EMORY COMMODITY MATRIX
The Emory Commodity Matrix guides University faculty and staff in determining how to acquire and/or pay for the most commonly ordered equipment, supplies and services.
Preferred Method :
Every effort should be used to obtain goods and services with this process first
Secondary Method:
Use when the Preferred method is not available
Invoice Attached Method: Appropriate when supplier does not accept credit cards
Products or Services
Emory Express
(click on links for more detail)
Commodity Index
Advertising
Airfare - Travel Agency (Direct Bill available)
Airport Parking
Alcohol - Meals
Requisition/Purchase Order
Invoice Attached
Preferred
Alcohol - Wine & Spirits for Events
Art and Antiquities
Association Memberships
Athletic Products
Audio-Visual Services
Auto Parts
Awards/Scholarships/Stipends/Fellowships
Benefit Payments - Contact Customer Care at
7.5400
Biosafety Cabinets Laminar Flow
Hoods/Certification Process
Books & Periodicals
Books & Periodicals for University Libraries
Bus Services (chartered)
Business Meals & Related Food and Drink
Car for Hire (Limo, Van, Taxi, Shuttle,)
Car for Hire for Guest Transport (Limo, Van, Taxi,
Shuttle,)
Car Rental (individual)
Catering (Emory-in-House) Pay method:
Direct Bill
Catering Services
Cell Phones & Smart phones - Non-Verizon 100%
Business
Cell Phones & Smart phones/Verizon only - Pay
Method: Centrally billed to Emory
Cell Phones, Pagers & Paging Service - Partial
Reimbursement
Charities/Donations (Non-Conference
Registration)
Coffee, Water and Tea Service
Computer/Printers/Software
Preferred
Preferred
Preferred
Preferred
Secondary
Secondary
Purchasing
Compass Payment
Compass T & E
Card
Request
(Corporate Card)
Funds and Corporate Card
Expenses
P-Card
(limit $1,499)
Secondary
Payment to Individuals
Preferred
Preferred
Preferred
Pre-Authorization
Required
Preferred
Pre-determination required
Preferred
Secondary
Preferred
Secondary
Preferred
Preferred
Preferred
Secondary
Preferred
Secondary
Preferred
Preferred
Secondary
Secondary
Preferred
Preferred
Secondary
Secondary
Preferred
Preferred
Preferred
Preferred
Preferred
Secondary
See "Note" at bottom of chart
EMORY COMMODITY MATRIX
The Emory Commodity Matrix guides University faculty and staff in determining how to acquire and/or pay for the most commonly ordered equipment, supplies and services.
Preferred Method :
Every effort should be used to obtain goods and services with this process first
Secondary Method:
Use when the Preferred method is not available
Invoice Attached Method: Appropriate when supplier does not accept credit cards
Products or Services
Emory Express
(click on links for more detail)
Commodity Index
Conference Calls
Consulting - Firms, Companies
Consulting - Individual Contractors
Controlled Sustances
Copier/Print Leases
Copy, Printing Services - Off campus
Copy, Print and Document Services at Emory Payment Method: Direct Bill
Courier Services
Department of Homeland Security
Departmental Subscriptions
Document Retention Services
Emory Book Store - Direct Bill available
Emory Brochures
Emory Document Services - Direct Bill Preferred
Emory Graphic Design Services
Emory Mail Services - Pay Method: Direct Bill
Emory Photography
Emory Stationery needs
Enterprise Van Rentals
Entertainment - Events, Tickets, etc.
Floral Arrangements - Events
Floral Arrangements - Sympathy
Furniture
Gas for Rental Car
Requisition/Purchase Order
Invoice Attached
Preferred
Secondary
Preferred
Preferred
Secondary
Preferred
Purchasing
Compass Payment
Compass T & E
Card
Request
(Corporate Card)
Funds and Corporate Card
Expenses
Secondary
P-Card
(limit $1,499)
Preferred
Payment to Individuals
Preferred
Preferred
See "Note" at bottom of chart
Preferred
Secondary
Preferred
Preferred
See "Note" at bottom of chart
Secondary
Secondary
Preferred
Secondary
Preferred
Secondary
See "Note" at bottom of chart
Preferred
Preferred
Preferred
Preferred
Preferred
Preferred
Preferred
Preferred
Preferred
Gift Cards - Employee/Student (Report to Payroll)
Gift Cards - Study Participants
Government Fees/Tax Payments
Honorariums - Individuals
Hotel/Lodging
Instructors - Non-employees
Internet Access - Home
Lab/Research Goods and Services
Laundering Services (Lab Coats)
Legal Payments
(Currently being explored)
Preferred
Preferred
Preferred
Preferred
Preferred
Preferred
Preferred
Preferred
Secondary
Preferred
Personal Funds Only
EMORY COMMODITY MATRIX
The Emory Commodity Matrix guides University faculty and staff in determining how to acquire and/or pay for the most commonly ordered equipment, supplies and services.
