FARMINGTON PUBLIC SCHOOL DISTRICT
2013/14 BUDGET REDUCTION PLAN*
(A)
Original
Item #
Item # in
Budget
(B)
Document Level
1
(C)
Bargaining Unit
Area
Recommendation
Implications
(G)
Items used to
Estimated
complete the
Budget Impact
budget
Instructional
Support
Shifting responsibilities within department (mail,
insurance claims, vendor payments, employee
Reduction of 2 bookkeeping positions and payments, etc), more planning necessary by school
restructure the supervisory roles to
personnel, no more last minute or emergency
support other NonUnit reductions
processing. Accountability for following district
elsewhere. Currently the department has procedures.Administrators will need clearer
12 staff. This will be a 17% reduction.
expectations and training.
150,000
150,000
Instructional
Support
Eliminate human resource support
position. Currently the department has 7
staff. This will be a 14% reduction.
Need to reassign additional duties: worker's comp,
subfinder, medical leaves, medical claims.
Generally reduced level of service from human
resource, particularly at a time when reductions will
increase workload and need for support.
80,000
Instructional
Support
Reduction based upon current projected estimates
for summer 2014 capital work. Future bond or
sinking fund may assist with funding of items in the
Reduce Capital Projects Budget.
future. Also includes the reduction of the full amount
Reduction aligned to list provided by
of the busses of $800,000, but the addition of one
Facilities for 2014/15 work. No busses will mechanic due to not purchasing busses for two
be purchased in 2014/15
consecutive years.
Instructional
Support
Eliminate Skilled Maintenance Position.
Currently there are 14 positions. This is a
reduction of 7%.
Redistribution of work to other positions.
Instructional
Support
Eliminate 1 Maintenance Secretary
Position. Currently the department has 7
staff in the office. This will be a 14%
reduction.
Instructional
Support
Elimination of Board of Education Support
Position upon retirement of the individual Additional duties to other central office staff.
currently holding this position in
Examine the needs of the board of education from
September, 2014.
staff on a regular basis.
Instructional
Support
Move Noon-aides to the Nutition Service
Budget. Costs that are part of playground
supervision cannot be charged to the
Nutrition Service Fund.
Adjustment
Amount
152,955
2.00
80,000
81,933
1.00
400,000
975,000
971,565
(1.00)
80,000
80,000
86,446
1.00
80,000
80,000
74,703
1.00
85,000
85,000
83,260
1.00
As funding that can be transferred to the General
Fund is limited, the portion of time noon supervisors
are spending in the cafeterias is being charged
directly to Nutrition Services.
50,000
50,000
50,000
NA
Eliminate election budget. The amount
for this year was rolled into the forecast.
This amount would be removed.
Budget will not include funds for an election in
2014/15. May need to add if committee decides
that one is needed following study. There may be an
election in 2014/15 depending upon results of the
capital planning advisory committee which would
need to be budgeted once we know.
73,000
73,000
73,000
NA
Instructional
Support
PD Travel/Events will continue to be
carefully critiqued and aligned to
initiatives
Minimal dollar amount. Some needs that may
require use of these funds. Just because
something isn't offered in Michigan doesn't mean it
cannot be attended. Analysis of ways of meeting
needs must be continued.
10
Instructional
Support
Provide only basic EAP services to employees.
Supports social/emotional needs. Supports
Renegotiate Ulliance Program (Employee mandated services. Used by a limited number of
Assistance Program)
employees. 5-10%
9
11
Instructional
Support
Technology Fund Transfer to General
Fund.
10
12
Instructional
Support
2
3
4
5
6
7
8
1
ESP
2
ESP
3
4
CMC
5
ESP
6
NONUNIT
7
Instructional
Support
8
9
11
13
CMC
HS
ESP
Instruction
12
14
HS
13
15
HS
Instruction
14
16
HS
Instruction
FASA
Instruction
Loss of coordination within department: scheduling,
ordering materials, etc. Work will have to be
redistributed. Implementing a time card system may
be necessary.
