exceeds current
safety standards.
Playfields are
large, level, and
easily accessible.
Competition fields
are well
manicured with
accessible
seating. Practice
fields are
abundant and well
cared for with
excellent stand of
grass. Track is
level with 8 lanes.
10 years old or
newer fixtures
with lighting
controls that use
variable light
levels, occupancy
sensors, high
efficiency lamps,
and ballasts. Foot
candles of light
measured at desk
height is above
45.
As determined by
the assessment of
ADA compliance
report. Items
considered
accessible entry
to building and
items to provide
basic
accessibility.
Good
Adequate
Not Adequate
Playgrounds, Athletic Fields
15 years old or
15 years old or
15 years old or
newer.
newer.
older. Playground
Playground
Playground
equipment is old
equipment and
equipment is
and does not
surface meets or
dated and meets
meet current
exceeds current
current safety
safety standards.
safety standards.
standards.
Playfields are
Playfields are
Playfields are
level but not
large, level, and
level but not
easily accessible.
easily accessible. easily accessible. Competition fields
Competition fields Competition fields are manicured
are well
are manicured
with accessible
manicured with
with accessible
seating. Practice
accessible
seating. Practice
fields are small
seating. Practice
fields are
with a good stand
fields are
adequate and well of grass. Track is
adequate and well cared for with a
level with 6 lanes.
cared for with a
good stand of
Track and
good stand of
grass. Track is
playground needs
grass. Track is
level with 6 lanes. replaced.
level with 7 lanes. Track needs
resurfaced.
Lighting
20 years old or
20 years old or
30 years old or
newer fixtures
older fixtures with older fixtures with
with lighting
lighting controls
no lighting
controls that use
that use variable
controls that use
variable light
light levels,
variable light
levels, occupancy occupancy
levels, occupancy
sensors, high
sensors, high
sensors, high
efficiency lamps,
efficiency lamps,
efficiency lamps,
and ballasts. Foot and ballasts. Foot and ballasts. Foot
candles of light
candles of light
candles of light
measured at desk measured at desk measured at desk
height is above
height is above
height is below
45.
35.
30.
ADA Accessibility
As determined by As determined by As determined by
the assessment of the assessment of the assessment of
ADA compliance
ADA compliance
ADA compliance
report. Items
report. Items
report. Items
considered
considered
considered
accessible entry
accessible entry
accessible entry
to building and
to building and
to building and
items to provide
items to provide
items to provide
basic
basic
basic
accessibility.
accessibility.
accessibility.
17
Poor
15 years old or
older. Playground
equipment is old
and does not
meet current
safety standards.
Playfields are
level but not
easily accessible.
Competition fields
are manicured
without accessible
seating. Practice
fields are small
with a stand of
grass. Track is
level with 6 lanes.
Track and
playground needs
replaced. Fields
need upgraded.
30 years old or
older fixtures with
no lighting
controls that use
variable light
levels, occupancy
sensors, high
efficiency lamps,
and ballasts. Foot
candles of light
measured at desk
height is below
30.
As determined by
the assessment of
ADA compliance
report. Items
considered
accessible entry
to building and
items to provide
basic
accessibility.
Superior
Good
Classroom sizes
are Pre-K and K,
1,000 ft2; grades 1
thru 5, 900 ft2;
and grades 6 thru
12, 850 ft2.
Primary grades
have access to
sinks, drinking
fountain, and
lavatory in
individual
classroom. Ample
daylight and
teaching station
equipped with
current teaching
technologies.
Classroom sizes
are Pre-K and K,
1,000 ft2; grades 1
thru 5, 900 ft2;
and grades 6 thru
12, 850 ft2.
Primary grades
have access to
sinks, drinking
fountain, and
shared lavatory in
individual
classroom. Ample
daylight and
teaching station
equipped with
current teaching
technologies.
Wide corridors
providing
excellent,
administrative
control, student
circulation, and
full visibility.
Large centrally
located assembly
area with
sufficient group
toilets for afterschool activities.
Large storage
areas for
textbooks,
furniture, and
school supplies.
Separate space
for faculty
workroom and
parent volunteer
groups.
Wide corridors
providing good,
administrative
control, student
circulation, and
full visibility.
Large assembly
area with group
toilets for afterschool activities.
Storage areas for
textbooks,
furniture, and
school supplies.
Separate space
for faculty
workroom and
parent volunteer
groups.
Adequate
Functional Attribute
Classrooms
Classroom sizes
are Pre-K and K,
< 1,000 ft2; grades
1 thru 5, <900 ft2;
and grades 6 thru
12, < 850 ft2.
Primary grades
have access to
sinks and drinking
fountain in open
classroom.
Teaching station
equipped with
current teaching
technologies.
Gang lavatories
for elementary
grades.
Core Facilities
Corridors
providing
administrative
control, student
circulation, and
partial visibility.
Assembly area
with group toilets
for after-school
activities. Storage
areas for
textbooks,
furniture, and
school supplies.
Separate space
for faculty
workroom.
18
Not Adequate
Poor
Classroom sizes
are Pre-K and K,
< 900 ft2; grades 1
thru 5, < 800 ft2;
and grades 6 thru
12, < 750 ft2.
Primary grades do
not have sinks
and drinking
fountain in
classroom.
Teaching station
is not equipped
with current
teaching
technologies or
poorly located.
Gang lavatories
for elementary
grades.
Classroom sizes
are Pre-K and K,
< 800 ft2; grades 1
thru 5, < 700 ft2;
and grades 6 thru
12, < 650 ft2.
Primary grades do
not have sinks
and drinking
fountain in
classroom.
Teaching station
is not equipped
with current
teaching
technologies or
poorly located.
Gang lavatories
for elementary
grades.
Narrow corridors
providing
inadequate
administrative
control, poor
student
circulation, and
poor visibility.
Small assembly
area without
sufficient group
toilets for afterschool activities.
Limited storage
areas for
textbooks,
furniture, and
school supplies.
Separate space
for faculty
workroom.
Narrow corridors
providing
inadequate
administrative
control, poor
student
circulation, and
poor visibility.
Small assembly
area without
sufficient group
toilets for afterschool activities.
Limited storage
areas for
textbooks,
furniture, and
school supplies.
Separate space
for faculty
workroom.
Superior
Good
Adequate
Not Adequate
Specialty Instruction (Special Education, Summit)
Classroom size
Classroom size
Classroom size
Classroom size is
between 850 ft2
between 750 ft2
between 650 ft2
less than 600 ft2.
2
2
2
and 1,000 ft .
and 900 ft .
and 750 ft .
Accessible nonprivate facilities
Accessible private Accessible private Accessible semifor proper
facilities for proper facilities for proper private facilities
restroom and
restroom and
restroom and
for proper
changing stations.
changing stations. changing stations. restroom and
Separate secure
Separate secure
changing stations. Time-out room is
needed. Space is
time-out room as
time-out room as
Separate secure
inadequate and
needed. Space is needed. Space is time-out room as
flexible and meets flexible and meets needed. Space is does not meet the
the needs of all
the needs of all
flexible and meets needs of all
special instruction
special instruction special instruction the needs of all
requirements.
requirements.
special instruction requirements.
requirements.
English Language Learning (ESOL,Title III)
Separate
Separate
Small or shared
Small or shared
classroom with
classroom with
space with
space with
between 700 ft2
between 500 ft2
adequate access
inadequate
to technology
access to
and 900 ft2 to
and 700 ft2 to
resources. Break- technology
provide
provide
out space for
resources. No
specialized
specialized
specialize
break-out space
instruction for
instruction for
for specialized
English language English language instruction.
instruction.
learning
learning
programs.
programs.
Instructional Resource Rooms
Separate room
Separate room
Small or shared
Small or shared
with between 300 with between 200 space with
space with
ft2 and 500 ft2 to
ft2 and 300 ft2 to
adequate access
inadequate
to technology
access to
provide
provide
resources. Break- technology
specialized
specialized
out space for
resources. No
instruction.
instruction.
break-out space
Private office and Shared office and specialized
for specialized
storage space for storage space for instruction.
instruction.
instructional
instructional
resource staff.
resource staff.
Space is flexible
and meets the
instructional
needs of students.
Space has
technologies
required to meet
needs of staff.
19
Poor
Classroom size is
less than 600 ft2.
Accessible nonprivate facilities
for proper
restroom and
changing stations.
Time-out room is
needed. Space is
inadequate and
does not meet the
needs of all
special instruction
requirements.
Small or shared
space with
inadequate
access to
technology
resources. No
break-out space
for specialized
instruction.
Small or shared
space with
inadequate
access to
technology
resources. No
break-out space
for specialized
instruction.
Superior
Access control
provided with
security vestibule.
