Complete Bid Package for
SB-2012-18
15/20/25 MVA, 65°C, 67-13.2 kV LTC
TRANSFORMER
SPECIFICATION
Bid Due Date/Time:
July 31, 2012
By 1:00 P.M.
Submitted By:____________________________
Page 1 of 32
Advertised in the Claremore Progress July 8, 2012 and July 15, 2012
Invitation to Bid
The Claremore Public Works Authority Electric Department will open sealed bids for the purchase of
one, with the option to purchase a second, 15/20/25 MVA, 65°C, 67-13.2 kV LTC TRANSFORMER,
SB-2012-18, on July 31, 2012 at 1:00 P.M. in the Council Chambers located at City Hall, 104 S.
Muskogee Avenue, Claremore, OK, 74017. The results will be publicly read aloud during the bid
opening.
A mandatory pre-bid conference is not scheduled for this bid. A bid bond is not required for this bid. The
City reserves the right to waive informalities in the bids and reject any or all bids for any reason
whatsoever at the sole discretion of the City. The contract will be awarded to the “lowest and best”
bidder and the successful bidder will be notified in writing.
Please contact Anne Smith, Central Purchasing Agent, at 918-283-1512 Ext. 131 or
asmith@claremorecity.com with any questions or to receive a bid specification package. Packages are
also available at http://www.claremorecity.com/bids.aspx
Page 2 of 32
Anne Smith
Central Purchasing Agent
asmith@claremorecity.com
To Whom It May Concern:
You are invited to submit your sealed bid for one, with the option to purchase a second, Power Transformer for
the Electric Department of Claremore Public Works Authority (CPWA). Specifications are attached hereto and
are considered part of the bid package.
Bids will be received in the Council Chambers, 104 S. Muskogee Avenue, City of Claremore, and are due by 1:00
P.M., “as so indicated by the time stamp clock of City of Claremore”, July 31, 2012.
Sealed bids will be publicly opened and read by the City of Claremore Central Purchasing Agent or
representative at 1:00 P.M., July 31, 2012, at the City Hall Council Chambers, 104 S. Muskogee Avenue,
Claremore, OK, 74017. You are welcome to attend. A bid bond is not required for this bid.
The City of Claremore CPWA reserves the right to accept or reject any or all received bids.
Should you have any questions regarding this bid, please contact Anne Smith at asmith@claremorecity.com.
Sincerely,
Anne Smith
Central Purchasing Agent
Page 3 of 32
NOTICE TO BIDDERS
The CPWA requests Bids for Bid SB-2012-18, one 15/20/25 MVA, 65°C, 67-13.2 kV LTC TRANSFORMER
with the option to purchase a second transformer.
Acceptable candidates are: Established companies regularly engaged in these services.
To receive or view specifications, contact:
Anne Smith
104 S. Muskogee Avenue
Claremore, OK 74017
Phone: (918) 283-1512 Ext. 131
E-mail: asmith@claremorecity.com
The City Claremore Public Works Authority (CPWA) reserves the right to reject any and all bids when
such rejection is in the best interests of the City of Claremore. One (1) original and four (4) copies (may
be in the same package) of the bid documents should be submitted to:
City Hall
Central Purchasing Agent’s Office
104 S. Muskogee Avenue
Claremore, OK 74017
State on the outside bottom left-hand corner of the bid envelope the following:
SB-2012-18
15/20/25 MVA, 65°C, 67-13.2 kV LTC TRANSFORMER
Do not open until July 31, 2012 at 1:00 P.M.
Due Date: Proposals must be received on or before the scheduled bid opening to be considered. Proposals
received more than ninety-six (96) hours, excluding Saturdays, Sundays and holidays before the time set for
opening of bids, as well as bids received after the time set for opening , will not be considered and will be returned
unopened.