-
-
$
Adjusted
Positions
-
-
50,000
-
-
Phone system router upgrade to wait. Spare
routers are available from closed schools.
200,000
200,000
200,000
Reduction of Custodial Services at the
high school level.
Rework of the custodial schedule to achieve
savings.
45,000
45,000
62,118
1.00
Eliminate responsibility room
paraprofessionals at the High Schools.
These rooms are designed to be for in
school suspension. As a district the use
is inconsistent and the staff is utilized in
other ways.
Reduced "in school" suspension opportunities at
the High Schools, which may result in more out of
school supsensions, or more students serving
suspensions directly with HS administrators.
Alternatives to suspension will continued to be
investigated; which coordinates with the
recommendations of the Disproportionality Task
Team.
111,000
111,000
143,648
3.00
Administrator position has performed additional
projects such as after school homework help
system, IB support as well as electronic class
recovery work. Reduced administrator but added
counseling tech support.
180,000
115,000
117,864
-
Reduction of amount allocated. Funds remain to
meet supplies/training needs.
84,000
84,000
84,000
FPS students will no longer be enrolled in
International Academy in Bloomfield Hills.
75,000
75,000
90,111
Elimination of an additional Administrator
at one high school. This is offset by the
addition of one counseling technician to
support the IB program.
Reduce IB material allocation. The
current budget was based upon the
original design estimates. Current
allocation will cover needed materials
and training costs.
Remove funding for the students who
were previously sent to Bloomfield Hills
International Academy from budget. As
2013-14 is the last year for FPS students
in IA (senior class is graduating), this is
the amount used when the forecast was
created.
-
NA
NA
1.00
FARMINGTON PUBLIC SCHOOL DISTRICT
2013/14 BUDGET REDUCTION PLAN*
(A)
Original
Item #
15
16
17
Item # in
Budget
(B)
Document Level
17
18
19
HS
MS
MS
18
20
19
21 PRE
20
22
21
23
21
24
(C)
Bargaining Unit
FASA
FASA
UE
Recommendation
Implications
(G)
Items used to
Estimated
complete the
Budget Impact
budget
Adjustment
Amount
Adjusted
Positions
Reduction in student activity account
allocation @ HS. Approximately $50,000
was allocated from the general fund to
assist with competitions and other fees.
Approximately $20,000 remains.
Concerns that are unknown centrally will need to be
solicited from HS staff/administration. Some
schools believe this will not have an impact others
believe this will. Schools have a carryover
annually.
30,000
30,000
30,000
Instruction
Restructure MS AP at EMS.
Due to the declining enrollment at East, the
additional .5 support can be reduced to ensure
administrative support is aligned with MS
administrative allocation by student enrollment.
Could cause reduction of one full administrative
school role within the staffing process.
84,000
84,000
89,912
0.50
Instruction
Restructure Athletic Director position
increasing it .50 to full time. This position
will take on additional duties as well as we
will then reduce .60 fte teacher released
time at the high schools.
Current AD support is minimally doable at current .5
FTE. Restructuring postion with other
administrative duties that may be less intensive .
Restructure of postion with duties is an add to the
budget, the way to offset this add to net to zero is to
reduce 1/2 of the release at each high school.
83,000
-
(6,668)
0.10
100,000
100,000
80,634
33,000
33,000
33,964
0.50
562,100
321,200
355,378
4.00
Instruction
NA
Instruction
Fewer opportunities for students in the sports which
will be reduced. The "pool" of students with
experience in these sports will be reduced, which
Move to one athletic team at the middle
may negatively impact high school programs. May
school level. We currently provide two
increase participation in the remaining teams that
teams at each school for several sports. do not have "limited" participation, examples: track,
Football, girls and boys basketball, girls
cross country, wrestling. Potentially, our MS would
volleyball would be reduced to one team. be less attractive to families due to reduced
The other teams are one combined
opportunities in sports. Values survey identifies
school team.
sports as important--this is a partial reduction.
