Outgoing AND INCOMING students:
Scholarships, funding, procedures, and
welcome office
Rome, 15 April 2011
Foreword
Sapienza in figures
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145.000 students
Total appointed staff: 9.050
(4.500 professors/5.000 administrative and technical staff)
Not appointed staff: 4.405
Over 300 degree programmes
250 first and second level specialised qualifications
116 libraries
21 museums
Students from other regions: over 30.000
Foreign students each year: over 7.000.
Incoming and outgoing Erasmus students: 1.000 per year
11 faculties
More than 60 departments
30 Centres devoted to scientific research
PhD programmes: over 150
Outgoing and incoming students
Difference between incoming and outgoing students
™ Different needs
™ Different information
™ Different approach (linguistic, cultural, …)
™ Different procedures
™ Different funding
… till here nothing to write home about!
A.
OUTGOING STUDENTS
Our Office provides them with information concerning
various existing opportunities:
1. Scholarships offered and funded by other institutions
2. Scholarships funded by other institutions via Sapienza
3. Scholarships offered and funded by Sapienza
1. Scholarships offered and funded by other institutions
a. We usually receive information by internal/external
sources (newsletters, internet sites, e-mails, …)
b. We disseminate the information through:
- our internet site
- mailing lists of students or scholars
- advising faculties/departments involved
c. We specify that we are not involved in the application
and selection process …
2. Scholarships funded by other institutions via Sapienza
a) We keep in touch with the funding institutions waiting
for the new call
b) We study the new call
c) We disseminate the information through:
- our internet site
- mailing lists of students or scholars
- advising faculties/departments involved
d) We help the students preparing their applications (in
case, asking questions to the funding institutions)
e) We collect the applications and send them within
deadlines and according to the procedures
f) We keep being informed on selection procedures and
outcomes contacting both institutions/students involved
Example: VULCANUS program
3. Scholarships offered and funded by Sapienza
Up to now
Sapienza IRO manages scholarships for extra-EU students’
mobility funded by the Italian Ministry of Education
Budget Line: Erasmus contribution,
out of which ± 20% is assigned to our IRO (Academic
Senate’s decision)
For the academic year 2011-2012
the amount of this contribution is:
€ 123.000,00
Since 2010
IRO got ADDITIONAL FUNDING
from Sapienza
€ 150.000,00 (2010) + regional funds ±€ 60.000,00
€ 150.000,00 (2011)
which did boost the number of
scholarships assigned to each faculty agreement
Funding goes to Students’ mobility agreements
• Sapienza enhances the signature of Additional Protocols for
students' mobility with foreign universities
• Such agreements are:
a.usually signed at faculty level (Deans’ signatures),
b.but sometimes they are signed at rector level (centralized)
• They allow students of both sides to undertake exchange
programmes free of tuition fees at the host institution
(principle of reciprocity)
Scholarship’s main features
• Sapienza Academic Senate also establishes monthly
amount (December)
Academic year 2011-2012: €700,00 per month
• Minimum stay: 3 months abroad
• Possibility for the student: research or exams
• Students must be regularly enrolled and not graduate
before or during the mobility period
Students’ exchange mobility agreements
with several universities within 23 countries
Argentina
India
Australia
Iran
Bolivia
Mexico
Brazil
Mozambique
Canada
Palestine
China
Russia
Colombia
Senegal
South Korea
Syria
Egypt
Taiwan
Japan
United States
Jordan
Vietnam
How and when does IRO assign the funds
a) We check all existing students’ mobility agreements
with our university (December)
b) We advise each Faculty of funds availability (January)
for such agreements
c) Faculties ask for scholarships according to their needs
(February)
d) We evaluate each request and send the final fund
assignments (March-April)
e) Faculties publish calls for applications (April-May or
September-October)
f) Faculties send us the outcomes of selections (May or
November)
Faculty assignments for the academic year 2010-2011
Faculty
N° of months
Total contribution
Architecture L. Quaroni
6
