Illuminate Training Part 2
Teacher Help Sheets
Assessment & Evaluation Department
Fall 2013
Contents
1. Creating a Manual Assessment ............................................................................................. 1
2. Administering a Test Using Answer Sheets (Bubble Sheets)................................................ 4
3. Administering a Test Online .................................................................................................... 6
4. Creating an On the Fly Assessment ..................................................................................... 10
5. Creating an Item Bank Assessment ..................................................................................... 12
6. Lessons & Videos .................................................................................................................... 15
1. Creating a Manual Assessment
Log in to illuminate and
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Click the Assessments Tab (1)
Under GENERAL, click Create a New
Assessment (2)
In the box that pops up
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Select Manual Setup (1)
Enter the number of questions (2)
Click Okay (3)
On the New Assessment Information screen
enter/select
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The Title (1) of the test
An optional description (2)
An optional First Date Administered (3)
The year from the Academic Year drop down
menu (4)
Subject, Scope, and Grade Levels (5)
Lock Assessment (6) allows you to share the test
with others without them being able to alter it
The appropriate performance band (7), and
click Save (8)
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On the Find and Link Standards screen
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Select the subject and the grade level for
the standards to which you will be tying
your assessment questions. Click Search
(1)
Click any plus (+) symbol to expand the
strand or sub-strand and see the
standards housed within. (2), (3)
Select standards for the assessment
by checking them (4)
Click Link Selected Standards (5) then the
Alignment Tab (6) at the top of the page
Align Questions to Standards
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On each question's row, click on the
standard with which you want it to align.
Note that you may opt to link a question
to more than one standard. You can also
use the check box next to the standard
text to select that all questions be aligned
to that particular standard
When you are finished selecting standards
for questions, click Save (1)
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Enter the answer key
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Click Scan (1) to enter the test key by
scanning a bubble sheet, or you can
enter the answer to each of your
questions in the Correct column (2)
Click Save (3)
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You may opt to require up to 5 answers for any question(s) on your assessment
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Enter all answers the student will be required to bubble in order to get the question correct
Enter the answers in alphabetical order (for example, type AB and not BA)
Enter the answers with no spaces or characters between letters (BCE not B C E) if all answers
are correct
Enter the answers with commas between the letters (for example, type D, E) if either answer is
correct
Enter a star character (*) on the answer key to give a student credit for blanks versus the
system marking those answers incorrect
For a TRUE/FALSE question, enter the correct answer as either a T or an F
Check the Rubric box if you want to weight each bubble according to a rubric, then add the max
value correct and points
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If you have checked the Rubric box, you must add the max value to the Correct column. For
example, if you will use a 1-5 point rubric for a question, you would enter 5
If you are using a rubric, usually you want your points to match your max value. For example, if
you want your 1-5 point rubric to count as 1 point if 1 is bubbled, 2 points if 2 is bubbled, etc.,
then you would enter 5 in the Points column
However, you may weight a rubric question. For example, if you want to use a 1-5 point rubric
but want the question to be worth 10 points, you could keep 5 in the Correct column but enter
10 in the Points column, so that a student earns 2 points if 1 is bubbled, 4 points if 2 is bubbled,
etc.
Check the Extra Credit box if you want the question to be extra credit. The total percentage may be
over 100% since the number of points a student receives may be over the maximum points possible
of the actual test
Design an Answer Sheet
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Your answer sheet must match the questions you
have entered in the Questions Tab. To do this
Click the Advanced Tab (1), then Sheet Designer
(2)
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On the Sheet Designer Screen you
can
 Change the number of
responses (1) and
 what shows inside the bubble
(2)
 Click Apply (3) when you’re
done
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2. Administering a Test Using Answer Sheets (Bubble Sheets)
How to print out answer sheets
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Click on the Assessments Tab
Click List Assessments
Use the filters or the search bar to find the test
that was just created and click on it
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On the Overview screen that pops up, scroll
down to Print Answer Sheets (Pre-Slugged) and
click on it
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On the Print Answer Sheets screen that pops up,
click on Download to PDF
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How to Scan Answer Sheets
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Click on the Assessments Tab and choose List
Assessments from the drop down box
You need to choose the assessment that you
want to scan answers for from the list
There are two ways to start scanning student
test
o Click on the scan icon in the List
Assessment Page
OR
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Click on the assessment link.