Interior and
exterior cameras
covering all areas
of building egress
and ingress.
Alarm system
dials to call center
in event of a
breech in security.
Classrooms
exceed safe
classrooms for
schools
standards.
Separate areas
dedicated to
computer lab,
study area,
research area,
and reading nook.
Layout of media
center allows for
observation and is
well lit with an
abundance of
natural light.
Furnishings are
comfortable and
plentiful. State of
the art
technologies are
available for use
by students and
instructors.
Shelving is
available for a
great quantity of
books and other
research
materials.
Good
Adequate
Security Standards
Access control
Access control
provided with
provided without
security vestibule. security vestibule.
Interior and
Interior and
exterior cameras
exterior cameras
covering all areas covering all areas
of building egress of building egress
and ingress.
and ingress.
Alarm system
Alarm system
dials to call center dials to call center
in event of a
in event of a
breech in security. breech in security.
Classrooms meet Classrooms meet
safe classroom for safe classroom for
schools
schools
standards.
standards.
Separate areas
dedicated to
computer lab,
study area,
research area,
and reading nook.
Layout of media
center allows for
observation and is
well lit with an
abundance of
natural light.
Furnishings are
comfortable and
plentiful. Current
technologies are
available for use
by students and
instructors.
Shelving is
available for a
great quantity of
books and other
research
materials.
Media Centers
Areas dedicated
to computer lab,
study area,
research area,
and reading nook.
Layout of media
center allows for
observation and
has adequate
lighting.
Furnishings are
comfortable and
plentiful. Current
technologies are
available for use
by students and
instructors.
Shelving is
available for a
good quantity of
books and other
research
materials.
20
Not Adequate
Poor
Access control
provided without
security vestibule.
Interior and
exterior cameras
covering all areas
of building egress
and ingress.
Alarm system
dials to call center
in event of a
breech in security.
Classrooms meet
safe classroom for
schools
standards.
Access control
provided without
security vestibule.
Interior and
exterior cameras
covering all areas
of building egress
and ingress.
Alarm system
dials to call center
in event of a
breech in security.
Classrooms meet
safe classroom for
schools
standards.
Areas dedicated
to computer lab,
study area,
research area,
and reading nook.
Layout of media
center has
adequate lighting
and is difficult for
overall
observation of
students.
Furnishings are
dated and need
updated. Current
technologies are
available for use
by students and
instructors.
Shelving is
available for
books and other
research
materials.
Area is small and
inefficient without
separate
designated areas
for research,
computer lab, and
reading. Shelving
and furniture is
old and needs
replaced. Less
than minimal
natural light and
technologies
available are
outdated.
Superior
Separate areas
dedicated to voice
and instrumental
instruction.
Auditorium with
stage equipped
with performance
lighting and
seating.
Abundance of
storage for music
equipment and art
supplies.
Separate room
with kiln and
exhaust. Sinks
with available
sediment and
plaster trap.
Abundance of
natural light in the
art area.
Good
Adequate
Art and Music Areas
Separate areas
Shared areas for
dedicated to voice voice and
and instrumental
instrumental
instruction.
instruction. Stage
Auditorium with
equipped with
stage equipped
performance
with performance lighting and
lighting and
seating. Storage
seating. Storage
for music
for music
equipment and art
equipment and art supplies.
supplies.
Separate room
Separate room
with kiln and
with kiln and
exhaust. Sinks
exhaust. Sinks
with available
with available
sediment and
sediment and
plaster trap.
plaster trap.
Limited natural
Abundance of
light in the art
natural light in the area.
art area.
Health Services
800 or more
400 or more
Less than 300 ft2
health suite with
health suite with
health room with
three cots, private two cots, private
one cot, private
exam room, toilet, exam room, toilet, exam room, toilet,
and private offices and office for
and office for
for nurse and
nurse and
nurse and
physician.
physician.
physician.
Location of the
Location of the
Location of the
health office
health office
health office
provides privacy
provides privacy
provides
and confidentiality and confidentiality confidentiality.
and a private
and a private
Secure storage
consultation room. consultation room. for medical
supplies and
Secure storage
Secure storage
student
for medical
for medical
medications.
supplies and
supplies and
Meets minimum
student
student
needs of student
medications.
medications.
population.
ft2
ft2
21
Not Adequate
Poor
No area dedicated
to music and art
instruction.
Small stage
equipped with
limited seating
capacity and
lighting. Storage
of music
equipment and art
supplies are kept
on a cart and
moved to
classrooms as
needed. Limited
natural light in the
art area.
No area dedicated
to music and art
instruction. No
stage area
available and
school has limited
seating capacity.
Storage for music
equipment and art
supplies is kept
on a cart and
moved to
classrooms as
needed. Little to
no natural light in
the art area.
Less than 200 ft2
health room with a
separate cot and
semi-private exam
room. Private
office for nurse in
health room.
Secure storage
for medical
supplies and
student
medications.
Meets minimum
needs of student
population.
Less than 150 ft2
health room
without a private
exam room. No
private office for
nurse in health
room.
Secure storage
for medical
supplies and
student
medications.
Meets minimum
needs of student
population.
Superior
Adequate serving
lines, lighting,
seating and space
for the students
being served.
Kitchen has
updated
equipment and
excellent work
flow. Ample
storage and prep
area.
Large gymnasium
with seating, an
abundance of
space for student
population, and
community afterschool activities.
Regulation sized
primary and
secondary courts.
Secondary
gymnasium for
weight training
and multipurpose
space. Locker
rooms and
showers available
for students and
extracurricular
teams. Plenty of
organized storage
with separate
office for physical
education
instructors. Setup flexibility with
lighting, sound
system, and
independent
HVAC controls.
Good
Adequate
Food Service Areas
Adequate serving Adequate serving
lines, lighting,
lines, lighting,
seating and space seating and space
for the students
for the students
being served.
being served.
Kitchen has
Kitchen
updated
equipment is
equipment and
outdated and
good work flow.
storage limited.
Good storage and Layout is
prep area.
adequate.
Not Adequate
Poor
Inadequate
serving lines,
lighting, seating
and space for the
students being
served. Kitchen
equipment needs
replaced and
layout is
inefficient.
Inadequate
serving lines,
lighting, seating
and space for the
students being
served. Kitchen
equipment needs
replaced and
layout is
extremely
inefficient.
Storage is limited.
Assembly, Physical Education Areas
Large gymnasium Regulation sized
Multipurpose
with ample space gymnasium with
room without
for student
minimum indoor
regulation sized
population and
courts. Locker
courts. Locker
community afterroom and
rooms are small
school activities.
showers available or not available.
Secondary
for current student Inadequate space
multipurpose area population. No
for student
available.
available auxiliary population and no
Regulation sized
or secondary
community use
court with
gymnasium.
space. Ceiling is
auxiliary courts.
Shared storage
low and lighting is
Locker rooms and and office area for inadequate.
showers available physical
Storage is small
for students and
education
and inefficient.
extracurricular
instructors are
Space is
teams. Plenty of
small and
inadequate; a
storage with
inefficient. Set-up gymnasium is
offices for
flexibility, lighting, needed.
physical
and sound
education
system.
instructors. Set-up
flexibility with
lighting, sound
system, and
independent
HVAC controls.
22
Multipurpose
room without
regulation sized
courts. Locker
rooms are small
or not available.
Inadequate space
for student
population and no
community use
space. Ceiling is
low and lighting is
poor. Storage is
small and
inefficient. Space
is poor and a
gymnasium is
needed.
Superior
Office suite with
ample space for
Principal,
Assistant
Principal, and
Resource Officer.
Separate secure
storage space for
student records in
close proximity to
offices. Separate
work room, faculty
dining, reception
area, and staff
toilets. Provisions
for security.
Layout of area is
specifically
designed for the
instructional
needs of the
program. State of
the art equipment
available that will
allow the most
efficient use of all
education
resources. Area is
safe and allows
for excellent
instruction.
Good
Adequate
Not Adequate
Administration Areas
Office suite with
Adequate office
Inadequate office
ample space for
space for
space for
Principal,
Principal,
Principal,
Assistant
Assistant
Assistant
Principal, and
Principal, and
Principal, and
Resource Officer. Resource Officer. Resource Officer.
Separate secure
Secure storage
Secure storage
storage space for space for student space for student
student records in records in close
records. Shared
close proximity to proximity to
work room and
offices. Separate offices. Work
faculty dinning.
work room, faculty room, faculty
Reception area
dining, reception
dining, reception
does not have
area, and staff
area, staff toilets.
appropriate
toilets. Provisions Provisions for
provisions for
for security
security.
security.