€ 4.200,00
Architecture Valle Giulia
24
€ 16.800,00
Economics
8
€ 5.600,00
Philosophy
9
€ 6.300,00
Literature and Philosophy
12
€ 8.400,00
Medicine and Surgery II
8
€ 5.600,00
Communication Sciences
18
€ 12.600,00
Mathematical, Physical and Natural Sciences
21
€ 14.700,00
Political Sciences
12
€ 8.400,00
Oriental Studies
54
€ 37.800,00
Total
172
€ 120.400,00
Faculty assignments for the academic year 2010-2011
Sapienza’s funding + regional funding
Old faculties
Number of
monthly
allowances
Total
contribution
Ludovico Quaroni
24
€ 16.800
Valle Giulia
54
€ 37.800
Economia
21
€ 14.700
Filosofia
9
€ 6.300
Lettere e Filosofia
12
€ 8.400
Studi Orientali
81
€ 56.700
Giurisprudenza
Giurisprudenza
9
€ 6.300
Ingegneria dell'Informazione, Informatica e
Statistica
Ingegneria
22
€ 15.400
Medicina e Odontoiatria
Medicina e Chirurgia I
9
€ 6.300
Medicina e Psicologia
Medicina e Chirurgia II
9
€ 6.300
Scienze della Comunicazione
24
€ 16.800
Scienze Politiche
12
€ 8.400
Scienze Matematiche, Fisiche e Naturali
13
€ 9.100
Totali
299
€ 209.300
New faculties
Architettura
Economia
Filosofia, Lettere, Scienze Umanistiche e
Studi Orientali
Scienze Politiche, Sociali e della
Comunicazione
Scienze Matematiche, Fisiche e Naturali
Contract assignment procedures
• Once the selection process is over, faculties send us:
official documents stating the outcomes
contacts of selected students
• We contact the students and make appointments for the
contract’s signature
• Signature of the contract
description of procedures and documents to be
handed back at the end of mobility period
This academic year 2009-2010
• From August 2009 up to now we had
±140 contracts signed
for an amount of around € 294.000,00
mobility towards:
Lomonosov - Moscow – Russia; Oriental - Montevideo – Uruguay;
UTEPSA - Santa Cruz – Bolivia; René Moreno - Santa Cruz – Bolivia;
Universidad de Buenos Aires – Argentina; Universidad de la Salle - Bogotà
– Colombia; Universidad de Santiago de Calì – Colombia; Universidade de
Sao Paulo – Brazil; North Carolina State University – USA; Purdue
University – Indiana – USA; University of California - San Diego – USA;
University of Delaware – USA; Flinders University Adelaide – Australia;
Beijing Foreign Studies University – China; Tokyo University of Foreign
Studies – Japan; Waseda University – Japan; Helwan University – Egypt;
University of Tokyo - Japan
B. INCOMING STUDENTS
There are different typologies of foreign incoming students.
Our office mainly deals with 2 typologies:
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Those arriving on the basis of Students’ mobility agreements
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Those arriving on the basis of scholarships deriving from EU
programmes
BEFORE ARRIVAL
After the first contact with students willing and able
to come to study at our university,
we start processing their requests
There are two different kinds of services offered
to the incoming students:
- administrative services
- organisational and “acquaintance” services
ADMINISTRATIVE SERVICES
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We receive request of information about Sapienza
We inform students about Sapienza’s academic offer
We process the students’ choice/requests checking
academic CV and language knowledge
“Matchmaking” of requests and faculties/professors
Acceptance by professors
Information of acceptance to the students
Request of specific documents
Letter of invitation for visa issue
Receipt of Learning Agreement
WELCOME OFFICE
Deals mainly with organisational and “acquaintance”
services such as:
- Accommodation
- Fiscal code (tax id code)
- Permit of stay
- Canteen card
- Bus card/pass
- Health insurance
- Bank account
- Information about Sapienza services (wi-fi, sport, …)
- Language courses
MAIN HURDLES AND CONCERNS
Sapienza is currently trying to face several problems related
to outgoing and incoming students’ mobility
Enrolment of students, who do not pay any fees
*for international ranking reasons
*for administrative reasons
Exams/credit recognition
Introduce homogeneous procedures
Introduce homogeneous templates
Information dissemination among faculties/students
We would be very pleased to know anything about
your personal experience in your university
Are you facing similar problems?
Thank you so much for your presence here at the IRO
of Sapienza
Graziella Gaglione
graziella.gaglione@uniroma1.it