Office Manager
DESCRIPTION
Sway (http://www.madebysway.com) is looking for an extremely well-organized and instantly magnetic Office
Manager to join our growing Norfolk, VA team.
RESPONSIBILITIES
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Own the role as the maker of first impressions for the company
Answer, screen and direct incoming phone calls with professionalism, poise, and politeness
Make all shop guests feel welcome and attended to
Assist with the management of the shop’s social media channels
Project manage occasional internal (ie: office parties and outings) and civic / pro bono initiatives
Assist with dictated invoicing to clients
Coordinate travel accommodations for employees
Assist with minimal IT needs like printing, scanning, and WiFi access
Assist directors as needed with calendar management and scheduling, correspondence, meeting
preparation, expense reporting, and other general clerical and administrative duties
Assist with new employee orientation
Manage general shop needs including office, kitchen supplies, occasional catering orders,
accepting deliveries, sending outbound mail, parking accommodations, managing cleaning staff and
correspondence with building managers
DESIRED SKILLS AND EXPERIENCE
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A confident and ever positive attitude
Strong time management and organizational skills
Detail oriented
Ability to stay cool under pressure
Proficient in Google Drive (primarily Docs, Sheets and Forms)
Ability to take informed notes on actionable items from co-workers and execute them with little follow-up
Flexibility with handling and prioritizing multiple tasks of a different nature at once
Great written, interpersonal and oral communication skills
Professional but fun-loving demeanor
BENEFITS INCLUDE
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Competitive salary
Health benefits
Retirement benefits
Paid vacation and holidays (including a full work week at the end of December, your birthday and the
Monday after the Super Bowl off)
Good work / life balance
Paid training courses
The chance to help shape the culture here at Sway
Qualified applicants should send their resumes, salary requirements, references and optional
Braveheart speeches to jobs@madebysway.com.
211 W Freemason St, Norfolk, Virginia 23510
(757) 412-9362
wwww.madebysway.com