Eliminate the Special Education clerical
support from Alameda. This was an
allocation over and above the current
Work load would shift to other ESP special
allocation to assist with IEP processing. education staff at 10 mile and/or Farmington
The new software will aid the work.
Community School.
Instruction
Enrollment in 5-6 classes per student
staffing ratio of 26:1. We are currently
below the target. This is about continuing
to create efficiencies in school schedules
and eliminating low enrollment classes.
FEA
Instruction
Maintains .5 media specialists at each upper
elementary. This does not equate to closing media
centers. Teachers may need to provide more
support for media use. Reverses a recent
Eliminate additional UE media specialist recommendation from the media department to
time. This returns to the staffing levels of provide more professional media staff at the Upper
the last few years.
Elementaries.
64,240
-
ESP
Instruction
Special Education Department
Reductions.of paraprofessionals to align
with student enrollment
Reductions to align with student enrollments
69,696
278,784
295,033
8.00
Need to develop a "different" method of supporting
science kits, additional work to a Central Office
member/or business department staff. We may or
may not continue to provide services to other
districts. We will continue to provide kits to our own
district. Potential elimination of service with other
districts has not yet been discussed with those
districts. This does not directly impact the internal
workgroup who is addressing the
design/implementation of the Next Generation
Science Standards
80,300
80,300
88,845
1.00
161,280
161,280
150,931
2.00
160,600
160,600
177,690
2.00
Fewer opportunities for teachers to be released
from their classrooms to design/implement district
initiatives. Will bring focus and keeps teachers in
their classrooms. Slowdown to implementation of
current and future inititatives. Reduced ability to
"study" projects that could positively impact the
District. May require extra duty payments to move
some work forward (hourly rate for extra duty is
higher than hourly sub rate).
210,000
210,000
210,000
NA
Difficult to fill/keep coaches. Boosters may want to
incentivize coaches.
10,000
10,000
10,000
NA
MS
UE
Area
Instruction
ESP
FEA
22
25
FEA
Instruction
Elimination of Science Kit Coordinator.
23
26
FEA
Instruction
Special Education Department
Reductions of teaching positions to align
with student enrollment
24
27
FEA
Instruction
Fewer sections, most classes will range between 2628 students, may incur overage payments for
classes with higher enrollments, meeting with
principals to define numbers/impact and account for
declining enrollment.
Reductions to align with student enrollments
This is the recommended reduction by Quality
Instruction Coaches--0.5 at each upper elementary
and each middle school. With the reduction of
instructional leadership, coordinators, professional
development subs and instructional department
budgets, quality instruction coaches will be the
Reduce Quality Instruction Coaches by 2 primary vehicle for professional development within
FTE (1 at UE and MS levels)
the district.
25
28
Instruction
Reduce use of subs for Professional
Development. Less dollars available to
release teachers during the school day
and pay for substitutes.
26
29
Instruction
Eliminate PESG Coaching Longevity.
Longevity will only be paid for district
employees, not PESG.
NA
-
FARMINGTON PUBLIC SCHOOL DISTRICT
2013/14 BUDGET REDUCTION PLAN*
(A)
Original
Item #
27
Item # in
Budget
(B)
Document Level
31 ALL
28
1
29
4
30
6
32
33
35
34
11
NONUNIT
HS
12
18
FEA
ESP
15
FEA
HS
FASA
19 HS/MS
20 HS/MS
Area
Instruction
NONUNIT
8
31
(C)
Bargaining Unit
FEA
Recommendation
Implications
As the schools have had carryover funds from year
to year, we are targeting an amount to reduce their
annual allocation so that the budgets are
determined based upon School Improvement and
Per Pupil Reduction. This amount
District Improvement needs. Less flexibility for
represents the average carryover amount schools to spend dollars and increased school-level
for the last 10 years. This amount would accountability for creating budgets aligned to
be reduced prorata for the K-12 schools. School Improvement Plans.