Technology Education
Layout of area is
Layout of area is
Layout of area is
specifically
adequate to meet not ideal for
designed for the
the instructional
delivery of
instructional
needs of the
instructional
needs of the
program.
program.
program. State of Equipment is
Equipment is
the art equipment sufficient and
outdated and
available that will
meets all current
should be planned
allow the most
safety standards.
for replacement.
efficient use of all
Area meets
education
minimum safety
resources. Area is
standards. Lack
safe and allows
of dedicated
for good
instruction area
instruction.
for programs.
23
Poor
Inadequate office
space for
Principal,
Assistant
Principal, and
Resource Officer.
Secure storage
space for student
records. Shared
work room and
faculty dining.
Reception area
does not have
appropriate
provisions for
security.
Layout of area is
inefficient and
needs updating.
Equipment is old
and past useful
life. Area meets
minimum safety
standards but
must be updated.
Lack of proper
infrastructure to
provide
instructional
programs.
Superior
Good
Adequate
Not Adequate
Adjustments
Analysis of energy management
Entire mechanical Entire mechanical Adequate controls On off control, set
point control,
on off and set
system has DDC
system has DDC
economizer
controls, with CO2 controls, with CO2 point control,
control, DDC with
control for outside control for outside economizer
control, DDC and mostly pneumatic
air and overall
air and overall
controls. Basic
energy efficiency. energy efficiency. pneumatic, CO2
control for outside programming
Efficient systems
Efficient systems
Energy audit
air and overall
include
include, heat
energy efficiency. shows excess
geothermal, heat
recovery, VAV,
energy usage.
recovery, VAV,
and high
and variable flow
efficiency fuel
refrigerant
burners.
systems.
Open School Characteristics
Classrooms are
Classrooms are
Classrooms
Open classrooms
all self-contained
self-contained
partitions are not
and corridor with
with separate
with open corridor floor to ceiling.
sound proof
closed corridors.
connecting
Sliding partitions
partitions to
Partitions are floor classrooms.
separating 2 or
separate spaces.
to ceiling.
Partitions are floor more spaces.
Acoustics is
to ceiling.
distracting to
students.
Age of School
0 to 9 years
10 to 19 years
20 to 29 years
30 to 39 years
Enrollment vs. State Rated Capacity (Elementary)
0 to 89%
90 to 98%
99 to 107 %
108 to 114 %
Enrollment vs. State Rated Capacity (Middle)
0 to 89%
90 to 98%
99 to 107 %
108 to 114 %
Enrollment vs. State Rated Capacity (High)
0 to 94%
95 to 99%
100 to 104 %
105 to 114 %
Site Size (Elementary)
Over 15 acres
12 to 14 acres
8 to 11 acres
4 to 7 acres
Poor
On off control, set
point control,
economizer
control, DDC with
mostly pneumatic
controls. Basic
programming.
Energy audit
shows excess
energy usage.
Open classrooms
and corridor with
no partitions to
separate spaces.
Acoustics is
distracting to
students and
faculty.
Over 40 years
Over 115%
Over 115%
Over 115%
Less than 3 acres
Over 30 acres
25 to 29 acres
Site Size (Middle)
20 to 24 acres
10 to 19 acres
Less than 9 acres
Over 60 acres
50 to 59 acres
Site Size (High)
40 to 49 acres
30 to 39 acres
Less than 29
acres
24
25
85
85
85
95
85
95
95
85
85
95
95
95
55
85
85
55
Hickory Elementary
Lincolnshire Elementary
Maugansville Elementary
Old Forge Elementary
Pangborn Elementary
Paramount Elementary
Pleasant Valley Elem.
Potomac Heights Elem.
Rockland Woods Elem.
Ruth Anne Monroe Primary
Salem Ave. Elementary
Sharpsburg Elementary
Smithsburg Elementary
Williamsport Elementary
Winter Street Elem.
* Overall Scoring Scale:
85
85
Hancock Elementary
55
95
85
65
85
95
95
85
95
75
95
85
85
65
75
95
95
85
65
95
85
Greenbrier Elementary
85
Emma K. Doub Elem.
95
85
Eastern Elementary
80
85
75
Conococheague Elem.
85
Funkstown School
85
Clear Spring Elementary
95
Fountaindale Elementary
85
Cascade Elementary
75
95
85
85
3
Exterior Conditions (Doors)
Fountain Rock Elem.
95
Boonsboro Elementary
1
Site Layout, parking, bus dropoff,walkways
Bester Elementary
Weight Factor
SCHOOL NAME
Exterior Conditions (Windows, Walls)
Roof Conditions
65
87
95
95
85
96
95
95
97
91
95
83
95
89
75
80
97
79
95
71
88
77
76
85
84
76
95
3
Interior Conditions (Walls, Ceiling, Etc.)
65
95
85
75
85
95
95
85
85
85
95
75
95
85
75
85
75
85
75
85
90
85
65
85
95
85
95
2
85
95
85
55
85
95
95
85
85
85
95
85
95
85
85
85
85
85
85
85
75
85
65
85
95
85
95
2
Flooring (Tile, Carpet. Etc.)
95 - 100 = Superior
55
85
95
55
95
95
95
85
85
85
95
65
95
85
75
65
85
95
95
75
95
85
55
85
95
75
95
3
Electrical Distribution (Outlets, Power)
60
85
85
55
85
95
95
75
80
85
90
70
95
85
75
65
70
65
60
75
70
85
60
85
85
80
95
3
Fire and Life Safety (Sprinkler, Alarm)
Lavatories
55
85
85
70
95
95
95
75
75
85
95
75
95
85
75
75
75
75
75
75
85
85
60
95
75
80
95
3
75
85
85
75
85
95
95
85
75
85
95
75
95
85
85
85
85
85
85
85
75
85
80
85
95
85
95
1
Communications Systems (Phone, Intercom
85 - 94 = Good
75
85
85
75
90
95
95
80
75
95
90
85
95
85
75
75
75
75
70
70
75
85
75
95
85
85
95
3
Potable water
85
85
85
85
85
85
85
85
85
85
85
85
85
85
85
85
75
85
85
75
85
85
50
85
85
85
95
1
Heating Systems
Air Conditioning Systems (Central Plant)
n/a
55
85
85
85
90
75
85
95
95
95
80
85
95
95
95
85
75
55
85
95
55
95
95
85
55
85
95
65
95
3
Air Handling or RTU Systems
85
90
n/a
95
n/a
95
n/a
95
n/a
95
85
95
95
n/a
n/a
95
n/a
95
80
n/a
85
n/a
95
95
1
85
85
75
75
85
95
95
85
75
75
95
85
95
85
75
75
75
65
85
85
70
75
75
85
95
65
95
1
Playgrounds, Athletic Fields
75 - 84 = Adequate
65
85
75
95
95
95
95
85
95
85
95
95
95
75
75
85
85
95
95
95
95
85
75
85
90
95
95
3
Lighting
60
85
85
65
90
95
95
80
75
85
95
75
95
85
85
80
70
95
70
95
95
85
65
85
95
75
95
2
Accessibility (A.D.A.)
Classrooms, Core Facilities
55
95
85
65
95
95
95
75
85
85
95
65
95
85
75
75
65
85
65
65
75
85
65
85
75
75
95
2
Specialty Instruction (Summit,Special Ed.)