Public Opening: Bids filed with Central Purchasing shall be publicly opened and read aloud at the time stated
above and considered by the Mayor and Council in the following next available Council meeting. The opening of
bids will be at the City Hall Council Chambers located at 104 S. Muskogee Avenue, Claremore, OK, 74017.
Evaluation/Award: Proposals will be referred to Claremore City staff and the Engineer for evaluation. CPWA
reserves the right to reject any and all bids. The successful bidder will be notified in writing.
__________
Signature of Authorized Agent
Date
Page 4 of 32
~ Section One ~
General Information
1.1
Purpose of the Bid
The bid process is part of a competitive procurement process which will facilitate a fair opportunity for
qualified firms to offer their plans and services for consideration. The City of Claremore (City) is currently
seeking bids to purchase one Power Transformer for the Electric Department of Claremore Public Works
Authority with the option to purchase a second transformer. The City, by means of this bid, invites all
qualified bidders to submit bids in accordance with the requirements outlined in this bid. The City anticipates
that, based on its review and evaluation of the proposals received pursuant to this bid, it will select a bidder
and execute a contract whereby the bidder renders services to the City, in accordance with terms and
conditions set forth in the contract. Pricing is to remain effective for a period of 90 days to allow Council to
review and accept or reject awarded bid.
1.2
Information about the City of Claremore
The City of Claremore is an innovative community near Tulsa, OK with a population of approximately 18,000
citizens. This progressive, forward-thinking city strives to offer a high quality of life that attracts industrial
based businesses and employees seeking small-town charm within a major metropolitan area. The City
strives to work with the citizens of Claremore to meet the needs of the community while serving everyone
with respect and integrity. The City strives to do so with competence, accessibility, responsiveness, and
excellence. The same level of customer service is expected of its business partners. The City is committed
to its providing the highest level of amenities for the community and the region and is dedicated to the
continuous improvement of its facilities.
1.3
Project Overview
The equipment purchased in this bid is for the Electric Department to have installed for the Centrilift
Substation project.
1.4
City’s Right to Reject
The City reserves the right to accept or reject, in whole or in part, waive informalities, minor irregularities, or
substitute items desired if deemed in the best interest of the City, therefore selecting the optimum proposal
or issue a new bid. The City of Claremore CPWA and its designees reserve the right to determine whether a
proposal is responsive and has the ability and resources to perform the contract in full and comply with the
specifications.
1.5
Schedule of Events





1.6
A.
B.
C.
D.
E.
F.
Issue bid: July 8, 2012
Advertise in the Claremore Progress: July 8, 2012 and July 15, 2012
Proposal due date: at 1:00 P.M. on July 31, 2012
Selection of finalists: after committee review and Council approval
Award: upon Council approval on the next available meeting. Selected candidate will be notified in
writing.
Definitions
Bidder – Any Supplier providing a bid to the City of Claremore, Oklahoma.
Supplier – The successful Bidder selected by the City of Claremore to supply the equipment specified herein.
Manufacturer – The manufacturer of the equipment provided by the Supplier.
Engineer – Finley Engineering Co, Inc, with offices in Lamar, MO.
CPWA – Claremore Public Works Authority
City – City of Claremore
Page 5 of 32
~ Section Two ~
Bid Requirements
2.1
Right to Modify, Rescind, or Revoke BID
The City reserves the rights to modify, rescind, or revoke this bid, in whole or in part, at any time prior to the
date on which the authorized representative of the City executes a contract with the successful bidder.
Bidders are permitted to submit one (1) final bid per project. In the event more than one bid is received the
most recent bid turned in prior to the opening will be considered.
2.2
Compliance with BID Requirements
By submission of a bid, a bidder agrees to be bound by the requirements set forth in this bid. The City, at its
sole discretion, may disqualify a bidder from consideration, if the City determines a bid is non-responsive
and/or non-compliant, in whole or in part, with the requirements set forth in this bid.
