Introduction: Process for Connecting to Core
National NHS Systems
This high level process flow broadly outlines the steps required to
connect to core national NHS systems. It is intended to be used as an
illustrative guide only. It describes (starting at the point of registration
for IGSoC compliance) the steps that must be taken in order to
connect to core NHS services such as Choose and Book and the
Personal Demographics Service by Existing Service Providers and
their Health Provider partners.
The overview process flow is followed by a series of more detailed
process flows that break down the processes that need to be followed
at each stage including:
IGSoC (Information Governance Statement of Compliance)
ODS (Organisation Data Set)
N3
NHSmail
RBAC (Roll Based Access Control)
CAB DBS Compliant PAS (Choose and Book Directly Bookable
Service Compliant Patient Administration System)
CAB DBS Non Complaint PAS (Choose and Book Directly
Bookable Service Non Compliant Patient Administration System)
Further Information:
If you are an NHS commissioner, or healthcare provider from the
independent or third sectors ad would like advice and support from
the NHS Business Partners programme on integrating with the NHS
systems and applications, please contact businesspartners@nhs.net.
Overview: Process for Connecting to Core National NHS Systems
SUS
(Secondary Care
Only)
Become Familiar with the Data Dictionary and Put in Place Processes to Generate the Required Coding.
Gain Access and
Build Profile
NHS Choices
ODS Code
Assigned
ODS
IGSOC
Deploy SUS
Compliant XML
Transaltion
Service for CDS
Returns
Register for
IGSoC
Compliace
START
IGSOC
Compliance
Agreed
Upwards of 45 days
N3
Determine the Type of N3
Connection Required
Complete
Access
Agreement
Order N3
Connection
N3
Connection
Achieved
Apply for and
Gain Access
to NHSmail
NHSmail
RA
RBAC?
IBS or DBS CAB
Connection?
Ensure Readyness
IBS
Build and
Publish the
Directory of
Services on CAB
End?
Go Live
Activity
DBS
No
Supplier
Needs
to Achieve
FRA?
CAB
Contact NHSBP
Team to Apply for a
DBS Connection to
Choose and Book
Compliant PAS: Engage NHS BP for Subsequent Deplyment
Complete Subsequent Deployment Process
Yes
Non-Compliant PAS: Engage NHSBP & Complete CAP up to the end of Design Phase
Non-Compliant PAS: Complete Cap through to FOT
Complete Deployment
Verification Period to Obtain
FRA for System
IGSOC detailed process flow:
Health
Provider
NHS CFH
Complete the IGSOC Application Form (which includes details of
your NHS sponsor) and Determine if Any Additional
Documentation is Required: Logical Connection Architecture (only
if you are connecting DIRECTLY to N3 - see Section 9 of the
application form), Offshore Policy and ISMS Document (if required
- see Section 11 of the application form) and then Submit, Clearly
Stating in the e-mail Subject Line "IG SoC Application for
<enter your organisation name> - <enter the SHA Region of
your Sponsoring NHS Organisation>" to
exeter.helpdesk@nhs.net
NHS CFH Will Review and
Approve the Application Form
(this can take up to 1 week) and
Advise the ODS Team that an
ODS Code is Required.
NHS CFH will Review and
Approve Associated Documents.
(The LCA 3 weeks and the
Offshore Policy / ISMS
documents up to 8 weeks).
Log into the IG Toolkit and read the
'How to complete your IG Toolkit
assessment' user guide for your
organisation-type. The guide is
available via the Toolkit Help menu or
via: https://
www.igt.connectingforhealth.nhs.uk/
help.aspx
Log in Details for the
Information
Governance Toolkit
(IGT) Sent to Health
Provider by e-mail.
Complete and
publish the IGT
assessment. (This
must be completed
annually by the 31st
of March each year)
NHS CFH will Review
the Published IGT
Assessment
(response time of two
weeks) and Respond
Via e-mail.