Instructional
Support
CO Team Compensation Reduction
Instructional
Support
Board Room Control Reduced by 1/2
Instructional
Support
This is a target but factors that are uncontrollable
such as utilities, cost of diesel, salt and overtime.
Some portion of these budgets are included in
Reduced all instructional support budgets personnel and other items already targeted for
1-2%.
reduction.
IS
Furlough days
Less compensation for roles that will accept
increased duties as a result of reductions.
Have to have some skilled support on site. CO
Team will have to provide a supplementary duty.
Critical to continue to have good communication to
our community.
245,000
245,000
NA
36,000
36,543
NA
2,500
2,500
2,553
NA
20,000
20,000
20,000
NA
17,000
-
-
642,400
803,000
888,445
10.00
142,600
142,600
143,280
2.00
tbd
One day for Non Unit would equate to $17,000.
Determine a number of days. May be part of a
compensation reduction.
Eliminate low enrollment electives, loss of some
electives including some AP classes, more
inflexibility in scheduling for students who want a
handful of specific courses. May incur overage
payments for classes with higher enrollments.
Meetings underway with Principals to help to define
number and areas. For some teachers, this may
increase the total number of students they see each
day. Benchmarking against other districts may
help.
Additional duties to building secretaries; bilingual
testing (wida), meap testing, mme testing, nwea
testing, testing out, management of district
materials. ESP support of the instructional
department has fluctuated over time. Examination
of redistribution of the work will be necessary, but
this will result in less service being provided to the
school buildings.
Adjusted
Positions
Instruction
Instruction
Reduce 2 instructional clerical support
positions (ESP or Non-unit). This will
retain three clerical positions within
instruction. Aligns with administrative
restructuring.
Instruction
Move duties to Executive Director of Human
Resources. Concern for the completion of the
ancillary components of the evaluation model that
are unique to their roles. If large reductions of
instruction this will effect our ability to move forward.
Connectivity to the admin model will be impacted as
well. Challeging to move forward without the
support --study of implementation of initiatives over
the years demonstrates a higher need for support in
the first 3 years of implementation--the original
design of implementation would have this position in
Eliminate teacher evaluation coordinator. place for one more year. Concern for the
The current position is released 1/2 time completion of the ancillary components of the
and teaches the other half of the day.
evaluation model that are unique to their roles.
40,150
40,150
44,423
0.50
Instruction
Restructure of Farmington Central High
School Administrator
Principal will remain at Farmington Central High
School in a shared role. Restructuring may include
assigning other administrative roles/assignments or
restructuring other positions.
180,000
-
-
-
Instruction
Increase Athletic Pay to Participate
Target a dollar amount for increase in athletic
participation fees, such as an increase of $50 per
student in the current HS structure. Families may
respond negatively to the increased payment with
frustration over having to pay more for no greater
level of service. May need to reset payment and
include a cap or 'not to exceed' when a student
participates in multiple sports.
100,000
100,000
100,000
Instruction
Work of redesign to be addressed through the
department and its leadership. Support for
Restructure Instructional
technology integration is needed. .33 Position not
Technology/Media at the secondary level filled in the current year.
26,000
-
-
-
225,091
225,091
1.00
37,000
0.63
$
5,529,657
42.23
Instruction
36
Instructional
Support
Reduce Instructional Administrative
Postion
A reduction of one administrative position due to the
Assistant Superintendent leaving to become a
Superintendent in another district.
Reduction of clerical position in Nutrition
Services due to retirement.
Realignment of work responsibilities.
$
4,806,866
Items in Reduction Plan which were reduced in 2013/14 budget
$
Total Reduction Plan
$
Items in Reduction Plan which were reduced in 2014/15 budget
30
245,000
Adjustment
Amount
Enrollment in middle school and high
school classes per student staffing ratio.
Middle school is at 25:1 and high school
is at 28:1. This is about continuing to
create efficiencies in school schedules
and eliminating low enrollment classes.
35
37
(G)
Items used to
Estimated
complete the
Budget Impact
budget
Instruction
Reduced central instruction budgets.
Less improvement type funding. Dollars
will need to come from school based per
pupil allocations.