2.3
Signature, Certification of Bidder
The proposal must be signed and dated by a representative of the bidder who is authorized to bind the
bidder to the terms and conditions contained in this bid and to compliance with the information submitted in
the proposal. Each bidder submitting a proposal certifies to both (a) the completeness, veracity, and
accuracy of the information provided in the proposal and (b) the authority of the individual whose signature
appears on the proposal to bind the bidder to the terms and conditions set forth in this bid. Bids submitted
without the required signature shall be disqualified.
2.4
Requirements for Submission
Each bidder shall submit one (1) original – which must be clearly defined as the ORIGINAL – and (4) four
copies of their proposal. The original shall be clearly readable and preferably prepared on a word processor
and formatted in at least 10-point-font. The copies shall be of good, readable quality. The original and (4)
four copies of the proposal shall be submitted in a sealed box or envelope, clearly state on the outside,
bottom left-hand corner of the package as shown:
SB-2012-18
15/20/25 MVA, 65°C, 67-13.2 kV LTC TRANSFORMER
Do not open until July 31, 2012 at 1:00 P.M.
2.5
Deadline for Proposals
Proposals must be received by City of Claremore, Central Purchasing Agent’s office in the Finance
Department by “1:00 P.M. on July 31, 2012”. Any proposal received after expiration of the deadline will be
immediately disqualified from consideration. To withdraw a proposal, a written request must be made to the
Claremore Central Purchasing Agent prior to the scheduled opening.
2.6
Risk of Loss, Damage, Delay
Bidder acknowledges and agrees to release and hold harmless the City of Claremore CPWA, its employees,
agents, and personnel, from and against any and all claims, liability, damages, and costs, including court
Page 6 of 32
costs and attorneys’ fees, arising out of or pursuant to delivery of the proposal or failure to deliver the bid to
the Central Purchasing Agent’s Office of the City of Claremore, as designated in Section 2.5 and 2.6 of this
BID. The contractor shall hold the City harmless and shall be liable in the event of injury to City personnel or
damage or loss of their property caused by the contractor's equipment, personnel supplies or material
furnished. The City will not be liable for loss or damage caused by fires, lightning, sprinkler leakage,
earthquake, severe weather, smoke and smudge, aircraft or motor vehicle damage, strikes, riots and civil
disturbance or collapse of building or structures, etc. The City and its personnel shall not be liable for any
loss of or damage to contractor property unless due to their fault or negligence.
2.7
Ownership of Proposals
All proposals become the physical property of the City of Claremore upon receipt.
2.8
Use, Disclosure of Information
Bidders acknowledge that the City of Claremore is a municipality of the State of Oklahoma and all bids
become a matter of public record once opened. Bid with information marked “confidential” will be rejected
upon discovery of such statement. By submitting a proposal, a proposer specifically assumes any and all
risks and liabilities associated with the information contained in the proposal and the release of that
information contained in the proposal and the release of that information by the City of Claremore for
purposes related to or arising out of the (a) evaluation of bid, (b) selection of a bidder pursuant to the bid
process, and (c) negotiation and execution of a contract, if any, with the bidder selected.
2.9
Costs of Participation
The City of Claremore CPWA specifically disclaims responsibility and/or liability for any and all cost,
expenses, or claims related to or arising out of the bidder’s participation in this bid process, including but not
limited to costs incurred as a result of preparing, copying, shipping, presenting, and/or clarifying the bidder
and the information relevant to the bid.
2.10 Compliance with Applicable Laws, Regulations, Ordinances, City of Claremore Policies and
Procedures
By submitting a bid, the bidder agrees to and shall comply with all applicable local, state and federal laws
and regulations, as well as with all applicable policies and procedures of the City of Claremore. Per revisions
to the Oklahoma Standards for Drug and Alcohol Testing Act effective November 1, 2011, all employers,
including independent contractors, subcontractors or employees of an independent contractor, may be
subject to a workplace drug or alcohol testing policy under the terms of the contractual agreement when the
drug or alcohol testing policy applies to other workers at the job site or workers who are in the same or
similar classification or group.