55
85
85
75
95
95
95
85
85
85
95
55
95
85
85
75
85
85
75
75
85
95
70
75
85
85
95
1
55
75
55
n/a
55
95
95
55
n/a
55
n/a
n/a
95
55
55
n/a
55
85
65
n/a
65
95
n/a
n/a
n/a
65
95
1
ELL ESOL
1
Instructional Resource Rooms
65
85
85
65
95
95
95
55
75
85
95
55
85
85
75
75
85
65
65
75
75
95
75
85
85
75
95
65 - 74 = Not Adequate
55
85
95
65
95
95
95
65
65
95
95
75
95
85
75
65
65
75
55
85
65
95
65
95
75
65
95
1
Security Standards
85
85
85
75
85
95
95
85
75
85
95
85
95
85
75
85
85
85
85
85
75
85
75
85
85
85
95
1
Media Centers
Art, Music Areas
65
95
75
75
85
95
85
75
85
85
95
85
95
75
65
75
75
65
85
75
65
85
55
75
85
75
95
1
55
75
65
65
85
95
85
65
65
65
95
65
95
65
75
55
55
55
75
65
55
65
65
65
75
65
95
1
Health Services
1
Food Service Areas
65
85
75
65
75
95
95
65
55
75
95
75
95
55
65
65
65
65
55
95
75
65
55
75
65
65
95
64 or less = Poor
65
85
85
75
85
95
85
75
85
85
85
75
85
85
65
85
85
85
75
65
75
75
65
85
75
85
95
1
Assembly/Phys.Ed. Areas
65
85
85
75
85
95
95
65
65
75
95
75
95
75
75
65
75
65
75
75
75
85
65
75
65
75
95
1
Administration Areas
55
95
85
55
95
95
95
65
75
85
95
65
95
85
65
55
85
65
65
65
65
85
55
85
65
75
95
1
Technology Education
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
1
Analysis of energy management
75
85
85
75
85
95
95
85
85
85
85
80
95
85
85
85
80
75
75
85
85
85
65
85
80
85
95
2
75
95
95
85
95
95
95
65
75
95
95
65
95
95
55
65
55
85
85
55
75
95
75
95
75
95
95
1
Open school characteristics
ADJUSTMENTS
55
85
85
55
95
95
95
55
75
75
95
55
95
85
65
65
55
55
55
55
55
75
55
85
55
75
95
3
Age of School
FUNCTIONAL
75
65
85
65
95
85
95
95
75
85
75
95
95
75
85
95
95
95
75
95
75
95
95
85
95
65
95
3
Enrollment vs. State Rated Capacity
PHYSICAL
Site Size
55
95
85
65
85
95
85
75
85
75
95
95
95
85
75
95
75
85
85
95
75
95
85
75
75
75
85
1
SCORING
Functional Rating
Physical Ratings
97% 5460
74% 4530
80% 4601
83% 4803
99% 5190
73% 4339
98% 5480
81% 4792
75% 4420
75% 4280
77% 4406
78% 4618
75% 4430
77% 4383
75% 4659
88% 4901
68% 3793
84% 4855
80% 4712
79% 4523
69%
92%
91%
77%
94%
65% 3640
91% 4991
83% 4900
72% 4000
90% 5150
100% 100% 5378
100%
89%
88%
92%
99%
85%
100%
90%
83%
80%
85%
87%
85%
85%
91%
89%
72%
92%
94%
85%
100% 100% 5500
Category Points
57
58
58
57
58
57
58
57
57
57
57
56
58
58
58
57
57
57
58
56
58
58
56
57
56
58
58
69%
91%
89%
75%
94%
99%
99%
84%
86%
89%
96%
82%
99%
88%
81%
80%
82%
86%
81%
83%
85%
90%
73%
90%
89%
83%
100%
2014 Overall Rating*
PRIOR YEAR SCORING
Total Points
2014 Facilities Assessment
71%
92%
89%
75%
94%
100%
99%
84%
87%
90%
97%
83%
99%
88%
81%
80%
83%
85%
83%
84%
87%
90%
74%
89%
89%
83%
73%
2013 Overall Rating*
26
85
75
85
85
85
95
95
75
North Hagerstown High
Smithsburg High
South Hagerstown High
Wash. Co. Tech. High
Williamsport High
Antietam Academy
Farview Outdoor Center
Marshall Street Center
* Overall Scoring Scale:
85
Hancock Middle/High
85
Western Heights Middle
85
85
Springfield Middle
Clear Spring High
75
Smithsburg Middle
75
65
Northern Middle
65
75
E. Russell Hicks Middle
Boonsboro High
85
Barbara Ingram School
85
Clear Spring Middle
1
Site Layout, parking, bus dropoff,walkways
Boonsboro Middle
Weight Factor
SCHOOL NAME
Exterior Conditions (Doors)
75
75
95
95
65
85
95
85
95
75
95
95
85
90
65
95
95
95
75
3
Exterior Conditions (Windows, Walls)
Roof Conditions
81
78
97
75
97
75
75
90
95
65
97
95
84
91
84
85
92
95
65
3
Interior Conditions (Walls, Ceiling, Etc.)
70
75
95
85
75
85
75
85
65
85
75
95
80
85
85
85
85
85
85
2
75
65
95
85
85
85
85
85
75
85
75
95
80
85
85
85
75
85
85
2
Flooring (Tile, Carpet. Etc.)
95 - 100 = Superior
75
75
95
95
75
85
95
85
95
85
95
95
75
95
65
95
95
95
75
3
Electrical Distribution (Outlets, Power)
65
75
95
70
60
85
95
75
75
75
75
95
75
80
65
75
95
75
70
3
Fire and Life Safety (Sprinkler, Alarm)
Lavatories
75
75
95
65
65
85
75
85
65
75
75
95
75
85
85
85
75
75
85
3
85
85
95
85
85
85
85
85
85
85
85
95
85
85
85
85
85
85
85
1
Communications Systems (Phone, Intercom
85 - 94 = Good
95
65
95
85
75
65
75
85
65
85
95
95
85
75
85
85
85
80
85
3
Potable water
85
85
85
85
85
85
85
85
85
85
85
85
85
85
85
85
85
85
85
1
Heating Systems
Air Conditioning Systems (Central Plant)
85
n/a
n/a
85
n/a
85
85
85
75
n/a
n/a
n/a
75
95
80
90
85
n/a
n/a
1
Air Handling or RTU Systems
75
65
95
75
65
85
75
85
75
95
80
95
65
75
75
75
95
95
95
3
95
85
85
85
n/a
85
75
95
65
85
75
n/a
85
85
65
75
85
75
85
1
Playgrounds, Athletic Fields
75 - 84 = Adequate
95
75
95
85
65
85
95
85
75
85
95
95
75
75
85
85
85
95
95
3
Lighting
65
75
95
85
95
85
65
85
85
85
85
95
65
65
85
95
95
85
85
2
Accessibility (A.D.A.)
Classrooms, Core Facilities
n/a
n/a
95
75
65
75
75
75
75
75
75
95
65
75
85
75
75
85
75
2
Specialty Instruction (Summit,Special Ed.)
55
85
95
75
85
85
75
65
75
75
65
95
75
75
85
75
75
85
75
1
n/a
n/a
n/a
85
55
55
55
55
55
55
55
n/a
65
55
75
85
75
55
55
1
ELL ESOL
1
Instructional Resource Rooms
n/a
85
95
55
75
65
85
65
65
75
75
95
65
65
75
75
55
65
75
65 - 74 = Not Adequate
95
65
95
55
85
65
65
95
75
65
55
95
65
55
55
65
65
65
75
1
Security Standards
75
75
95
85
85
85
85
85
75
85
85
Art, Music Areas
75
n/a
95
65
85
75
75
75
75
75
85
85
75
85
85
65
75
75
75
1
75
75
95
75
65
85
65
55
65
55
65
95
75
55
65
55
75
55
65
1
Health Services
1
Food Service Areas
65
65
95
75
65
85
75
85
65
65
75
55
65
55
55
85
65
75
85
64 or less = Poor
n/a
n/a
n/a
85
75
85
65
85
85
75
75
n/a
75
85
75
75
75
75
75
85
75
1
Media Centers
85
85
75
85
75
75
1
Assembly/Phys.Ed. Areas
65
85
85
65
n/a
65
65
65
65
55
75
n/a
85
85
85
75
65
75
85
1
Administration Areas
75
75
95
75
85
75
85
75
75
85
65
95
75
75
85
85
75
85
75
1
Technology Education
85
65
n/a
75
65
75
75
75
85
75
75
65
65
75
85
75
65
95
75
1
Analysis of energy management
75
65
95
75
80
85
65
75
75
75
75
95
75
75
85
75
85
85
85
2
75
85
95
95
85
95
95
95
85
65
85
95
75
65
65
75
95
65
65
1
Open school characteristics
ADJUSTMENTS
65
65
95
55
55
85
55
75
55
65
65
95
65
65
65
65
55
65
65
3
Age of School
FUNCTIONAL
95
95
95
85
95
65
85
85
75
95
85
85
85
95
65
95
95
95
95
95
85
65
85
95
95
65
95
95
85
1
Site Size
95
95
95
75
95
85
85
95
95
3
Enrollment vs. State Rated Capacity
PHYSICAL
Physical Ratings
84%
77%
97%
86%
80%
87%
87%
90%
84%
86%
90%
99%
82%
87%
82%
89%
92%
91%
87%
SCORING
Functional Rating
67% 4198
71% 3994
99% 5191
78% 4640
76% 4201
80% 4745
77% 4625
76% 4820
76% 4555
75% 4550
77% 4711
89% 4960
76% 4512
76% 4623
83% 4617
79% 4750
76% 4856
81% 4825
78% 4625
Category Points
55
54
55
59
56
59
59
59
59
58
58
54
59
59
59
59
59
58
58
81%
79%
99%
84%
80%
85%
83%
87%
82%
83%
86%
97%
81%
83%
83%
86%
87%
88%
85%
2014 Overall Rating*
PRIOR YEAR SCORING
Total Points
2014 Facilities Assessment
82%
79%
99%
83%
80%
85%
83%
87%
81%
84%
84%
97%
82%
83%
83%
86%
82%
87%
85%
2013 Overall Rating*
PREVENTIVE MAINTENANCE
MECHANICAL EQUIPMENT
SCOPE
This section is intended to provide definition of preventive maintenance and repair
service to the Washington County Public School’s mechanical equipment located at 50
facilities. The Maintenance Department received and completed 774 work orders for
preventive maintenance in FY2014. The preventive maintenance items as outlined on
Schedules 1 – 13 are designed to maintain the mechanical equipment to a high level of
performance and to extend its efficient operating life and cover the mechanical
equipment located at all Washington County Public School facilities:
Antietam Academy
Barbara Ingram School for the Arts
Boonsboro Elementary
Boonsboro Middle
Boonsboro High
Cascade Elementary
Clear Spring Elementary
Clear Spring Middle
Clear Spring High
Conococheague Elementary
E. Russell Hicks Middle
Eastern Elementary
Emma K. Doub Elementary
Fairview Outdoor Center
Fountain Rock Elementary
Fountaindale Elementary
Funkstown Elementary
Greenbrier Elementary
Hancock Elementary
Hancock Middle-Senior High
Hickory Elementary
Lincolnshire Elementary
Marshall St. Education Center
Maugansville Elementary
Northern Middle
North Hagerstown High
Old Forge Elementary
Pangborn Elementary
Paramount Elementary
Pleasant Valley Elementary
Potomac Heights Elementary
Rockland Woods Elementary
Ruth Ann Monroe Primary
Salem Avenue Elementary
Sharpsburg Elementary
Smithsburg Elementary
Smithsburg Middle
Smithsburg High
South Hagerstown High
Springfield Middle
Wash. Co. Tech High
Western Heights Middle
Williamsport Elementary
Williamsport High
Winter Street Elementary
Seventy-Three (73) Relocatable Buildings
27
STEAM BOILERS
SCHEDULE 1
Perform the indicated preventive maintenance at the following schools:
Winter Street Elementary
PRE-SEASON INSPECTION AND SEASONAL START-UP
1.
