CCM ESTIMATED ANNUAL BUDGET
Revenue
rooms
After School Program
ASP Materials Fees
Facility Occupancy‐weekdays
Facility Occupancy‐weekends
Sports
Friendship Park Rentals/Activities
Summer Classes
Adult Classes
Study Club
Concessions
Special Events
Craft & Demo Fair
Scholarships
Dineouts
Associate Support
Raffle
Movie/Concert/Event Nights
Merchandise
Donations
Major Donors/Benefactors
Grants
hrs/day
days/week hrs/week
seats
$ fee
$ week
weeks/yr revenue
Adj. %
5
3
5
75
8 $ 6.00 $ 3,600.00
36 $ 129,600.00
65%
5
3
5
75
8 $ 1.00 $ 600.00
36 $ 21,600.00
65%
6
6
5
180
1 $ 30.00 $ 5,400.00
52 $ 280,800.00
20%
6
8
2
96
1 $ 30.00 $ 2,880.00
52 $ 149,760.00
20%
1
2
5
10
12 $ 6.00 $ 720.00
24 $ 17,280.00
50%
1
3
4
12
1 $ 50.00 $ 600.00
46 $ 27,600.00
50%
4
6
5
120
8 $ 6.00 $ 5,760.00
6 $ 34,560.00
50%
1
1.5
4
6
6 $ 8.00 $ 288.00
46 $ 13,248.00
50%
Value: 36 wks x 10 hours x $30 = $10,800 No cost to families. Makes enrichment classes more affordable. Find sponsor or grant to offset?
Increase by 25% by making available outside of AFP
Three @ $5000 net / Possibilities include: Stone Soup, Picnic in the Park, Shakespeare Festival, Christmas Fair
Booth fees, 25 vendors @ $25, twice per year Fifty @ $100
Two per year, different restaurants ‐ or hold catered affair at Center.
300 people/families @ $40 ‐ Perks include Center and/or community‐wide discounts/privileges. 1000 tickets @ $10 per ticket 20 people @ $10 x 12 events History booklets, gift cards, apparel, sports equipment, etc
Our model estimates $50K potential. We've entered a 25% goal. ($2500 already received/pledged from three sources)
5 people/groups @ avg. $5000 each (Two sources have already pledged a total of $15000.)
(Children's programs/Senior programs)
Total Revenues
Plan $
$ 84,240.00
$ 14,040.00
$ 56,160.00
$ 29,952.00
$ 8,640.00
$ 13,800.00
$ 17,280.00
$ 6,624.00
$ ‐
$ 4,750.00
$ 15,000.00
$ 1,250.00
$ 5,000.00
$ 1,500.00
$ 12,000.00
$ 10,000.00
$ 2,400.00
$ 1,800.00
$ 12,500.00
$ 25,000.00
$ 12,000.00
$ 333,936.00
Expenses
Health Insurance Total Comp
$ 5,400.00 $ 45,587.00
$ 5,400.00 $ 37,820.50
$ 7,416.36
$ 40,630.80
$ 17,553.20
$ ‐
$ 66,829.64
$ 10,800.00 $ 215,837.50
(approx 17.50 x 40 hrs x 52 wks) (approx 14.00 x 40 hrs x 52 wks)
(approx 9.00 x 20 hrs x 36 wks of school days)
2 shifts x $14 x 25 hrs x 52 wks
$15/hr x 20 hrs/wk (plus incentive on amount over goal)
10 hrs x 52 weeks, Thanksgiving Coffee will pay Paul Katzeff in‐kind
Based on 50% of class fees
$ 215,837.50
MUSD Rent
$1200 month
Concessions
ASP Materials
Based on 50% of material fees (standard retail markup)
Summer Materials
Charge materials fee?
Adult Class Materials
Based on $2 per class hour, per student. Charge materials fee?