~ Section Three ~
Bid Procedures
3.1
Rescission of Bid
A bid can be withdrawn from consideration at any time prior to the deadline of the bid opening, as stated in
Section 2.5; pursuant to a written request sent to the City of Claremore Central Purchasing Agent’s Office.
3.2
Request for Electronic Copy
A Bidder may request an electronic copy of the bid package from the City of Claremore Central Purchasing
Agent’s Office. Electronic copies are available on the City of Claremore’s website
www.claremorecity.com/bids.aspx
Page 7 of 32
3.3
Request for Clarification
The City of Claremore reserves the right to request clarification of any information contained in a bid.
3.4
Questions by Bidders and Addenda
Each bidder shall carefully examine all bid documents and all addenda thereto, and shall thoroughly
familiarize themselves with the detailed requirements thereof prior to submitting a proposal. Should a bidder
find discrepancies or ambiguities in, or omissions from documents, or should they be in doubt as to their
meaning, they shall, at once, and in any event, not later than seven (7) days prior to opening due date, notify
the City of Claremore, who will, if necessary, send written addendum to all bidders. The City of Claremore
will not be responsible for any oral instructions. All inquiries shall be directed to Anne Smith, Central
Purchasing Agent in writing at asmith@claremorecity.com.
□ Mandatory
3.5
Pre-Proposal Conference
3.7
Equipment Included in Bid Specifications
■ Not Mandatory
The equipment included in this bid is as listed in the Power Transformer Specifications on page 12-22. The
equipment includes one, and possibly a second, 15/20/25 MVA, 65°C, 67-13.2 kV LTC TRANSFORMER.
The equipment included in the Bidder’s proposal shall be of the type and quantity listed. No substitutions are
allowed without prior written consent from the Engineer.
3.8
Pricing
Price as an integral component of the proposal is required. The City is a tax exempt organization. Certificate
of said exemption is provided in this bid package (last page). In addition to the items listed in the Bid
Specifications, total bid must include FOB delivery as specified in Section 6.6. If pricing is not included within
the returned packet, the packet will be disqualified as incomplete and non-compliant. All prices shall be
honored for a period of 90 days to allow council to review and acceptance.
3.9
Payment
The City of Claremore shall pay all invoices pursuant to 62 O.S. § 34.71. Payment will not be made on
invoices submitted later than six-months (180 days) after delivery of services and any statute of limitations to
the contrary is hereby waived. The City may issue itemized purchase orders, blanket purchase orders, or
use the City purchasing card (MasterCard) to pay for invoices.
~ Section Four ~
Contents
4.1
Bidder Affirmation Clause
Each Bidder must affirm and incorporate in its Proposal all of the Affirmation set forth in this Section 4.5. If
the City of Claremore determines a bidder has submitted a false statement, in whole or in part, in regard to
any of these affirmations, then the City of Claremore will disqualify the bidder from consideration and report
the false statement as such to the Oklahoma Department of Commerce. Also, the City of Claremore will
remove the bidder from the master bidders list of the City. Accordingly, the bidder affirms all of the following,
without limitation
a. The bidder has not conferred or offered to confer, either directly or indirectly, any benefit whatsoever
on a public servant in connection with the submitted proposal or the subject matter of the proposal;
Page 8 of 32
b. The bidder either is not subject to the payment of franchise taxes to the State of Oklahoma or is not
currently delinquent in regard to the payment of franchise tax owed to the State of Oklahoma;
c.