When the assessment overview page
opens
 Click on Responses
 Click on Scan
There are two different scanning modes that can be
selected on the scanning screen
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Teacher Mode—Shows all students’ scores.
Pick Teacher Mode if you want all students'
results to display on the screen as they are
scanned. This will also allow you to
click Show which will list the questions a specific
student answered incorrectly
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Student Mode—Shows only the results of a
particular student’s test. Pick Student Mode if
you want each student's scores to display on
the screen as they are scanned. Press Enter on
your keyboard after scanning to clear the
screen so the next student will not see how
other students performed
How to scan student answer sheets
 IF your camera is not displaying in the scanning window, click the Tools button. This will provide
a link to your Settings select the camera you want to use and other camera settings (e.g., to
"flip" the camera if the image on your screen shows your answer document upside down
based on how you want to place it)
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Place your answer document so that
the entire black box (as outlined above)
appears clearly (and upright) in the camera
window
HELPFUL REMINDERS
 IF you are scanning in Teacher Mode, you can
scan student sheets consecutively after the
sheet is registered by GradeCam (signified by a
beep and the addition of the student's score to
the list)
 IF you are scanning in Student Mode, you need
to hit Enter after each test is scanned. When
finished with your last student, click Teacher
Mode and then Yes
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When finished scanning click Proceed to
Results to save the results. If you do not click this
button, the results will not be saved. It is
suggested that users save response every 20-30
minutes
3. Administering a Test Online
Assigning Students to the Student Portal
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Students will login to a student portal to take
tests in Illuminate
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The student portal is located at the following
address: slcschools.illuminatehc.com
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The site defaults to parent portal—Click on
the student portal tab at the top
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To set-up passwords, you will need to do the following
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Click on the Students Tab at the top
left of the page
Click on the Manage Portal Access
link
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When the link opens, click on Add a
Student at the top of the screen
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Set the filters to the appropriate year
and class then hit Submit
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Check the box in the far left column for each student you want to assign a password to
(check the box at the top of the column to select all students)
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On the right side of the screen click
on Custom Password. This will allow
you to set a temporary password for
the students
o Do not use the random password option—it will give each student a password
made of random letters and numbers
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When students log in, they will be prompted to create a new password
o Once students have changed their password, you will not be able to look up
their new password
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To fix/reset passwords
o Click on Students
o Manage portal access
o Click on the red circle to delete the student from list
o Click on Add a Student and reassign them a password
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Making a Test Available Online
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Click on the Assessments Tab and choose List
Assessments from the drop down box
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Click the title of the test that you would like to
administer
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Once in the assessment overview screen,
scroll to the bottom and select Online Testing
Administration (1)
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Click Add Roster (2). This will allow you to
select which students you would like to take
your test
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This page is where you will select administration
dates, times, and what students have access to the
test
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Testing Window Start Date- Select when
students will be able to start taking the exam
(3)
Testing Window End Date- Select when the
exam will become unavailable for any more
students to take (4)
Time Duration- If you would like to restrict the
amount of time a student as to complete the
test (5)
Academic Year- You can assign this test to a
certain Academic Year (6)
Grade Level- You can assign this test to a
certain Grade Level (7)
Site- If you have access to multiple sites, you
can select which sites students can access
the test (8)
User- Select your name (9)
Departments- Optional (10)
Course- Select the course you would like to
assign this test to (11)
Section- This is generally for secondary, this
allows you to choose a specific period (12)
Students- You may select All Students, or just specific students to make this test available to
online. (13) Click Save (14)
Once Save has been selected you will be redirected to the information screen that shows all
of the details of the test. From here you can view the Window Start and End date, Status of a
test (Pending, Current, Passed), Time Duration (If Applicable), Grade level, Site, User,
Department, Course, Section, Students (assigned to take the test online), and you can Edit,
Delete and Add (Add Roster) more students to the test
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4. Creating an On the Fly Assessment
Print out answer sheets
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Click on the Assessments Tab then choose
either Blank or Pre-Slugged Answer Sheets
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Fill in the necessary information in the filters. You
must fill in the Number of Questions box
Click on Download to PDF at the bottom
Click the Assessments Tab
Under GENERAL, click Create a New
Assessment
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Scan or Manually Enter the Answer Key
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Select On The Fly Setup (1)
Enter the number of questions (2)
Click Okay (3)
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Manually enter your answers or scan
your answer key. If you scan, you may
need to click the Settings link to
choose the document camera or
change settings (e.g., to "flip" the
image if it shows upside down)
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Place your answer document so that
the entire black box appears clearly
(and upright) in the camera window
HELPFUL REMINDERS
 IF you are scanning in Teacher Mode, you can scan student sheets consecutively after the
sheet is registered by GradeCam (signified by a beep and the addition of the student's score
to the list)
 IF you are scanning in Student Mode, you need to hit Enter after each test is scanned. When
finished with your last student, click Teacher Mode and then Yes
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When finished scanning,
click Proceed to Results to save the
results. If you do not click this
button, the results will not be saved.
