The University of Edinburgh Engineering Society Constitution
Article 1: Names and Aims
• The name of the society shall be “the University of Edinburgh Engineering Society”
• The aims of the society shall be to promote networking between the Engineering students of Edinburgh
University, to improve links with industry between the society & its members and to provide academic
support to those society members who require it during the course of their study.
• The society shall abide by any applicable laws, bye-laws and guidelines of the Edinburgh University
Students’ Association in relation to recognised societies.
Article 2: Compulsory Clauses
• Membership shall be open to all matriculated students of Edinburgh University
• Membership shall be at least 75% matriculated students of Edinburgh University
• The President, Secretary and Treasurer of the society shall be matriculated students of Edinburgh
University
o The President shall be ultimately responsible for the conduct of the society
o The Secretary shall be responsible to the President for the administration of the society
o The Treasurer shall be responsible to the President for the finances of the society
• All office-bearers shall be subject to election annually
o All members who are matriculated students of Edinburgh University shall be entitled to stand and to vote
in elections
• Society office bearers will attend annual society training as outlined by the Societies’ Team
• All members must receive at least 14 days written/email notification of the annual general meeting and of
elections not held at the AGM
o Current Office Bearers must be assigned to the Society Profile immediately upon election
Calling of an Extraordinary General Meeting:
o In the event of a committee position becoming vacant, the committee will inform members of an EGM
giving 14 days written/email notice
• Constitutional amendments shall require a two-thirds majority at a general meeting open to all members;
14 days notice of which shall be given
• EUSA considers the ruling society constitution to be that which is displayed on the Society Profile
• Re-registration of the society must be submitted prior to re-registration deadline set by EUSA
• The quorum of a general meeting shall be one tenth in order to validate any decisions/votes made
• The society has taken and will continue to take all necessary steps to ensure that our meetings, events
and socials are accessible to all
• The society has ensured and will continue to ensure that it complies with any relevant data protection
legislation
• The society believes that discrimination or harassment, direct or indirect, based on a person’s gender, age
(except where it relates to licensing laws), race, skin colour, nationality, religious belief, socio-economic
background, disability, HIV status, sexual orientation, gender reassignment, family situation, domestic
responsibilities or any other irrelevant distinction, is detrimental to the society, the university and wider
society, and will not be tolerated
Article 3: Individual Clauses
The Committee:
o The committee shall consist of: the President, the Vice-President; the Secretary and the Treasurer.
a. The President, Secretary and Treasurer of the society shall be matriculated students of the University of
Edinburgh.
i. The President shall be ultimately responsible for the conduct of the society.
ii. The Secretary shall be responsible to the President for the administration of the society.
iii. The Treasurer shall be responsible to the President for the finances of the society.
b. Committee members will be elected annually at the AGM and shall assume office after week 11 of the
second semester. c. All members who are matriculated students of the University of Edinburgh shall be entitled to stand and
to vote in elections.
d. The quorum of a committee meeting shall be two thirds of its members.
e. No business shall be transacted at a committee meeting unless 48 hours notice has been given to all
Committee members.
f. Minutes of all meetings shall be kept and lodged in the secretary’s files. The minutes will be made
available to any fully paid up member of the society upon request once they have been lodged.
Voting Procedure:
o Voting will be by a simple majority with the President (or representative assigned by the President in case
of his or her absence) having the casting vote if required.
o Only fully paid members of the society shall have voting rights. All fully paid members will have full voting
rights.
o Each voting member shall be permitted to nominate only one candidate for each position.
Money:
o There will be at least two signatories assigned to the society bank account. These will nominally be the
President and the Treasurer. More signatories can be added if the committee deems appropriate at any
committee meeting.
Discipline:
o If a committee member is not performing their duties as required, having behaved inappropriately or
misused society funds, they may be subject to disciplinary action on two thirds vote at a committee
meeting.
o The disciplinary procedure will consist of: first, a verbal warning; second, a written warning and thirdly, if
necessary, the expulsion from office or society membership on the vote of the committee.