The bidder, individually or acting by and through its officers, principals, employees, contractors,
subcontractors, agents, or personnel, has neither (i) violated state or federal antitrust laws nor (ii)
communicated any of the contents of the Proposal to its competitors or any other person or entity
engaged in such line of business;
d. The bidder shall defend, indemnify, and hold harmless the City of Claremore, all of its officers, agents
and employees from and against all claims, actions, suits, demands, proceedings costs, damages, and
liabilities, arising out of, connected with, or resulting from any acts or omissions of the bidder or any
agent, employee, subcontractor, or supplier of contractor in the execution or performance of the
resulting contract;
e. The bidder expressly acknowledges that state funds may not be expended in connection with the
purchase of an automated information system unless that system meets certain statutory requirements
relating to the accessibility by persons with visual impairments. Accordingly, the proposer represents
and warrants to the City of Claremore that the technology provided by bidder for purchase is capable,
either by virtue of features included within the technology or because it is readily adaptable by use with
other technology, of:
(1) providing equivalent access for effective use by both visual and non-visual means;
(2) presenting information, including prompts used for interactive communications, in formats
intended for both visual and non-visual use; and
(3) being integrated into networks for obtaining, retrieving, and disseminating information used by
individuals who are not blind or visually impaired.
For purposes of this paragraph, the phrase “equivalent access” means a substantially similar
ability to communicate with or make use of the technology, either directly by features
incorporated within the technology or by other reasonable means such as assistive devices or
Services which would constitute reasonable accommodations under the federal Americans
with Disabilities Act or similar state or federal laws. Examples of methods by which equivalent
access may be provided include, but are not limited to, keyboard alternatives to mouse
commands and other means of navigating graphical displays, and customizable display
appearance.
4.2
Insurance Requirements
The winning bidder, during the duration of this transaction, shall maintain a general commercial liability policy
with limits at no less than $1,000,000 per individual loss, nor $1,000,000 aggregate. The provider of such
commercial general liability shall be a reputable company authorized to transact business in the State of
Oklahoma. Bidder shall furnish City of Claremore a certificate of insurance naming the City of Claremore,
Oklahoma, as an additional insured on the General Commercial Liability policy, which shall include a
provision that such insurance shall not be canceled without at least thirty (30) days written notice
4.3
References
Submit with your bid a minimum of three (3) references of whom you have done business during the past five
(5) years. They should be references who have or are currently using the products specified in your bid.
They may be contacted and interviewed with regard to their overall satisfaction of product and your
company’s performance. Include company name, contact name, address, phone, fax and email, estimated
volume with your company and years serviced.
Page 9 of 32
4.4
Approval Drawings
The Supplier shall provide Approval Drawings to the Engineer. The approval drawings may be supplied in
either paper form or electronic (pdf or dwg) format. Electronic form is preferred.
4.5
Submittal Requirements
Each of the following Products shall be submitted by the bid time mentioned herein in order for the bid
to be considered:
1.
Bid specifications (pages 23-24)
2.
Signed and completed Bid Form (page 25)
3.
Signed and completed Non-Collusion Affidavit (page 26)
4.
Signed and completed W-9 (page 27)
5.
Signed and completed Notarized Sworn Statement (page 28-29)
6.
Signed and completed Specifications Exception Form (page 30)
7.
Verification of insurance
8.
Vender Background and Qualifications
9.
Information requested in Section 4.3 References
~ Section
Five ~
Evaluation, Selection & Award
5.1
Discussions with Bidders
The City of Claremore may conduct discussions and/or negotiations with any bidder that appears to be
eligible for award (“Eligible Bidder”) pursuant to the selection criteria set forth in this bid. In conducting
discussions and/or negotiations, the City of Claremore will not disclose information derived from proposals
submitted by competing bidders, except as and if law requires disclosure.
5.2
Modification of Proposals
Oral modifications will not be considered. Any bidder may modify their bid in writing prior to date and time of
bid closing. Only modifications received in sealed envelopes with bid number, closing date and project name
clearly marked on outside will be accepted. Written confirmation must be received under the same signature
as prior submitted bid. All modifications are to be clearly numbered and dated as to determine the final one.