2.
3.
4.
5.
6.
Inspect, clean, and lubricate the oil burner and combustion control equipment.
Check draft fans.
Check condensation pumps.
Check auxiliary oil pump.
Check auxiliary equipment operation.
Start oil burner, check operating controls, test safety controls, and pressure
relief valves.
7. Perform combustion tests and adjust oil burner for maximum efficiency.
MONTHLY PREVENTIVE MAINTENANCE INSPECTION
(Nov., Dec., Jan., Feb., Mar.)
1.
2.
3.
4.
5.
Check condensation pumps.
Inspect boiler and burner and adjust.
Test low water cut-off and pressure relief valves.
Check operating and safety controls.
Perform efficiency test.
28
HOT WATER BOILER
SCHEDULE 2
Perform the indicated preventive maintenance at the following schools:
Antietam Academy
Bester Elementary
Boonsboro Elementary
Boonsboro High
Cascade Elementary
Clear Spring Elementary
Conococheague Elementary
E. Russell Hicks Middle
Eastern Elementary
Emma K. Doub Elementary
Fairview Outdoor Center
Fountaindale Elementary
Funkstown Elementary
Hancock Middle-High
Lincolnshire Elementary
Marshall St. Education Center
Maugansville Elementary
North Hagerstown High
Northern Middle
Pangborn Elementary
Paramount Elementary
Pleasant Valley Elementary
Rockland Woods Elementary
Ruth Ann Monroe Primary
Salem Avenue Elementary
Sharpsburg Elementary
Smithsburg Elementary
South Hagerstown High
Williamsport Elementary
Williamsport High
PRE-SEASON INSPECTION AND START-UP
1. Inspect, clean and lubricate the oil or dual fuel burner and combustion control
equipment.
2. Check auxiliary oil pump.
3. Check draft fans.
4. Check auxiliary equipment operation.
5. Start burner, check operating controls, test safety controls and pressure relief
valves.
6. Perform combustion tests and adjust burner for maximum efficiency.
7. Dual fuel burners shall be checked on both oil and gas.
MONTHLY PREVENTIVE MAINTENANCE INSPECTION
(Nov., Dec., Jan., Feb., Mar.)
1.
2.
3.
4.
Inspect boiler and burner and adjust.
Dual fuel burners shall be checked on both oil and gas.
Perform combustion test.
Check operating and safety controls.
29
GAS OR OIL FIRED HOT WATER HEATERS
SCHEDULE 3
Perform the indicated preventive maintenance at the following schools:
Antietam Academy
Bester Elementary
Boonsboro High
Clear Spring Elementary
Clear Spring High
E. Russell Hicks Middle
Eastern Elementary
Hancock Middle High
Lincolnshire Elementary
Maugansville Elementary
North Hagerstown High
Northern Middle
Paramount Elementary
Ruth Ann Monroe Primary
Smithsburg High
South Hagerstown High
Springfield Middle
Wash. Co. Tech High
Western Heights Middle
Williamsport Elementary
Williamsport High
Winter Street Elementary
ANNUAL INSPECTION
1.
2.
3.
4.
Check operating controls.
Clean burners.
Lubricate controls.
Check operation for efficiency.
30
RECIPROCATING AND ROTARY CHILLERS
SCHEDULE 4
PRE-SEASON INSPECTION
Perform the indicated preventive maintenance at the following schools:
Boonsboro Elementary
Center for Education Services
Clear Spring Elementary
E. Russell Hicks Middle
Eastern Elementary
Emma K. Doub Elementary
Fountaindale Elementary
Funkstown Elementary
Hancock Elementary
Hickory Elementary
Lincolnshire Elementary
Marshall St. Education Center
Maugansville Elementary
North Hagerstown High
Pangborn Elementary
Pleasant Valley Elementary
Rockland Woods Elementary
Salem Avenue Elementary
Sharpsburg Elementary
Smithsburg Elementary
Smithsburg Middle
Western Heights Middle
Williamsport Elementary
Williamsport High
PRE-SEASON INSPECTION
1.
2.
3.
4.
5.
6.
Check and inspect for refrigerant leaks.
Check compressor oil level.
Change oil and refrigerant filter drier as required.
Perform Mega ohm test hermetic motor.
Check compressor crankcase heater operation.
Inspect electrical connections, contactors, relays and all operating and safety
controls.
7. Check vibration eliminators. Replace or adjust as required.
8. Check belts, sheaves, and coupling alignment. Replace and adjust as
required.
9. Fill and purge air from chilled water systems.
10. Inspect water-regulating valves and repair as may be required.
11. Provide refrigerant and repair all refrigerant leaks.
12. Follow all EPA, state, and local regulations for refrigerant handling.
13. Check air condensing coils and clean at least once per year.
14. Clean strainers including strainer in blow-down joints at least once a year.
31
SEASONAL START-UP
1. Check auxiliary equipment operation.
2. Review manufacturer’s recommendation for start-up.
3. Energize crankcase heater per manufacturer’s recommendation for
crankcase warm-up.
4. Check and test all operating and safety controls.
5. Start chilled water pump, condenser water pump, and cooling tower.
6. Start water chiller.
7. Check refrigerant charge, oil level, and oil pressure.
8. Analyze refrigerant sample after any compressor burnout.
MONTHLY PREVENTIVE MAINTENANCE INSPECTION
(May, June, July, August, September)
1. Log all operating conditions.
2. Check for leaks, refrigerant and water.
3. Follow all EPA, state, and local regulations for refrigerant recovery,
reclamation, and charging.
4. Inspect chiller and make adjustments as required.
5. Cycle operating controls and check capacity controls.
SEASON END INSPECTION
1. Drain water from all parts of systems that are likely to freeze during the winter
season.
2. Repair frozen coils and pipes on chilled water systems.
3. Clean chiller condenser and evaporator tube bundles.
4. Clean and paint external surfaces as required.
32
CENTRIFUGAL CHILLERS
SCHEDULE 5
Perform the indicated preventive maintenance at the following schools:
E. Russell Hicks Middle
North Hagerstown High
Northern Middle
South Hagerstown High
Springfield Middle
Smithsburg High
PRE-SEASON INSPECTION
1. Check main starter and control panel.
2. Check system for refrigerant leaks.
3. Follow all EPA, state, and local regulations for refrigerant handling.
4. Conduct mega ohm test on compressor motor and oil pump motor.
5. Brush condenser tubes at least once a year.
6. Change oil and filters.
7. Check operation of purge unit.
8. Clean purge drum and oil separator.
9. Change oil in purge pump motor and change belt.
10. Lubricate purge pump motor and change belt.
11. Lubricate inlet valve linkage.
12. Check oil sump heater operation.
SEASONAL START-UP
1. Check auxiliary equipment operation.
2. Check refrigerant and oil operation.
3. Check sump heater and purge pump oil heater.
4. Adjust and check all operating and safety controls.
5. Fill chilled water system.
6. Purge air from system.
7. Start chilled water pump.
8. Start water chiller.
9. Check and adjust refrigerant controls.
10. Check purge unit operation.
33
MONTHLY PREVENTIVE MAINTENANCE INSPECTION
(May, June, July, Aug., Sept.)