Preferred Method :
Every effort should be used to obtain goods and services with this process first
Secondary Method:
Use when the Preferred method is not available
Invoice Attached Method: Appropriate when supplier does not accept credit cards
Products or Services
Emory Express
(click on links for more detail)
Commodity Index
Linen Rental Services
Mail Services and Shipping - Off Campus
Maintenance and Repair Operations
Maintenance Program for Lab and Scientific
Meals - Individual
Moving Expense paid by individuals to be
reimbursed - Contact Payroll @ 7.6100
Moving/Relocation expense to supplier
Office Supplies
Outsourcing Established Agreements (Food
Services, Construction, Parking)
Outsourcing - New Agreements
Package Shipping - Other
Package Shipping - FedEx - Pay Method:
Centrally billed to Emory
Parking/Tolls
Picture Frames, Awards, etc.
Postage for mass mailings (generally paid to
printer)
Postage Meter Service Request (Emory) - Pay
Method: Direct Bill
Postage Meter in Department
Printing, Copy and other Document Services
Professional Services - Firms. Companies
Professional Services - Independent contractors
(individuals)
Promotional Items
Radioactive Materials
Records/Documents Storage
Refunds to Individuals
Refunds to Other Organizations
Registrations - Groups
Registrations - Individuals
Relocation & Housing - Emory Paid to Company
Rent (Recurring) - Contact Customer Care
@ 7-5400
Requisition/Purchase Order
Invoice Attached
Purchasing
Compass Payment
Compass T & E
Card
Request
(Corporate Card)
Funds and Corporate Card
Expenses
P-Card
(limit $1,499)
Preferred
Payment to Individuals
Preferred
Preferred
Preferred
Preferred
Preferred
Preferred
Preferred
See "Note" at bottom of chart
Preferred
Preferred
Secondary
See "Note" at bottom of chart
Preferred
Preferred
Preferred
Preferred
Preferred ($1,500 & more)
Preferred
Preferred (limit
$1,499)
Secondary
Preferred
Preferred
Preferred
Preferred
Preferred
Preferred
Secondary
Preferred
Secondary
Preferred
Secondary
Preferred
EMORY COMMODITY MATRIX
The Emory Commodity Matrix guides University faculty and staff in determining how to acquire and/or pay for the most commonly ordered equipment, supplies and services.
Preferred Method :
Every effort should be used to obtain goods and services with this process first
Secondary Method:
Use when the Preferred method is not available
Invoice Attached Method: Appropriate when supplier does not accept credit cards
Products or Services
Emory Express
(click on links for more detail)
Commodity Index
Scholarship/Stipends/Fellowships/Awards
Shipping - FedEx - Pay Method: Centrally billed to
Emory
Shipping - Non-FedEx
Snacks for Department
Space rental - events, hotels
Storage - Rental
Study Participants
Subscriptions (Department)
Sub Awards for Research
Supply Center - Freezers
Surplus/Recycling & Emory Dept. Moves Contact Campus Services (7.7463)
Uniforms/Professional Work Wear
Utility Bills (Water, Electricity, Cable, Telephone,
Garbage)
Van Rentals (Enterprise)
Vehicle Rentals
Visa expediting services (Passport)
Requisition/Purchase Order
Invoice Attached
Secondary
Purchasing
Compass Payment
Compass T & E
Card
Request
P-Card
(limit $1,499)
Payment to Individuals
(Corporate Card)
Funds and Corporate Card
Expenses
Preferred
Preferred
Preferred
Preferred
Preferred
Preferred
Preferred or Payroll
Secondary
Preferred
Preferred
Secondary
Preferred
Preferred
Preferred
Preferred
Secondary
Preferred
Note: Computer Supplies, office supplies, other similar supplies, and services should only be obtained through the Preferred method listed above. However, when traveling or a similar situation precludes that
option the supplies and services may be obtained with personal funds or on the Emory Corporate Card, and included in the reimbursement process.