5.3
Selection of Bidder
The Bidder selected for award will be the bidder whose proposal, as presented in response to this bid and as
determined by the City in accordance with the evaluation criteria set forth in Section 5.5, to be the most
advantageous to the City. The City reserves the right to award this contract to the “lowest and best” bidder,
not necessarily to the firm with the lowest cost, but to the firm that best meets the requirements and needs of
the City as determined according to the evaluation criteria.
5.4
Evaluation of Proposals
This bid will be evaluated by a committee consisting of the Engineer and City personnel. Submission of a
bid indicates the bidder’s acceptance of the evaluation process set forth this bid and the bidder’s
acknowledgement that subjective judgments must be made by the City in regard to the evaluation process.
The final evaluation and selection of a supplier will be made by the City and submitted to the Claremore City
Council for approval.
5.5
Criteria for Evaluation
Evaluation of bids and award to the selected bidder will be based on the following factors, as listed below:
Page 10 of 32
1.
2.
3.
5.6
Cost/Fees
Responsiveness to Bid
Qualifications
Consideration of Additional Information
The City reserves the right to ask for and consider any additional information deemed beneficial to the City in
evaluation of the bids.
~ Section Six ~
General Terms and Conditions
6.1
Termination
Contract Termination: The City may terminate any resulting contract for cause by providing a Show Cause
Letter to the contractor citing the instances of noncompliance with the contract. If the noncompliance is not
cured within 10 days, the City may terminate the contract. The City reserves the right to terminate the
contract for convenience by providing 15 days written notice to the contractor.
6.2
Conflicts of Interest
In the event there is a potential or actual conflict of interest, the vendor(s) shall provide full disclosure to the
City of Claremore. The City shall determine if the conflict, whether potential or actual, is material.
6.3
Right to Inspect
The City retains the right to examine, inspect, audit, and copy, regardless of location, any and all documents,
records, files, data, and information generated or utilized by the bidder in the performance of the contract.
6.4
Liens
The successful bidder will not file a lien against the City and shall keep the City harmless and be liable in the
event of injury to City personnel or damage or loss of their property caused by the contractor’s equipment,
personal supplies or materials furnished. The City will not be liable for loss or damage caused by fires,
lightening, earthquake, severe weather, smoke and smudge, aircraft or motor vehicle damage, strikes, riots,
and civil disturbance or collapse of building or structures, etc. The City and its personnel shall not be liable
of or damage to contractor property unless due to their fault or negligence.
6.5
Choice of Law and Venue
The resulting contract shall be construed under the laws of the State of Oklahoma and venue in any action
and/or litigation commenced to enforce the contract shall be instituted in the appropriate courts in Rogers
County, in the State of Oklahoma.
6.6
Freight & Delivery
The bidder shall include provisions for freight and delivery with the terms of FOB Destination to the City of
Claremore’s substation located in Claremore, OK 74017. The cost of freight and delivery shall be included
with the bidders proposal and included on the total bid and the Bid Form
.
Page 11 of 32
POWER TRANSFORMER SPECIFICATION
PART 1
1.01
1.02
GENERAL
SECTION INCLUDES
A.
Specifications for the manufacture and delivery of one 15/20/25 MVA Substation
Transformer with the option to purchase a second of the same specifications. Bids for
rebuilt transformers will not be accepted.
B.
The City reserves the right to evaluate similar units in operation for quality and
workmanship prior to selection of the successful Bidder. The City reserves the right to
waive irregularities, to reject all bids, and to select the Bid deemed by the City to be in
the best interest of the City.
C.
Bidder must supply transformer from manufacturing facility within the United States.
REFERENCES
A.
The transformer shall be designed, built, and tested in accordance with ANSI/IEEE,
NEMA, and NFPA Standards including but not limited to the following:
1.
2.
3.
1.03
ANSI/IEEE C57.12.00 - Standard General Requirements for Liquid Immersed
Distribution, Power, and Regulating Transformers.