Enrollment packet production
$100 x six sessions
Movie/Concert/Event Nights
12 x $50
Merchandise for retail
Donor/Assoc perks & recognition
Office Supplies
Phone
Internet
Security System
Fire Extinguisher
Finger Printing
Housekeeping Supplies
Maint. Equipment
Waste Management
Utilities Kemgas
Utilities PGE
Utilities MCCSD Sewer
Spring Water
Advertising/Promo/Raffle
(We have committed volunteer for promo and publicity support)
Bookkeeping / Administration
Bookkeeper @ 8 hrs/week x $25
Fiscal Sponsorship, NCO
Est. at $50K x 8%
Tax Preparation
Legal
Insurance
Maint. Bldg. & Grounds
$15000 per year/30% in‐kind
Friendship Park Maint. Bldg. & Grnds $12000 per year/30% in‐kind (We have committed volunteer with riding mower for 2x month)
Friendship Park Sewer
Friendship Park Paper Supplies
Friendship Park Waste Management
Friendship Park Utilities
14400
1250
7020
1440
1656
600
600
900
800
1200
1500
600
400
200
300
2400
1200
4085
10000
3000
3093
400
3000
10400
4000
800
3600
12000
10500
8400
2880
600
972
1000
Program Director
Assistant Director
Aide
Custodians (20% Friendship Park)
Facility Coordinator
Friendship Park Coordinator
Program Teachers
Total Wages
Wages
$ 36,000.00
$ 29,000.00
$ 6,480.00
$ 36,400.00
$ 15,600.00
$ ‐
$ 58,392.00
$ 181,872.00
SSI
$ 2,754.00
$ 2,218.50
$ 495.72
$ 2,784.60
$ 1,193.40
$ ‐
$ 4,466.99
$ 13,913.21
Work Comp
$ 1,188.00
$ 957.00
$ 213.84
$ 1,201.20
$ 514.80
$ ‐
$ 1,926.94
$ 6,001.78
UI + ETT
$ 245.00
$ 245.00
$ 226.80
$ 245.00
$ 245.00
$ ‐
$ 2,043.72
$ 3,250.52
$ 331,033.50
Total Expenses
Net Revenue
$ 2,902.50
AFTER SCHOOL PROGRAM AND MATERIALS FEE
• 7 rooms available, projection uses 5 rooms
• Average of 8 students per class
• 3 hours per day, 5 days per week, 36 weeks per year
• Fees at rate of $6.00 per hour • Projection is at 65% (similar to current existing revenue)
• Materials Fee revenue is at the rate of $1.00 per class hour
• No additional fee per session as currently exists, effectively lowering class fees by $10 per class, per session
FACILITY OCCUPANCY
• Figures are based on a “realistic full capacity” of 6 rooms out of 7 total (we conservatively haven’t included the outside areas)
• 6 hours per weekday (mornings 8:00 to 12:00 and evenings 6:00 to 8:00)
• 8 hours per weekend day
• $30 per hour room rental fee
• Projection is at 20% (the Center currently has occupancy between 7% and 10%)
• Budget includes investment of 20 hr/week Facility Coordinator
• 55 occupancy hours needed to meet budget projection
• Attached proposed schedule shows 69 hours ($20,000 more than projected, which would allow us the option of offering discounts to certain community organizations who would be using the Center on an ongoing basis)
SPECIAL EVENTS
• Three special event fundraisers proposed at $5000 net each
• Previous fundraisers, usually two per year, have brought in a net of $6000, or more, each
MOVIE/CONCERT/EVENT NIGHTS
• Monthly events proposed, some for children, some for adults. We have projected 20 participants @ $10 per event.
• Over past year, five children’s movie/pizza nights were scheduled, bringing in 25 to 30 participants @ $15 each
DONATIONS • Budget includes a total of approximately $56,000 in associate support, dineouts, scholarship contributions, and donations. • During the past five years, the Caspar Community Center has averaged $54,000 per year in donations and memberships.
ESTIMATED REDUCED BUDGET
INITIAL SIX MONTHS
Aug (2 wks) Sept
Oct
Nov (3 wks) Dec (2 wks)
Jan
Feb (3 wks)
After School Program
16848.00
16848.00
8424.00
8424.00
16848.00
ASP Materials Fees
2808.00
2808.00
1404.00
1404.00
2808.00
Facility Occupancy‐weekdays
1170.00
2340.00
2340.00
2340.00
2340.00
2340.00
2340.00
Facility Occupancy‐weekends
624.00
1248.00
1248.00
1248.00
1248.00
1248.00
1248.00
Sports
1440.00
1440.00
1080.00
720.00
Friendship Park Rentals/Activitie
575.00
575.00
575.00
431.25
287.50
575.00
287.50
Summer Classes
Adult Classes
276.00
207.00
138.00
276.00
276.00
Study Club
Concessions
197.92
395.83
395.83
296.87
197.92
395.83
296.87
Special Events
5000.00
5000.00
Craft & Demo Fair
625.00
Scholarships
416.67
416.67
416.67
416.67
416.67
416.67
416.67
Dineouts
750.00
Associate Support
1000.00
1000.00
1000.00
1000.00
1000.00
Raffle
2500.00
Movie/Concert/Event Nights
200.00
200.00
200.00
200.00
200.00
200.00
Merchandise
150.00
150.00
150.00
150.00
150.00
150.00
Donations
2500.00
1000.00
1000.00
1000.00
1000.00
1000.00
1000.00
Major Donors/Benefactors
15000.00
5000.00
5000.00
Grants
Total Revenues
40139.59
12765.50
34447.50
13994.79
17526.09
17429.50
34371.04
(50% enrollment date, 50% start date)
" "
(Half goal = similar to existing)
" "
(Rev not steady year‐round)
(Half goal)
(Half goal, begin in Oct)
(One fair ‐ fall)
(One dineout ‐ Oct)
(25 supporters per month, beg in Oct)
(Raffle Feb ‐ May?)