NHS CFH will Acknowledge the Approval of
All the Requirements of the IGSoC Process
and Send the 'Authority To Proceed (ATP)'
to the BT N3 Team and Copy the Health
Provider into this Notification.
ODS detailed process flow:
Health
Provider
Complete and Submit the IGSOC Application
Form (which includes details of your NHS
sponsor), Clearly Stating in the e-mail Subject
Line "IG SoC Application for <enter your
Organisation Name> - <enter the SHA region
of your sponsoring NHS organisation>" to
exeter.helpdesk@nhs.net
Health Provider Contacted for
More Information
Yes
NHS CFH
Exeter Help Desk Advise ODS
Team that a Code is Required for
the Health Provider
More
Information
Required?
No
ODS Code Allocated
N3 detailed process flow:
Health
Provider
Determine Type of N3
Connection Required
NHSCFH
Submits an Expression
of Interest (EOI). Please
Put either your ODS
code or the Words "Non
NHS" in the
Organisation Code Field
Completes Access
Agreement
Sends an N3 Access
Agreement to Health
Provider
Approves Access
Agreement and
Allocates Agreement
Number?
Completes Site Form
Including Access
Agreement Number and
ODS Code
N3 Build Your Site
Details into our CRM
System Allowing us to
Create Your Order
When Required.
Request a Quote for
Connections Completing
the Quote Request
Form.
Quote Returned
Order Form Completed
Contact Provider to let
Them Know When the
Lines and Router will be
Installed.
NHSmail detailed process flow:
End
No
Health
Provider
Submit application for
NHSmail including a
business justification stating
intended usage, volumes
and proof of commissioning
contract.
Appeal?
Provider must
achieve missing
components
before
continuing.
Yes
Create Accounts,
Directory, Secondary LOA,
Register Users etc?
Provides set up support
No
Application reviewed
Escalate to SRO
SRO
Approves?
Yes
Approved?
No
NHSCFH
No
IGSOC, ODS and
N3 achieved?
Yes
Yes
Primary LOA set.
RBAC detailed process flow:
Health
Provider
NHS
Sponsoring
Organisation/
Registration
Authority
Health Provider
Requests Registration
from NHS Sponsoring
Organisation/Local
Registration Authority
NHS Sponsoring
Organisation/Local
Registration Authority
Performs Identity
Assurance
Local Registration
Authority Registers
Organisation, Creates
Role Profiles and Issues
Smart Cards
CAB DBS compliant detailed process flow:
Arranges training
and explains DOS
Requirements
NHS
Sponsoring
Organisation
Health provider contacts
the NHS Sponsoring
organisation to arrange
CAB training and to discuss
requirements for loading
services onto DOS
Health
Provider
Conducts Training and assigns people to
the specific CAB roles.
Health provider
contacts NHS BP once
pre-requisites have
been met
Defines Services
Subsequent deployment process followed and support offered.
NHSCFH
NHS BP Team advise
on next steps that need
to be taken
Conducts training
Subsequent deployment process followed and support offered.
CAB DBS non compliant detailed process flow:
NHS
Sponsoring
Organisation
Arranges training
and training’
Arranges
explainsand
DOS
explains DOS
Requirements
Requirements
Health provider contacts
the NHS Sponsoring
organisation to arrange
CAB training and to discuss
requirements for loading
services onto DOS
Health
Provider &
System
Supplier
Conducts training
Conducts Training and assigns people to
the specific CAB roles.
Defines Services
Health provider
contacts NHS BP once
pre-requisites have
been met
Supplier and
Provider complete
required documents
Complete
Deployment
Verification Period
to Obtain FRA for
System
CAP process through to FRA
Go Live
Activity
NHSCFH
NHS BP Team advise
on next steps that need
to be taken
Provider and
Supplier Engaged
through ‘NHS BP
Pre requisites’
Process
NHS BP Review
documents, prioritise
release project and
accept into pipeline
of work
CAP process through to FRA
Supplier
Needs
to Achieve
FRA?
Complete
Deployment
Verification Period
to Obtain FRA for
System