JOB DESCRIPTION
I. JOB TITLE: Assistant to the Executive Director
Reports to: Executive Director
II. JOB PURPOSE AND SUMMARY:
Responsibilities include, but are not limited to, performing and coordinating a variety of
administrative duties and tasks for the Executive Director, and Board of Directors. This position
is charged with effectively and professionally representing Leadership Centre County (LCC), the
Executive Director, Board of Directors and LCC’s volunteers and stakeholders.
This is a permanent part-time position. The executive assistant typically works 15 to 19 hours
per week from August 15 through June 30 and up to 15 hours per week (as needed) from July
through August 14. Position start date estimated to be June 8, 2015.
Specific Functions of the Job: (list in order of importance)
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Answer phones and assist class members, volunteers, vendors and stakeholders,
respond to email and other social media;
Assist in management/dissemination of all outreach communications;
Support LCC Marketing Intern’s efforts in this arena;
Write and/or edit and coordinate correspondence on behalf of the Organization, and
Executive Director; work with the Executive Director to produce annual directory and
other publications as necessary.
Accurately maintain databases; organize and maintain files and records, electronic and
physical;
Assist ED in journaling and processing accounts payable transactions to ensure finances
are maintained in an effective and up to date and accurate manner;
Coordinate management of class member recruitment activities;
Compile reports from access data base as requested by Executive Director and/or board
members including program day volunteer lists, prospective applicants and nominees,
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composite mailing lists, class member lists etc. and other reports pertinent to the
Executive Director and Board of Directors;
Manage office supplies and equipment;
Schedule/cancel appointments, maintain calendar, assist in making logistical
arrangements for program days and other LCC activities.
Attend board meetings to serve as the recording secretary.
Prepare large mailings to donors, alumni and friends. Manage email correspondence
with LCC alumni, board members, committees and class members.
Coordinate Organization functions to include logistics and material preparation and
follow-up (evaluations, thank you letters etc.) such as but not limited to
Transformational Leader Series, Graduation Celebration, program days;
General shipping and receiving (mail);
Perform other related duties as required.
General Attributes of the Job: (list)
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Team oriented
Excellent verbal and written communication skills
Positive personality, customer service orientation and an appreciation for volunteer
service
Demonstrated understanding of the mission of LCC
Proficient in Microsoft Office products to include Excel, PPT, Publisher, ACCESS
Proficient in social media; familiar with communications tool canvas production e.g.
Constant Contact.
Working knowledge of Quicken
Able to maintain confidential member information
III. QUALIFICATIONS
Minimum Educational Requirements:
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Associate’s degree in a business related area preferred.
Minimum Experience, Abilities Required:
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3 years of Office Experience
Leadership Centre County reserves the right to modify, interpret, or apply this job description in any
way the organization desires. This job description in no way implies that these are the only duties,
including essential duties, to be performed by the employee occupying this position. This job
description is not an employment contract, implied or otherwise. Leadership Centre County remains
an “At-Will” employer.