Expenses
Program Director
Assistant Director
Aide
Custodians
Facility Coordinator
Friendship Park Coordinator
Program Teachers
3798.92
3151.67
892.02
3385.90
1462.77
3798.92
3151.67
892.02
3385.90
1462.77
3798.92
3151.67
686.01
3385.90
1462.77
3798.92
3151.67
480.00
3385.90
1462.77
3798.92
3151.67
892.02
3385.90
1462.77
3798.92
3151.67
686.01
3385.90
1462.77
6180.30
6345.11
4758.83
3172.55
5521.07
4140.80
1200.00
104.17
585.00
1200.00
104.17
585.00
1200.00
78.13
438.75
1200.00
52.09
292.50
1200.00
104.17
585.00
1200.00
78.13
438.75
51.75
50.00
62.50
25.00
16.67
8.34
12.50
100.00
100.00
170.21
416.67
175.00
128.88
16.67
250.00
433.34
166.67
50.00
75.00
66.67
100.00
125.00
50.00
33.33
16.67
25.00
200.00
100.00
340.42
833.33
250.00
257.75
33.33
250.00
866.67
333.33
34.50
100.00
50.00
75.00
66.67
100.00
125.00
50.00
33.33
16.67
25.00
200.00
100.00
340.42
833.33
250.00
257.75
33.33
250.00
866.67
333.33
69.00
50.00
75.00
66.67
100.00
125.00
50.00
33.33
16.67
25.00
200.00
100.00
340.42
833.33
250.00
257.75
33.33
250.00
866.67
333.33
69.00
100.00
50.00
75.00
66.67
100.00
125.00
50.00
33.33
16.67
25.00
200.00
100.00
340.42
833.33
250.00
257.75
33.33
250.00
866.67
333.33
50.00
75.00
66.67
100.00
125.00
50.00
33.33
16.67
25.00
200.00
100.00
340.42
833.33
250.00
257.75
33.33
250.00
866.67
333.33
1200.00
500.00
875.00
700.00
120.00
25.00
40.50
41.67
1000.00
875.00
700.00
240.00
50.00
81.00
83.33
1000.00
875.00
700.00
240.00
50.00
81.00
83.33
1000.00
875.00
700.00
240.00
50.00
81.00
83.33
1000.00
875.00
700.00
240.00
50.00
81.00
83.33
1000.00
875.00
700.00
240.00
50.00
81.00
83.33
1000.00
875.00
700.00
240.00
50.00
81.00
83.33
12286.35
27796.58
28130.39
26048.56
24166.73
27206.35
25530.53
Net Revenue
27853.24
(15031.08)
6317.11
(12053.77)
(6640.64)
(9776.85)
8840.51
Cash Flow
27853.24
12822.16
19139.27
7085.50
444.86
(9331.99)
(491.48)
MUSD Rent
Concessions
ASP Materials
Summer Materials
Adult Class Materials
Enrollment packet production
Movie/Concert/Event Nights
Merchandise for retail
Donor/Assoc perks & recog
Office Supplies
Phone
Internet
Security System
Fire Extinguisher
Finger Printing
Housekeeping Supplies
Maint. Equipment
Waste Management
Utilities Kemgas
Utilities PGE
Utilities MCCSD Sewer
Spring Water
Advertising/Promo/Raffle
Bookkeeping / Administration
Fiscal Sponsorship, NCO
Tax Preparation
Legal
Insurance
Maint. Bldg. & Grounds
Frdshp Park Maint. Bldg. & Grnd
Friendship Park Sewer
Friendship Park Paper Supplies
Friendship Park Waste Mngmnt
Friendship Park Utilities
Total Expenses
1899.46
1575.84
1692.95
731.39
600.00
52.09
100.00
51.75 (Based on half goal)
100.00
50.00
75.00
66.67
100.00
125.00
50.00
33.33
16.67
25.00
200.00
100.00
340.42
833.33
250.00
257.75
33.33
250.00
866.67
333.33