Reduced doability for improvements. Zero based
budgeting will define work to be done in priority
order. Slowed implementation of some initiatives.
May reinforce a narrow focus.
NA
$
5,286,505
286,962
NA
200,000
$
200,000
$
286,962
NA
5,006,866
$
5,486,505
$
5,816,619
200,000
200,000
42.23
FARMINGTON PUBLIC SCHOOL DISTRICT
2013/14 BUDGET REDUCTION PLAN*
(A)
Original
Item #
Item # in
Budget
(B)
Document Level
(C)
Bargaining Unit
Area
Recommendation
General Fund
Nutrition Services Fund
Implications
(G)
Items used to
Estimated
complete the
Budget Impact
budget
Adjustment Adjusted
Amount
Positions
5,779,619
41.60
37,000
0.63
$
$
Adjustments Made Not included in
Budget Document
Plus: Items Added Upon Board
Discussion 5/21/14 From Additional
Considerations List
17
HS
13
16
FEA
Instruction
Reduction of Hall Monitors/Parking Lot
Attendants at the HS. This amount
represents a portion of the safety piece of
the high school environment. (9 of 12
hourly positions) Board would like to see
further information on this. Are there
alternatives to this?
Examined alternatives and determined that one
position would be reduced from each of the three
comprehensive high schools to maintain a level of
hallway supervision. Staff are hourly and not
considered in count of fte.
74,000
-
Instruction
Restructure Administrative Positions in
the Instructional Department
Reduction of the .50 data analyst position.
90,000
0.50
Eliminate Math/ELA coordinators.
Subject content work will need to be
performed by others throughout the
District.
This reduction combined with other instructional
department reductions, reduces the ability to
provide professional development to our staff. May
have to rely even more on the professional
development provided by Oakland School
Consultants (knowing we've also reduced sub time
for staff). Principals, department chairs and teacherleaders will have to accept additional
responsibilities for moving forward
instructional/curriculum initiatives. This may
produce a slowing down of
implementation/innovation, as new leaders will have
to build their background knowledge and skills.
Must identify work we will stop doing due to limited
staff & capacity.
160,600
2.00
Reduce 2 instructional clerical support
positions (ESP or Non-unit). This will
retain three clerical positions within
instruction. Aligns with administrative
restructuring.
Additional duties to building secretaries; bilingual
testing (wida), meap testing, mme testing, nwea
testing, testing out, management of district
materials. ESP support of the instructional
department has fluctuated over time. Examination
of redistribution of the work will be necessary, but
this will result in less service being provided to the
school buildings. Wait until new superintendent
arrives to determine level of work redistribution.
(143,280)
(2.00)
Instruction
Restructure MS AP at EMS.
Due to the declining enrollment at East, the
additional .5 support can be reduced to ensure
administrative support is aligned with MS
administrative allocation by student enrollment.
Could cause reduction of one full administrative
school role within the staffing process.
(89,912)
(0.50)
Instruction
Current AD support is minimally doable at current .5
FTE. Restructuring postion with other
administrative duties that may be less intensive .
Restructure Athletic Director position
Restructure of postion with duties is an add to the
increasing it .50 to full time. This position budget, the way to offset this add to net to zero is to
will take on additional duties as well as we reduce 1/2 of the release at each high school.
will then reduce .60 fte teacher released Concluded to maintain current structure with review
time at the high schools.
in the future.
6,668
(0.10)
Instruction
Less: Items Added Reduced Upon
Board Discussion 5/21/14 From
Considerations List
32
ESP
Instruction
Less: Items Removed from
Considerations Upon Subsequent
Discussion after 5/21/2014
16
17
18
19
MS
FASA
MS
FASA
The columns marked in gray are the columns included in the budget
document to compare to the imformation received previously.
*
The budget is an ongoing process and is always subject to change based upon the best known factors at the time it is
created. Upon additional information becoming available, the budget is revised twiced during the school year as we monitor
and track revenue and expenditure assumptions