1.
2.
3.
4.
5.
6.
7.
Check chiller for leaks.
Inspect chiller and adjust as required.
Follow all EPA, state and local regulations for refrigerant handling.
Check operations of purge.
Check oil level.
Check electrical connections, contactors, and relays.
Check operating and safety controls.
END OF SEASON SHUTDOWN
1.
2.
3.
4.
5.
6.
Turn off water chiller.
Turn off chilled water pump and condenser water pump.
Drain chilled water system.
Clean strainers.
Drain water from all parts of the systems to prevent freeze damage.
Repair frozen coils and pipes on the chilled water system.
34
COOLING TOWERS
SCHEDULE 6
Perform the indicated preventive maintenance at the following schools:
E. Russell Hicks Middle
Emma K. Doub Elementary
Funkstown Elementary
Marshall Street Center
North Hagerstown High
Northern Middle
Sharpsburg Elementary
Smithsburg High
South Hagerstown High
Springfield Middle
Western Heights Middle
Williamsport High
START-UP INSPECTION
1. Remove all debris from condenser unit and flush as required.
2. Check and clean all strainers, bleed, over-flow and drain valves.
3. Check belts, motor sheaves and motor mounts. Replace and adjust as
required.
4. Lubricate fan and motor bearings per manufacturer’s recommendations.
5. Change oil in gear reducer assembly.
6. Check float assembly and check for proper operation.
7. Maintain water level in cooling towers so as not to lose water from overflow.
8. Check motor operating conditions.
9. Inspect electrical connections, contactors, relays and operating and safety
controls.
10. Check nozzles and clean or replace as required.
MONTHLY PREVENTIVE MAINTENANCE INSPECTION
(May, June, July, Aug., Sept.)
1.
2.
3.
4.
5.
Inspect fan motor, belts, and couplings.
Check oil level in gear reducer. Add oil as required.
Check intake strainer, bleed and overflow valves.
Check operating conditions and adjust as required.
Check fan motor and fan blade on all air-cooled equipment.
SEASON END INSPECTION
1. Drain water from cooling tower.
2. Clean strainers and spray nozzles.
35
AIR COOLED CONDENSERS
SCHEDULE 7
Perform the indicated preventive maintenance at the following schools:
Boonsboro Elementary
Center for Education Services
Clear Spring Elementary
Eastern Elementary
Fountaindale Elementary
Hancock Elementary
Hickory Elementary
Lincolnshire Elementary
North Hagerstown High
Pangborn Elementary
Pleasant Valley Elementary
Rockland Woods Elementary
Salem Avenue Elementary
Smithsburg Elementary
Smithsburg Middle
Williamsport Elementary
START-UP INSPECTION
1. Check and clean condenser coils at least once a year.
2. Straighten fins, as required.
3. Remove all debris from within and around unit.
4. Check and clean fan blades as required.
5. Check belts, sheaves, and mounts. Replace and adjust as required.
6. Lubricate fan and motor bearings.
7. Check for refrigerant leaks.
8. Check vibration eliminators. Replace or adjust as needed.
9. Check motor operation.
10. Check and test all operating and safety controls.
11. Inspect electrical connections, contactors, relays, operating and safety
controls.
12. Check operation.
MID-SEASON INSPECTION
1. Check belts, sheaves, and bearings.
2. Check for refrigerant leaks. Provide refrigerant, repair as needed following all
EPA, state, and local regulations for recovery, reclamation, and charging.
3. Check coils and straighten fins.
4. Lubricate fan and motor bearings.
5. Check operating condition and adjust as required.
36
DX AIR HANDLERS AND ROOF TOP UNITS
SCHEDULE 8
This schedule includes any self-contained DX package units and DX split system air
handlers (air and water-cooled).
Perform the indicated preventive maintenance at the following schools:
Boonsboro Elementary
Clear Spring Elementary
E. Russell Hicks Middle
Eastern Elementary
Emma K. Doub Elementary
Fountaindale Elementary
Funkstown Elementary
Hancock Middle High
Lincolnshire Elementary
Maugansville Elementary
Northern Middle
Pangborn Elementary
Paramount Elementary
Rockland Woods Elementary
Sharpsburg Elementary
Smithsburg Elementary
South Hagerstown High
Williamsport Elementary
Williamsport High
ANNUAL INSPECTION
1. Lubricate and adjust associated dampers and linkage to insure proper
operation (package units only).
2. Check and clean all condensate pans and drains.
3. Visually inspect all DX evaporator and condenser coils and clean as required
associated with the unit.
4. Check compressor oil level and mega ohm motor.
5. Check for refrigerant leaks.
6. Provide refrigerant and repair leaks as needed.
7. Follow all EPA, state, and local regulations for recovery, reclamation, and
charging.
8. Perform any other preventative maintenance procedures recommended by
manufacturer.
9. Verify operation of dampers and damper controls on all package units only.
10. Inspect and lubricate condenser fan and motor bearings.
11. Verify operation of crankcase heaters.
37
HEATING AND COOLING PUMPS
SCHEDULE 9
Perform the indicated preventive maintenance at the following schools:
Antietam Academy
Bester Elementary
Boonsboro Elementary
Boonsboro High
Cascade Elementary
Center for Education Services
Clear Spring Elementary
Conococheague Elementary
E. Russell Hicks Middle
Eastern Elementary
Emma K. Doub Elementary
Fountaindale Elementary
Funkstown Elementary
Hancock Elementary
Hancock Middle High
Lincolnshire Elementary
Marshall Street Center
Maugansville Elementary
North Hagerstown High
Northern Middle
Pangborn Elementary
Paramount Elementary
Rockland Woods Elementary
Ruth Ann Monroe Primary
Pleasant Valley Elementary
Salem Avenue Elementary
Sharpsburg Elementary
Smithsburg Elementary
Smithsburg Middle
Smithsburg High
Springfield Middle
South Hagerstown High
Williamsport Elementary
Williamsport High
ANNUAL INSPECTION
1. Check motor operation conditions.
2. Check visually pump alignment and pump coupling.
3. Tighten all nuts and bolts.
4. Check motor mount and vibration pads.
5. Lubricate pump bearing per manufacturer’s recommendations.
6. Lubricate motor bearing per manufacturer’s recommendations.
7. Inspect pump packing.
8. Inspect pump mechanical seals.
9. Replace as required.
10. Inspect electrical connection and contactors.
11. Repair or replace as required.
38
PACKAGED HEATING & COOLING SYSTEMS
(Roof Top Units, Unit Ventilators, Air Handling Units, Duct and Unit Reheats)
SCHEDULE 10
This schedule includes all DX roof top units, unit ventilators, and air-handling units and
shall include any other air handlers and unit ventilators within the listed school.
SEMI-ANNUAL INSPECTION
Perform the indicated preventive maintenance at the following schools:
Antietam Academy
Boonsboro Middle
Boonsboro High
Center for Education Services
Clear Spring Middle
Clear Spring High
Fountain Rock Elementary
Greenbrier Elementary
Hancock Elementary
Hickory Elementary
Maugansville Elementary
Old Forge Elementary
Pangborn Elementary
Potomac Heights Elementary
Rockland Woods Elementary
Ruth Ann Monroe Primary
Salem Avenue Elementary
Smithsburg Middle
Smithsburg High
Springfield Middle
Wash. Co. Tech High
Western Heights Middle
Winter Street Elementary
HEATING – PRE-SEASON INSPECTION
1.
2.
3.
4.
5.
6.
Check, clean, and lubricate the burner and combustion control equipment.
Check burner sequence of operation and combustion air equipment.
Check and clean all strainers and hand valves.
Check and clean all humidifiers. (Potomac Heights Elementary ONLY)
Check all combustion chambers.
Check electrical connections, contactors, relays, operating and all safety
controls.
7. Check all electric re-heat coils. Repair or replace as needed.
8. Check fan belts.
9. Inspect visually all DX coils and clean as required.
39
COOLING – PRE-SEASON INSPECTION
1.
2.
3.
4.
Check and clean all strainers.
Check and clean condensate pans and drains.
Check and clean all humidifiers. (Potomac Heights Elementary ONLY)
Check all electrical connections, contactors, relays, operating and safety
controls.
5. Check unit operation and adjust as required.
6. Check compressor oil level, mega ohm motor, check crankcase heater
operation.
