How To
Make a Copy
1
Make sure that you are in the Copy mode. If not, press the Copy Function
button.
2
Place the original on the glass (Face Down) or in the document feeder
(Face Up)
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OR
Your documents will automatically double side.
3
When copying off the glass it scans the original and will wait 60 seconds for you to place next
original
If you do not want this press the 1 sided to 2 sided button to turn it off
MP C2500
only
4
If your original is already double sided press the 2 sided to 2 sided button to scan both sides
print out double sided.
5
Enter any required settings e.g. Lighter / Darker, Text / photo on the touch screen.
6
Enter the number of copies required using the Blue keys.
7
Press the Start Key
How To
Modify original settings
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Modifying the original settings to suit the originals can greatly affect how your copies will look and
save you time.
1
Select Text/Photo if you have a mixture of text and photo originals [e.g. Magazine,
brochure etc]
Select Text if you only have text originals.
Select Photo if you only have photo originals
Others – Press then select:
•
Generation (A copy of a copy)
•
Pale if the original is pale
•
Map if you are making a copy from a map
MP C2500
only
2
Press the Special Original button to advance to the next screen
Select special original if:
3
Mixed Size: If you have a mixture of A4’s and A3’s in the originals.
Batch: Too many pages to fit in the document feeder in one go. This will allow the machine to
scan your originals in batches, but the copies will be produced in complete sets.
How To
Reduce or Enlarge a Copy
1
Place the original in the document feeder (Face Up) or onto the glass (Face Down). The original
should be aligned to the rear left hand corner as shown.
MP C2500
only
2
Press the Reduce / Enlarge
key
3
Select the required ratio or use the +
or – keys to move in 1% steps.
Note: To change the ratio in 10%
steps, press and hold down the + or
– keys
4
5
6
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Press the OK Key
Select the paper tray and enter any
other required settings. [For
example: text/photo, how many
copies required etc.]
Press the start key
How To
Make Double Sided Copies
1
Make sure that you are in the Copy mode. If not, press the Copy Function
button.
2
Place the documents face up in the document feeder or face down on the
glass
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OR
3
UC policy - this device is defaulted to double sided;
- When copying off the glass it scans original quietly and will wait 60 seconds
for you to place next original
- To select single sided copies, deselect this button
MP C2500
only
4
Enter the number of copies required using the Blue keys.
5
Press the Start Key
How To
Sort Copies into Sets
1
Make sure that you are in the Copy mode. If not, press the Copy Function
button.
2
Place the documents face up in the document feeder or face down on the
glass
OR
MP C2500
only
3
Press the Sort key or
Rotate Sort Key
4
Enter the number of copies required using the Blue keys.
5
Press the Start Key or press the Sample
Copy key.
Note: If you select the Sample Copy key,
one sample set will be printed. If printed
correctly then press, “Print” on the dialogue
box displayed on the screen.
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How To
Programming of Fax
Numbers
1
Press the Scanner button
2
If this screen pops up
press the Enter button
otherwise go to step 3
3
Enter your computer User Name using the
onscreen keyboard. Press Ok
4
Follow steps 2 and 3 again for your computer
password using the password enter button
5
If necessary press the onscreen login button
6
Press the Facsimile
button
7
Enter the fax number you wish to program
using the blue number keys
8
Once you have entered the number press
the Program Destination button on the
screen.
9
Press the Names
Button
10
Press the change
button
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How To
Programming of Fax
Numbers
11
Enter the name you wish to show on the
display using the onscreen keyboard
12
Press the OK button
13
Press the OK button again
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You will now have a quick dial key you can use when sending faxes. You will not have to
log in to use this key, only to program.
How To
Document Server Overview
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Overview
The document server is used to store and allow easy access for all staff to commonly used forms
etc. There are 3 screens for the document server, namely List, Thumbnails and the Print screen
List Screen
This screen is used to select
what file is to be printed. You
can also change the name of
files
(Select the file you want to
change on the touch screen,
then press the File
Management box and Change
File Name box)
You can delete files or print first
page.
Thumbnail Screen
This screen is used to view the
stored file as a Thumbnail. You
can also change the name of
files (Select the file you want to
change on the touch screen,
then press the File
Management box and Change
File Name box)
You can delete files or print first
page.
To Printing Screen
To Printing Screen
To print any of the listed files,
press the ‘To Print Screen’ and
select the file you wish to print.
The Print Setting screen is used to
instruct the machine on how you
want your document printed. If you
are printing a multi-page file, you
will need to select the duplex, sort
etc options so that the document
prints out in the format you require,
irrelevant of how you scanned the
document in.
