How to Complete a Renewal of Authorization Application
1.
Log in to the system at http://ga.edvera.com with the password that has been provided to you by your Standards Administrator (SA).
2.
After logging in, you will be on the “Dashboard” screen. The “Dashboard” serves as a “profile” page where basic institution information can be found. If any general institution information found on the Dashboard needs updating, please see the instructions titled “How to Update User
Information on the Dashboard”. Also, if technical support is needed throughout this process, please read the instructions titled “How to Use the Support Button”.
3.
To begin an application for Renewal of Authorization, select the “Documents” tab at the top of the screen.
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4.
“Documents” will list all applications that you have begun and are in progress, have submitted, and have been approved. Click the “New Document” drop down menu to the right to create a new document.
5.
You will then see the documents listed that you can create (as seen in the screenshot below).
Once you choose which document to create, Renewal of Authorization application, you will be brought to that document's introduction page.
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Certify that you have read and understand the information provided to you regarding submitting a Renewal of Authorization Application. Then select “Continue”.
8. Input information into all the available fields. Please note that some information will be automatically populated since it has been provided in previous applications. If the text is gray, such as “name”, “physical address”, “institution contact”, and “director”, it cannot be changed by the user. Speak to your SA if such changes need to be made. If the text is black, it can be updated.
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Please note, if your institution is accredited by a U.S.-based accrediting association recognized by the
U.S. Secretary of Education but is not listed above, please select the “New Accreditation Application” document to provide the relevant information. If an accreditation is currently listed, please review it for accuracy, and complete the “Accreditation Change Application”, if applicable.
9. A completed Minimum Standards checklist must be attached and submitted along with the Renewal of Authorization Application. You can do so by downloading the “Minimum Standards Form”, completing it digitally, saving it to your computer, and then uploading the completed, saved checklist by clicking “To attach a file drag & drop here or click to choose”. An attestation is required.
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10. For any institution using Edvera to complete a Renewal of Authorization Application for the first time, the programs that have previously been authorized by NPEC will be in red. If a program is no longer being offered, please notify your Standards Administrator (SA) so that the program can be removed from your instiution’s authorized program list.
10A. For every program that has been previously authorized, a “Program Change Application” must be submitted in order to have pertinent program information for said programs stored in Edvera.
10B. Select the first program for which program information must be added, and select “Continue”.
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10c. Input information into all the fields, and then submit. Please note that each Program Change
Application will be submitted and reviewed separately. Submitting this application does not mean the Renewal of Authorization Application has been submitted, and approval of this application does not automatically mean the Renewal of Authorization Application has been approved.
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This process will need to be completed for every previously authorized program. New program fees will not be incurred unless the information inputted indicates substantive change from previous approval.
10D. Please note that programs for which a “Program Change Application” has been submitted become green in color rather than red. If any red remains, it needs to be removed if the program is no longer being offered or it needs a “Program Change Application” submitted.
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11. Each exhibit must be created by the applicant and then uploaded to the application.
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12. For any institution using Edvera to electronically complete a Renewal of Authorization Application
for the first time, all agents and personnel that have been previously approved must be resubmitted by completing a “New Agent Permit Application” or “New Personnel Application”. For each subsequent year’s Renewal of Authorization, you will review the names of each previously approved agent and personnel. If a person is no longer employed by the institution, remove the check mark beside the name. An existing agent or personnel can be viewed by selecting the “View” button beside each name.
If an individual’s form requires updating, submit an “Agent Change Application” or “Personnel Change
Application”, and for each new agent and personnel, a “New Agent Permit Application” or “New
Personnel Application”, respectively, should be submitted. Please see the instructions for adding new agents and personnel as each person for whom an application is submitted must be a “user” in the system.
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13. Please read the Agreements thoroughly before certifying that you have read them as the institutional contact that fills out this application is held responsible for ensuring the following
Agreements are followed.
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14. Complete the institution’s financial information based on its most recently completed fiscal year.
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The Authorization and
TGTF fees below are calculated automatically based on the gross tuition figures reported in lines 2-
5.
Figure 6 is automatically calculated based on information provided in lines 2-5.
Final confirmation will be made by the SA.
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A copy of the bond form can be uploaded here. The original must be received in office.
Press the “Save” button BEFORE pressing “Submit”. The application will not process if there are ANY required fields left blank, and it will clear the Financial/Bonding Information page if it is not already saved.
Approval Process
15. After submitting the application, the status will be “Pending SA Approval”; you will have access to a read-only view of the application. One of three actions will be taken by the SA: 1) approval of the application and submission to the Deputy Director for final review, “Pending DD Approval”, 2) reverting the application with instructions of what needs to be done to correct it, “Reverted to Institution”, which must be then resubmitted by the applicant upon completion of changes, or 3)denial of the application.
Please note that if your application is in an “Unsubmitted” status, it has not yet been submitted to the
SA for review. The SA will not submit the application to the Deputy Director for final review without payment of all required fees (including late fees, if applicable), submission of original bond form (if applicable), and/or satisfactory completion of the evaluation process (if applicable).
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Note
After you have submitted any applications, the “Documents” tab at the top of the screen lists all applications that have been approved under “Document Archive” and pending approval or not yet submitted for approval in “In Progress”. Additionally, applications that generate a document will list the generated document under “In Progress”. This includes the Certificate of Authorization and Agent
Permits.
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