Library Special Collections | Scanning Specifications Template
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Project Lead: [Name] – [Project Name]
[Project Name] Project Profile: Specifications for Scanning
This document provides pertinent information about the digital project for the scanning team, whether
the scanning is outsourced or completed in-house. The instructions in the technical details section are
the standard to which the scanners should adhere to for this specific project. Compliance with these
standards ensures consistency among the digital files.
Project Details
Description of project
Project charter
Digitization project lead
Target completion date
Prioritization document
Cost estimate worksheet
Finding aid(s), if any
Catalog record(s), if any
Funding source
[Provide description of project here.]
[Provide link to project charter here.]
[List project lead for digitization.]
[List target completion date for digitization.]
[Provide link to prioritization document here.]
[Provide link to cost estimate worksheet here.]
[Provide link(s) here.]
[Provide link(s) here.]
This project is funded by [funding source].
Technical Details
Scope of formats
Capture information
Outline
Resolution
Compression
Dimensions
Color (bit) depth
Color mode
Format
Image manipulation
[Provide information about the scope of formats here—oversize
posters, photographs, maps, etc.—including if and how items are
collated, etc. Also list the size of the digitization project.]
[Include whether fronts and backs will be captured. For example,
“Capture front and back, if backsides have writing, dates, or other
information.”]
[Define how the images should be framed. For example, “Frame
pages with 1/8 inch (2 mm) of blank space, black background.”]
[Provide resolution size. This will vary based on the project type, but
default resolution is 600 ppi.]
None.
[For example, “Sized to match original; no magnification or
reduction.”]
[Indicate the color depth. Color images are typically 24-bit.]
RGB
[Indicate the file format to digitize to. For example, “Image/tiff.”]
[Indicate if any image processing is needed. For example, “Image
rotation.”]
LSC Project Contact: For feedback and specific questions, please do not hesitate to contact [Name] at [email
address] or [phone number].
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Library Special Collections | Scanning Specifications Template
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Naming convention
Processing storage location
Special directions
Level of quality control
Project Lead: [Name] – [Project Name]
uclalsc_collection#_box#_folder#_item#_page###
Examples:
uclalsc_collection162_box02_folder04_item003_page001
uclalsc_collection162_box02_folder04_item003_page002
uclalsc_collection162_box02_folder04_item003_page003
[Provide the pathway link to where the images will be stored.]
[Indicate any special directions for the scanner(s).]
[Indicate the level of post-scanning quality control.]
Project Timeline
Batch
Begin Date
Goal Date
Date of
Completion
☐Batch 1: Boxes [x-y] | [total number]
boxes
☐Batch 2: Boxes [x-y] | [total number]
boxes
☐Batch 3: Boxes [x-y] | [total number]
boxes
☐Batch 4: Boxes [x-y] | [total number]
boxes
☐Batch 5: Boxes [x-y] | [total number]
boxes
mm-dd-yyyy
mm-dd-yyyy
mm-dd-yyyy
mm-dd-yyyy
mm-dd-yyyy
mm-dd-yyyy
mm-dd-yyyy
mm-dd-yyyy
mm-dd-yyyy
mm-dd-yyyy
mm-dd-yyyy
mm-dd-yyyy
mm-dd-yyyy
mm-dd-yyyy
mm-dd-yyyy
LSC Project Contact: For feedback and specific questions, please do not hesitate to contact [Name] at [email
address] or [phone number].
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