7. Add oil as needed.
8. Start compressor, check operation, and adjust as needed.
9. Check for refrigerant leaks.
10. Provide refrigerant and repair leaks as needed.
11. Follow EPA, state, and local regulations for recovery, reclamation, and
charging.
12. Inspect visually all DX evaporator and condenser coils and clean as required.
13. Inspect and lubricate condenser fan and motor bearings.
40
COMMUNICATION ROOM AIR CONDITIONING UNITS
SCHEDULE 11
Perform the indicated preventive maintenance at the following schools:
Antietam Academy
Bester Elementary
Boonsboro Elementary
Boonsboro Middle
Boonsboro High
Center for Education Services
Clear Spring Elementary
Clear Spring Middle
Clear Spring High
E. Russell Hicks Middle
Eastern Elementary
Fountaindale Elementary
Hancock Middle High
Marshall St. Education Center
Maugansville Elementary
North Hagerstown High
Northern Middle
Pangborn Elementary
Paramount Elementary
Potomac Heights Elementary
Rockland Woods Elementary
Ruth Ann Monroe Primary
Salem Avenue Elementary
Smithsburg Elementary
Smithsburg High
Smithsburg Middle
South Hagerstown High
Springfield Middle
Western Heights Middle
Williamsport Elementary
Winter Street Elementary
Wash. Co. Tech. High
ANNUAL INSPECTION
1.
2.
3.
4.
5.
6.
7.
8.
9.
Inspect and lubricate fan and motor bearings.
Check and clean all condensate pans and drains.
Inspect visually all condenser coils and clean as required.
Inspect all electrical connections, contactors, relays and operating/safety
controls associated with the unit.
Check compressor oil level and perform mega ohm motor test.
Check for refrigerant leaks.
Provide refrigerant and repair leaks as needed.
Follow all EPA, state and local regulations for refrigerant handling.
Perform any other preventative maintenance procedures recommended by
manufacturer.
41
WATER TREATMENT
(Cooling Towers and Chilled Water Systems Only)
SCHEDULE 12
Perform the indicated preventive maintenance at the following schools:
Cooling Tower Treatment
Bester Elementary
Center for Education Services
E. Russell Hicks Middle
Emma K. Doub Elementary
Funkstown Elementary
Marshall Street Education Center
North Hagerstown High
Northern Middle
Sharpsburg Elementary
Smithsburg High
South Hagerstown High
Springfield Middle
Western Heights Middle
Williamsport High
Chiller Treatment
Bester Elementary
Boonsboro Elementary
Clear Spring Elementary
Eastern Elementary
Emma K. Doub Elementary
Hancock Elementary
Hickory Elementary
Marshall St. Education Center
Maugansville Elementary
Lincolnshire Elementary
North Hagerstown High
Northern Middle
Pangborn Elementary
Pleasant Valley Elementary
Rockland Woods Elementary
Salem Avenue Elementary
Smithsburg Elementary
Smithsburg Middle
Smithsburg High
South Hagerstown High
Springfield Middle
Western Heights Middle
Williamsport High
MONTHLY INSPECTION
(May, June, July, Aug., Sept.)
1.
2.
3.
4.
Analyze chilled water and condenser water for proper treatment.
Service all chemical bleed and feed equipment.
Adjust equipment controls to obtain proper operation.
Inspect visually the open portions of the system for evidence of scale, algae,
slime, and corrosion.
5. Furnish all treatment chemicals.
6. Slug treat biocide and antifoam to control slime and algae growth.
7. Inventory the remaining treatment chemicals and re-order as needed.
42
43
44
45
46
47
48
49
50
51
Work Order
Unscheduled repairs are identified and managed via the work order system. 6,631 work
orders for unscheduled maintenance and 774 preventive maintenance work orders were
generated in fiscal year 2014 totaling 7,405 work orders. 6,340 work orders were
completed and 1,070 are still in process. These work orders are spread over 18
different functional groups that span 50 buildings containing 3.3 million square feet on
1,175 acres.
The work order system is an internet-based computer application that allows access to
users wherever there is an internet connection. The system provides feedback to users
on the status of work order as it flows from request initiator to maintenance worker. The
system provides expected completion dates, parts required, estimated hours required to
perform the task, and reason when request is declined.
A preventive maintenance module was added to the work order system to plan and
schedule maintenance for equipment and building systems on a recurring basis. The
system allows the user to define the task procedures, frequency of the task, tools
required, and parts required to perform preventive maintenance by equipment and
location. Through the software a more detailed history of resources expended to
maintain school system assets will be achieved.
The Washington County Public School System has a twenty-four hour emergency
notification procedure. If there is an emergency in any of the school buildings, a
message is sent to the appropriate stakeholders notifying them of the circumstances of
the emergency, which facilitates a timely response for emergency repairs.
52
Work Order Summary
Total Work Orders Created and Completed
JULY 1, 2013 THROUGH JUNE 30, 2014
DEPARTMENT -- TRADE
TOTALS
CARPENTRY
1,096
CONTRACTOR
61
CUSTODIAL EQUIPMENT
REPAIRS
976
ELECTRICAL
1010
ELEVATORS/LIFTS
6
ENVIRONMENTAL IAQ
56
GENERAL DELIVERY
469
HVAC
357
LANDSCAPE/TREES
101
MASONRY
166
PAINTING
51
PESTICIDE
178
PLUMBING
560
ROOFING
150
KEYS AND LOCKS
286
MISCELLANOUS
20
PREVENTIVE MAINTENANCE
774
VANDALISM
23
TOTAL COMPLETED WORK ORDERS
53
6,340
School Vandalism
REPORTED TO THE OFFICE OF MAINTENANCE AND OPERATIONS
2013-2014
PROPERTY DAMAGE
$ 6,655.83
GLASS REPLACEMENT
$ 1,727.55
EQUIPMENT/LARCENY
$
STRUCTUAL
$
.00
_________
TOTAL
$ 9,270.88
54
887.50
Washington County Public Schools
Deferred Maintenance Annual Report
October 2014
Introduction
Deferred maintenance is defined as postponing routine maintenance and replacement
of building components, infrastructure, and architectural finishes.
Accumulated deferred maintenance results from various influences including:
•
Lack of available resources to perform routine maintenance allows scheduled
repair work and upkeep to evolve into more serious conditions.
•
Choices made during austere financial times when routine repairs and
preventative maintenance are often deferred in order to meet more pressing
fiscal requirements.
•
Inability to perform major repairs or the replacement of major building
components that have reached the end of their useful life.
•
Decision to postpone repairs and systemic replacement when buildings are
schedule for major renovation or replacement.
Washington County Public Schools (WCPS) currently has a deferred maintenance
backlog of approximately $36.4 million at school facilities. Additionally, there is $10.1
million in ADA related accessibility deficiencies reported in an assessment of ADA
compliance conducted in 2010. The ADA deficiencies and deferred maintenance at
school facilities is $46.5 million and $2.4 million at non-school facilities totaling $48.9
million. Many of the ADA deficiencies are large projects and cannot be corrected
without a major renovation of the facility. These deficiencies should be considered
when determining the overall burden to the school system regarding its facility needs.
This report seeks to break down, clarify, and categorize the tasks and costs associated
with the current deferred maintenance backlog.
Categories and Definitions
To interpret estimates of deferred maintenance, it is useful to consider two types of
building deficiencies.
The first type includes physical defects that must be corrected to maintain the building
as it was originally designed. These defects are usually caused by physical
deterioration, though in some cases they may be due to faulty construction. Many
building components wear out with time and must be repaired or replaced.
55
This type of deferred maintenance can be further broken down into deferred normal
maintenance and deferred renewal.
Deferred normal maintenance includes
preventive maintenance activities and minor repairs that should have been performed
but were not. Normal maintenance activities are funded by the operating budget.
Examples include painting, glazing windows, repairing small roof defects, and replacing
broken parts, etc. Deferred renewal refers to replacement projects that are due but
have not been executed. These are projects that have a maintenance cycle in excess of
one year and are typically funded by the capital budget, though in recent years they
have been accomplished with a mix of capital and operating funds. Examples include
the replacement of roofs; heating, ventilation, and air conditioning (HVAC) equipment;
and door and window replacement.
The second type of building deficiency is the failure to meet codes and standards that
have changed since the building was constructed. During the lifetime of many school
buildings, there have been major changes in fire and life safety codes. Also,
governments have established new standards for accessibility, energy conservation,
and environmental health, including asbestos and indoor air quality. Finally, electrical
standards have changed in order to accommodate increased usage of computers and
other electronic equipment.
