Position: Office Manager

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Position: Office Manager
Location: New York City
About AccountAbility:
AccountAbility is a leading global organization providing innovative solutions to the
most critical challenges in corporate responsibility and sustainable development.
Since 1995 we have been helping corporations, non-profits and governments embed
ethical, environmental, social, and governance accountability into their organizational
DNA. Our unique value proposition brings together leading-edge research, widely
recognized standards and strategic advisory services to deliver practical solutions for
our clients.
Please visit our website at www.accountability.org to learn more about us and our
work.
About this position:
This position offers a varied and key role within a dynamic growing team. This role
will suit a highly organized person, who will provide administrative and organizational
support to the NYC office team and CEO directly on occasion.
You will be involved with corresponding with suppliers and clients, organizing
overseas travel and running the office on a day-to-day basis – including troubleshooting IT problems.
Responsibilities:
This is a dual role with responsibility for the organization and coordination of the
office operations, along with supporting and assisting the CEO and Directors as
necessary. Your contribution will include but is not limited to:
AccountAbility Office Manager, New York: September 2011
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Office Activities

Ensuring all visitors to the organization are well received and all telephone
calls, emails and general correspondence are efficiently and effectively
handled

Ensuring good maintenance of all office equipment with relevant suppliers
and that the office is maintained in a tidy manner

Planning office layout and equipment procurement and researching new
providers

Designing and implementing office policies and procedures, ensuring all
team members have an acceptable level of understanding

Providing office/ IT inductions to all new staff members

Negotiating with vendors and researching best costs to ensure overheads
budget is met

Designing and ensuring all filing systems are maintained and up to date

Providing assistance to colleagues globally with regards to travel plans
Administrative Activities:

Becoming the “Go-To” person in the NYC office, assisting the team with
general enquiries and requirements

Supporting the assistance provided to the CEO and when necessary,
providing first point of contact with the CEO in his EA’s absence

Clerical tasks, such as filing, printing, document creation and modification

Creating expense claim forms, including purchase orders for acquisitions,
and maintaining a record of all credit card payments
AccountAbility Office Manager, New York: September 2011
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Skills and Qualifications:
Specifically, we are looking for someone with the following attributes:

Previous work experience in a similar environment

Highly organised, being an initiator in taking responsibility

Must have skills in setting priorities and managing work pressures

Excellent administration skills

Excellent communications skills, both written and verbally, with a high level
of attention to detail

Flexible working attitude, with a can-do team player approach

Competent in MS Office applications including Outlook, Excel, Access and
PowerPoint

An understanding of corporate social responsibility or sustainability
How do I apply?
To apply for this position, please send a letter of application and resume to Martha
Balazs ([email protected]).
Your letter of application should clearly outline:

The skills and attributes that make you a good fit for this role (why are you
right for AccountAbility?)

Why this role is the right one for you at this point in your career (why is
AccountAbility right for you?)

Your earliest date of availability for full-time employment and salary
expectations
AccountAbility Office Manager, New York: September 2011
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