PROFESSIONAL JOB DESCRIPTION
Exempt; Full-time
POSITION TITLE:
Director of Physical Plant/Security
DEPARTMENT:
Physical Plant
PURPOSE: Plan, organize, and supervise all activities and personnel in the physical facilities
and assets of the campus, Campus Security, and Copy Center with the help of managers,
coordinators, and lead workers.
ESSENTIAL FUNCTIONS
Supervise personnel in accordance with college policies and applicable laws. Responsibilities
include: interview, hire, and train employees; plan, assign, and direct work; reward and
discipline employees or make such recommendations to the appropriate manager; address
complaints and resolve problems. Approve payroll work authorizations for all department
staff. Recommend individuals for hire to Dean of Administrative Services and Human
Resources.
Oversee and direct maintenance personnel, laborers, custodians and outside contractors
engaged in equipment or systems installation, facilities equipment repair, preventive
maintenance, painting, carpentry, electrical, plumbing, grounds maintenance,
housekeeping, operational functions, copy center functions, and other projects.
Inspect buildings and physical plant; conduct building space studies; inspect construction,
projects, and contractor installations progress for conformance to standards and
specifications. Serve as Owner Authorized representative for major building projects.
Budget, formulate specifications, prepare cost estimates, bid sheets, bid documents,
layouts, contracts, complete work orders, requisition equipment and supplies, process
billings, and track budget expenses. Plan for facility operation, building maintenance,
grounds maintenance, and facility projects, renovations, modifications, etc. Develop long
range plans, conceptual designs, and capital outlay projections.
Analyze and resolve daily work problems.
Perform functions of campus safety officer and security director.
Complete campus inspections and investigations when requested by OR-OSHA, DEQ, State
Fire Marshall, DPSST, etc. and initiate all abatement activities up to and completion of final
reporting. Work with insurance companies on claims that result from accidents or facility
property damage from other causes.
Respond to emergency calls, including after-hour calls, to protect person or property from
crimes, fire, water, or other hazards. Possess State of Oregon DPSST Executive Manager
certificate. Direct security department efforts so as to promote and provide a safe campus
environment. Monitor Shift Reports, Incident Reports, and Crime Reports and direct or
provide leadership in the appropriate response. Handle civil complaints/violations of DPSST
rules that are lodged against the Security Department and that are investigated by DPSST.
Direct transportation operations including maintenance of vehicles to provide optimum use
of vehicles by college personnel. Work with administrative personnel to develop and enforce
travel policies and procedures. Recommend expenditures for acquisition of new vehicles,
maintenance of existing vehicles, and related equipment.
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Provide leadership in the college’s efforts with the physical plant to: reduce energy and
natural resource consumption; make sustainable decisions in regards to maintenance efforts
and capital expenditures; institute a Green Cleaning program; reduce the use of toxic
substances on campus; handle and dispose of all hazardous materials safely and in
accordance with DEQ standards.
TVCC values professionalism in its employees. The following attributes and behaviors are
identified as examples of what is expected of an employee:
• Display empathy and positive regard for others in written, verbal and non-verbal
communications.
• Work effectively with colleagues and students by practicing punctuality, respect for
deadlines, collaborative problem solving, and honest communication.
• Build trusting relationships by acting with integrity, courtesy, and responsibility, even in
the face of stress or demanding workplace conditions.
• Maintain proficiency as needed and approved by attending trainings, reading job-related
materials, and meeting with others in area of responsibility.
• Dress appropriately for a workplace with frequent customer service interaction and
community outreach.
• Meet all required standards of confidentiality and safety. Maintain work areas in a clean
and orderly manner.
QUALIFICATIONS
MANDATORY: Bachelor’s Degree and five years of experience or training in building trades
or field work which demonstrates the knowledge, skills, and abilities to perform the above
duties. Considerable knowledge of physical plant operations, maintenance, tools,
equipment, practices, methods, hazards, safety precautions used in the maintenance and
repair of plant, buildings, and grounds. Extensive knowledge of regulatory compliance
related to physical plant, security, and personnel supervision. Considerable knowledge of
construction practices, contracts, and procedures. Basic knowledge or training in
automated HVAC controls. Able to communicate effectively verbally and in writing. Able to
work independently to meet deadlines.
PREFERRED: Bilingual in English-Spanish.
SPECIAL LICENSE/CERTIFICATE: State of Oregon DPSST Executive Manager Certificate.
PHYSICAL DEMANDS
While performing the duties of this position, the employee is frequently required to sit,
communicate, reach and manipulate objects, tools or controls. The position requires
mobility. Minimum physical exertion. Duties involve moving materials weighing up to 5
pounds on a regular basis and up to 50 pounds on an occasional basis. Manual dexterity
and coordination are required over 50% of the work period while operating equipment such
as computer keyboard, mouse, calculator and similar machines.
WORKING CONDITIONS
Most work takes place in a warehouse office, where the noise level is minimal. However,
non-office work exposes employee to dirt, fumes, noise, chemicals, and all types of weather
conditions on a daily basis. On-call 24/7 for emergency response.
Travel and evening and weekend hours may be necessary to attend monthly Board of
Education meetings and trainings.
SUPERVISORY RESPONSIBILITY
Supervises full- (7) and part-time employees (20 FTE) in Security, Physical Plant, and Copy
Center, and temporary staffing employees as needed.
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Responsible for performance evaluations of staff. Carries out other supervisory
responsibilities in accordance with college policies and applicable laws. Responsibilities
include: interview, hire, and train employees; plan, assign, and direct work; reward and
discipline employees; address complaints and resolve problems.
SUPERVISION RECEIVED
Works under the general supervision of the Dean of Administrative Services.
The above description covers the most significant duties performed but does not include other related
occasional work.
Created 1997;
Revised 11/11
I have read and understand this position description.
Employee Signature
Date
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