Further complicating the analysis and prioritization of deferred maintenance tasks is the
actual condition of equipment and infrastructure, regardless of its age. When
performing assessments of buildings and systems, there are times when it is apparent
that a piece of equipment that is 15 years old, and within its life expectancy, needs to be
replaced immediately because of one deficiency or another. Likewise, there is other
equipment that is operating long past its life expectancy that is still not in need of
immediate replacement. For this reason, this report establishes three different priority
rankings to best define maintenance that needs to be completed immediately versus
maintenance that, although deferred, may not be as urgent.
Priority 1:
Priority one type of deferred maintenance is defined as those assets that
are in such poor condition that a failure would cause the immediate
closure of the building. Other assets included in Priority 1 would be those
types that costs benefit analysis shows would cost significantly more to
maintain than to repair or replace as soon as possible. Aging, “mission
critical” assets that would have a negative impact on the safety or security
of students and staff if they were to fail are also included in the Priority 1
list. Priority 1 deferred maintenance items are generally renewal type
projects such as replacement of failing roofs, old and inadequate electrical
panels and circuit breakers, HVAC equipment that is no longer supported
by the manufacturers or is only partially operational, fire alarm systems
that do not meet current life safety codes and/or are failing, and certain
critical ADA accessibility modifications, etc.
56
Priority 2:
Priority two type of deferred maintenance is the largest group of deferred
maintenance and is made up of those assets that exceeded their expected
life cycle and should be replaced, however whose failure would not result
in a building closure. Examples of Priority 2 deferred maintenance tasks
include many of the same items listed in Priority 1 which are not in
imminent danger of failing, as well as window and door replacements,
lighting replacements, plumbing fixture replacements, parking lot and
sidewalk replacements, locker replacements, bleacher replacements,
auditorium seating replacement, etc.
Priority 3:
Priority three type of deferred maintenance is defined as those assets that
are beyond life expectancy but are still currently in satisfactory operating
condition, or are located in buildings that will be modernized or replaced in
the near future. Examples of Priority 3 type deferred maintenance include
painting and any other piece of equipment or system that is beyond its
scheduled life cycle but is in good working order.
WCPS Deferred Maintenance
Based on the above criteria developed by staff, a thorough analysis of WCPS facilities
is conducted yearly. The outcome of this analysis is used to report the level of deferred
maintenance in WCPS facilities. Because of the unplanned nature of many equipment
and system failures, the level, prioritization, and plan to reduce deferred maintenance
changes from year-to-year. As equipment and systems continue to age, it has been
forecasted that almost 19 million dollars of new deferred maintenance may be added by
year 2017 if resources are not used to reduce deferred maintenance.
The reduction of deferred maintenance is managed by first considering Priority 1 tasks
and improvements that have a direct impact on instruction. Priority 1 tasks often involve
the replacement of large, expensive systems such as roofs and mechanical equipment;
therefore, a limited number of these projects are able to be accomplished in a specific
fiscal year. Funding is also targeted to accomplish Priority 2 and 3 tasks to facilitate the
repair or replacement of the greatest amount of equipment and systems possible.
The following tables represent the October 2014 analysis of deferred maintenance
needs.
57
Elementary Schools
Table 1 shows the overall total amount of deferred maintenance in WCPS elementary
schools sorted by priority type.
Priority
School
1
2
3
Total
Boonsboro Elementary
$0
$0
$245,000
$245,000
Cascade Elementary
$535,000
$190,000
$90,000
$815,000
Conococheague
Elementary
$489,000
$333,500
$225,000 $1,047,500
Eastern Elementary
$0
$335,000
$0
$335,000
Emma K. Doub Elementary
$55,000
$230,000
$210,000
$495,000
Fountain Rock Elementary
$450,000
$675,000
$105,000 $1,230,000
Fountaindale Elementary
$150,000
$150,000
$90,000
$390,000
Funkstown Elementary
$350,000
$200,000
$120,000
$670,000
Greenbrier Elementary
$45,000
$317,000
$185,000
$547,000
Hancock Elementary
$0
$340,000
$195,000
$535,000
Hickory Elementary
$570,000
$330,000
$70,000
$970,000
Lincolnshire Elementary
$380,000
$90,000
$0
$470,000
Old Forge Elementary
$0
$330,000
$105,000
$435,000
Paramount Elementary
$685,000
$235,000
$0
$920,000
Pleasant Valley Elementary
$0
$55,000
$85,000
$140,000
Potomac Heights
Elementary
$0
$160,000
$720,000
$880,000
Sharpsburg Elementary
$0
$775,000
$45,000
$820,000
Smithsburg Elementary
$320,000
$0
$0
$320,000
Winter Street Elementary
$850,000
$335,000
$230,000 $1,415,000
Totals $4,879,000 $5,080,500 $2,720,000 $12,679,500
Table 1 – Total estimated value of deferred maintenance in elementary schools
58
Middle Schools
Table 2 shows the overall total amount of deferred maintenance in WCPS middle
schools sorted by priority type.
Priority
School
1
2
3
Boonsboro Middle
$0
$573,000
$120,000
Clear Spring Middle
$0
$166,000
$375,000
E. Russell Hicks Middle
$0
$395,000
$305,000
Northern Middle
$0
$405,000
$375,000
Smithsburg Middle
$55,000
$805,000
$225,000
Springfield Middle
$465,750
$255,000
$690,000
Western Heights Middle
$2,340,000
$280,000
$140,000
Totals $2,860,750 $2,879,000 $2,230,000
Total
$693,000
$541,000
$700,000
$780,000
$1,085,000
$1,410,750
$2,760,000
$7,969,750
Table 2 – Total estimated value of deferred maintenance in middle schools
High Schools
Table 3 shows the overall total amount of deferred maintenance in WCPS high schools
sorted by priority type.
Priority
School
1
2
3
Total
Boonsboro High School
$75,000
$0
$315,000
$390,000
Clear Spring High
$0
$440,000
$152,000
$592,000
Hancock Middle-Senior
High
$195,000
$665,000
$180,000 $1,040,000
North Hagerstown High
$2,400,000
$880,000
$120,000 $3,400,000
Smithsburg High
$1,900,000
$680,000
$420,000 $3,000,000
South Hagerstown High
$2,415,000
$300,000
$0 $2,715,000
Wash. Co. Tech High
School
$1,200,000
$440,000
$145,000 $1,785,000
Williamsport High
$2,215,000
$330,000
$275,000 $2,820,000
Totals $10,400,000 $3,735,000 $1,607,000 $15,742,000
Table 3 – Total estimated value of deferred maintenance in high schools
59
Other School Facilities
Table 4 shows the overall total amount of deferred maintenance in other WCPS facilities
sorted by priority type.
Priority
School
1
Marshall St. Education
Center
Totals
2
$0
$0
3
$816,000
$816,000
Total
$85,000
$85,000
$901,000
$901,000
Table 4 – Total estimated value of deferred maintenance in other school facilities
Overall Totals
Table 5 shows the overall total value of deferred maintenance sorted by priority and
school type.
Priority
School
Elementary
Middle
High
Other
Totals
1
2
$4,879,000
$2,860,750
$10,400,000
$0
$18,139,750
$5,080,500
$2,879,000
$3,735,000
$816,000
$11,645,500
3
Total
$2,720,000 $12,679,500
$2,230,000 $7,969,750
$1,607,000 $15,742,000
$85,000
$901,000
$6,602,000 $36,387,250
Table 5 – Total estimated value of deferred maintenance by school type
ADA School Totals
Table 6 shows the ADA related deferred maintenance in WCPS school facilities sorted
by priority type. The assessment addresses only basic accessibility needs.
Priority
School
Elementary
Middle
High
Other
1
Totals
2
$265,330
$308,760
$179,700
$39,000
$792,790
3
$3,028,911
$2,455,493
$1,984,975
$375,640
$7,845,019
$546,125
$537,530
$309,852
$36,720
$1,430,227
Table 6 – Total estimated value of ADA deferred maintenance in all facilities
60
Total
$3,840,366
$3,301,783
$2,474,527
$451,360
$10,068,036
The table below represents the amount of deferred maintenance at non-school buildings
maintained by WCPS. The value of deferred maintenance from this table is not
included in the $36.4 million referenced on page 55 of this document. The total
deferred maintenance backlog, including the non-school buildings, is approximately
$38.8 million.
Non-School Facilities
Table 7 shows the overall total amount of deferred maintenance in WCPS non-school
facilities sorted by priority type.
Priority
School
1
2
3
Administration Center
$485,000
$232,000
$250,000
Former Job Development
Building
$625,000.00
$175,000
$655,000
Totals
$2,700,000 $1,007,000 $2,505,000
Table 7 – Total estimated value of deferred maintenance in non-school facilities
61
Total
$967,000
$1,455,000
$2,422,000