Office Manager DESCRIPTION Sway (http://www.madebysway.com) is looking for an extremely well-organized and instantly magnetic Office Manager to join our growing Norfolk, VA team. RESPONSIBILITIES • • • • • • • • • • • Own the role as the maker of first impressions for the company Answer, screen and direct incoming phone calls with professionalism, poise, and politeness Make all shop guests feel welcome and attended to Assist with the management of the shop’s social media channels Project manage occasional internal (ie: office parties and outings) and civic / pro bono initiatives Assist with dictated invoicing to clients Coordinate travel accommodations for employees Assist with minimal IT needs like printing, scanning, and WiFi access Assist directors as needed with calendar management and scheduling, correspondence, meeting preparation, expense reporting, and other general clerical and administrative duties Assist with new employee orientation Manage general shop needs including office, kitchen supplies, occasional catering orders, accepting deliveries, sending outbound mail, parking accommodations, managing cleaning staff and correspondence with building managers DESIRED SKILLS AND EXPERIENCE • • • • • • • • • A confident and ever positive attitude Strong time management and organizational skills Detail oriented Ability to stay cool under pressure Proficient in Google Drive (primarily Docs, Sheets and Forms) Ability to take informed notes on actionable items from co-workers and execute them with little follow-up Flexibility with handling and prioritizing multiple tasks of a different nature at once Great written, interpersonal and oral communication skills Professional but fun-loving demeanor BENEFITS INCLUDE • • • • • • • Competitive salary Health benefits Retirement benefits Paid vacation and holidays (including a full work week at the end of December, your birthday and the Monday after the Super Bowl off) Good work / life balance Paid training courses The chance to help shape the culture here at Sway Qualified applicants should send their resumes, salary requirements, references and optional Braveheart speeches to jobs@madebysway.com. 211 W Freemason St, Norfolk, Virginia 23510 (757) 412-9362 wwww.madebysway.com