To exit this screen and return to
the Select File screen, press the
File List box.
Excludes MP2000Le Model
How To
Save a Document to the
Document Server via the Print
Driver – Method A
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There are two ways to save a document onto the Document Server:
Method A:
If you are networked to print and you have the document stored on a PC, then you can save the
document directly onto the Document Server without loosing any quality.
Method B:
If you only have a hard copy of a document for scanning.
Method A Procedure:
1. Open the document you want to save in the appropriate application.
2. Select File / Print (Ctrl + P)
3. Select the Ricoh device/MFD/Machine and click on the properties box.
4. Click on the drop down box for Job Type and select “Send to Document Server”
5. Click on the details box underneath and enter a File Name etc as required and then click
OK
Note: If you enter a password when you want to print a document then you will need to
enter the password before printing will occur.
6. Click on the OK button twice.
The document will be sent to the Document Server and be available for printing out as
required.
Note: You need to set the print options / settings at the device
How To
Scan a Document onto the
Document Server – Method B
1
Select the Document Server function key.
2
Select the Scan Original box and place
your documents in the document feeder
(Face Up) or on the glass (Face Down)
3
Make any other settings as required.
[For example: For double-sided original,
select 2-Sided original, Top-to-Top box or
Text/Photo for magazine article.]
4
5
6
To change the User Name or File Name
press the appropriate box
Manually key in your name or select from
the boxes and press OK to continue
Press the Start key to start the scanning process.
Note:
• If you are scanning off the glass you will get
60secounds to place the next page onto the
glass, once you have placed the next document
on the glass press the Start key again to start
scanning the next page. Once you have scanned
all the pages off the glass press the # key. To
return to the main screen press the Scanning
Complete box.
• If you fed your originals through the document
feeder the screen will default back to the main
screen automatically.
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How To
Print a Document from the
Document Server
1
Select the Document Server function key.
2
Select the file to print by
touching the operational
panel screen.
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Available
File List
To Printing Screen
3
Press the To Printing Screen and make the necessary print settings as required.
[For example: 2-Sided copy will be printed double-sided, sort / staple options]
4
Key in the amount of prints required using the blue number keys.
5
Press the Start key or Sample copy key
Note:
You will need to have a duplex unit and a finisher
fitted for the double-sided printing and stapling
options.
How To
Resolve Printing Errors
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If you have to walk up to the device and press buttons to clear printer errors and to get your print jobs to
print out, we would recommend that you check the following common mistakes.
1
Mismatched paper size.
From your computer, with the document open, select File then Page Set-up.
Ensure that the paper size listed matches what size you want to print onto.
For Multi-page documents ensure this is set to “Whole Document”
2
Paper tray incorrect / documents prints from the wrong tray.
Ensure that both are set to your requirements or default tray.
For Multi-page document, ensure that this is set to “Whole Document”
How To
Scan to Email
1
Make sure that you are in the Scanner mode.
If not, press the Scanner Function button.
2
If this screen pops up
press the Enter button
otherwise go to step 3
3
Enter your computer User Name using the
onscreen keyboard. Press Ok
4
Follow steps 2 and 3 again for your computer
password using the password enter
5
If necessary press the onscreen login button
Select the Scan Settings key. You can
change the following:
6
• The scan type – Tex or Photo, B&W or
Colour
• Resolution – 100 dpi to 600 dpi
• Image Density – To make scan lighter or
darker
• Scan Size – Machine will “auto detect”
standard sizes (A4 or A3) any other size
scans, select the nearest size or use
7
Press the Key with your name on it to send
to your email account
8
Set your originals in the Doc Feeder or on the
glass.
9
Press the Start key to start scanning
10
Press the Login/Logout Key to Log
Out
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How To
Do “Auto Colour Calibration”
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1
Press the “User Tools/Counter” key
2
Select the
Maintenance box
3
Select “Auto Colour Calibration”
4
Select “Start” box for Copier
function.
5
The machine will print out a test page. Place this on the glass with the arrow on the test sheet
aligned with the arrow in the top left hand corner of the glass and select the “Start Scanning
“box.
Once calibrated, the machine will default back to the Auto Colour Calibration Screen.
We recommend that you complete a calibration for Printer Function x 3 test patterns.
6
Press the Start Box for Printer function, then select “Test Pattern 1” box and then the “Start
Printing” box.
Repeat step 6 for the “Test Pattern 2” box and “Test Pattern 3” box
Once you have completed 4 calibrations (You should have printed 4 different test sheets) press
exit.