It is suggested that users save
response every 20-30 minutes
Saving the assessment
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After you are finished viewing
student performance, click Save
as an Assessment if you want to
save your results. You may now
title your assessment and align it
to standards if you choose
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5. Creating an Item Bank Assessment
Where to start
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Click the Assessments Tab
Click Create New Itembank Assessment
Enter Assessment Details
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Give a Name (1) to your assessment. The
red asterisk (*) next to Name the Assessment
indicates this field is required
The description (2) will not tie to filters (i.e.,
narrowing down your displayed list of
assessments) but can contain any information
you find helpful (such as the purpose of the
assessment, what you plan to do with results, a
particular student group that should take the
assessment, etc.)
Click Create (3)
Identify Item Standards
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Choose the standards set, subject, and the
grade level (1) for the standard(s) to which you
will be aligning to your assessment. As you
select the drop-down menus the standards will
be automatically loaded on the page
Click any plus (+) symbol to expand the strand
or sub-strand and see the standards housed
within (2)
(3) Here you can see an expanded selection
Select the standard(s) by checking the box (4)
next to the standard code
As you select standards, the number of
standards selected (5) and the standard codes
will appear to the right of the page
You may continue to select standards by
changing your search options at the top of the
page. Click Continue (6)
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Select Item Search Criteria
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Item Banks (1)—Click one or
more banks to search for items.
The Public bank contains items
submitted by Itembank users. If
your district has purchased items
from specific 3rd party vendors
(e.g., INSPECT), those banks will
appear
Item Types (2)—Choose from
available item types (e.g.,
multiple choice)
Item Keywords (3)—Enter key
words to find items with those
words contained in the stem or answer options
Passages (4)—Search for items that use passages, do not have passages or either
Add Items
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At the top of your search results, you will see the
number of items found (1) from your search
Each item displays the standard code aligned
to the item, teacher instructions (if available),
the stem, answer choices (correct answer in
green), and a link to show Rationale & Item info
(2) (if the item contains this information)
Click the Add (3) button to add the item to
your assessment. Once added, the button will
be shaded in gray with the word Added. Simply
click the Added button and the item will be
removed from your assessment
As items are added to your assessment, a count
(4) of the items added will appear to the right
of the page as well as the number of items by
standard.
Click Continue (5) when finished adding items
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On the review screen you can change the
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Answer Order (1)
Question Order (2) and
Remove (3) items
Click Continue (4) to go to
the Overview step
On the Overview page you can
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Add Sections (1)
Edit Section Titles and Question Labels (2) by
clicking on the Pencil icon. You may also
delete sections using the Red Delete icon, or
re-order sections using the Arrows
Re-order questions (3) using the Arrows
When finished, click Continue (4)
In the Booklet step you can
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Select the Print Options (1)
Layout of the items in the PDF Template (2)
Click Generate (3) when you’re done
The test booklet will open as a PDF
document that you save if desired
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Publishing your assessment
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Prior to publishing, if you would like to make
changes to your assessment, go to the
appropriate tab to make your edits
When you are sure that your assessment is in
final form and can be made available for
administration, click Publish
Once an itembank assessment is published,
it cannot be edited
6. Lessons & Videos
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Click on Lessons & Videos link in the Control
Panel
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Click on Data & Assessment
o Scroll through the list of help topics
o Click on the help topic link
Assessments
o Scroll through the list of links that
come up under Assessments
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