ANSI/IEEE C57.12.10 - American National Standard for Transformers Safety
Requirements.
ANSI/IEEE C57.12.90 - IEEE Standard Test Code for Liquid Immersed
Distribution, Power, and Regulating Transformers.
TESTING
A.
Testing shall be conducted as follows:
1.
Transformer shall be fully assembled in the factory prior to testing, use of test
bushings or test radiators is not allowed.
2.
Testing requirements shall be conducted as per ANSI / IEEE standards, including
but not limited to the following.
a. Insulation Resistance
(1) Each winding-to-ground and to other windings.
(2) Core-to-ground
(3) Surge arresters.
b. Insulation dielectric loss and power factor tests of bushings and surge
arresters.
c. Ratio tests primary to secondary
(1) All no load taps with LTC on rated
(2) All LTC positions with no load on rated
d. Polarity and phase-relation tests.
Page 12 of 32
e. No-load loss and exciting current at rated voltage.
f. Exciting current at rated voltage.
g. Impedance and load loss at base 55 degrees C rating and at maximum 65
degrees C.
h. Temperature rise at maximum 55 degree C rating. Records of temperature
tests performed on duplicate or essentially duplicate transformers will not be
accepted.
i. Applied potential.
j. Induced potential.
k. Efficiency at all KVA ratings
l. Winding resistance on all rated voltage and all no load tap positions.
1.04
SUBMITTAL
A.
The following shall be submitted to the Engineer for Approval:
1. Approval Submittal
a. Shop Drawings: Include wiring schematics with connection diagrams.
b. Product Data: Provide data showing dimensions and ratings for
components.
c. Manufacturer's Instructions: Indicate application conditions and
limitations of use stipulated by product testing agency specified under
Regulatory Requirements.
d. Include instructions for storage, handling, protection, examination,
preparation, and installation.
e. Warranty/Guarantee.
2. Final Submittal
a. Operation and Maintenance manuals. Four (4) copies each complete with
drawings are to be submitted to the Owner.
b. Drawings to include the following:
(1)
Outline diagram (include sample with bid)
(2)
Transformer nameplate
(3)
Schematic diagrams
(4)
External Connection diagrams
(5)
Internal Connection diagrams
(6)
Drawings shall be submitted in AutoCAD 2007 format
(7)
Certified test reports.
Page 13 of 32
PART 2
2.01
PRODUCTS
GENERAL REQUIREMENTS
A. Equipment:
1.
Factory assemble to full extent possible for minimum field reassembly.
2.
Furnish new equipment, of first-class construction conforming to best modern
practice.
3.
Supply all necessary material such as insulating oil, bolts, nuts, washers, wiring
materials, etc. as require for complete field assembly and installation.
4.
Silverplate or tinplate all primary current connections and joints.
5.
Provide engraved laminated plastic nameplates for each instrument or control
device mounted on the equipment.
6.
Tag and package separately all spare parts and tools. Identify on Bill of Lading as
“Owner’s Spare Parts”.
B. Control Wiring
1.
Completely install all internal control wiring at the factory.
2.
Make all connections at equipment studs or terminal blocks. Terminate all CT
leads on short circuiting type terminal blocks. Terminate all other leads on
manufacturer’s standard type terminal blocks.
3.
Terminate all points requiring external wiring connections at numbered points on
terminal blocks conveniently grouped to receive the Owner’s cables.
4.
Install internal wiring in horizontal and vertical wireway designed for easy
accessibility to interior panel wiring. Wiring bundles may be used where
wireway is not easily installed.
5.
Provide all wiring necessary for all equipment specified, and for wiring for future
equipment where such wiring is specified.
6.
Factory test all wiring for grounds, opens and proper continuity, and for proper
operation of all relays, meters, instruments, switches, lights and interlocks.
7.
Wire all spare contacts on control switches, auxiliary relays, and alarm devices to
external connection terminal blocks.
8.
Install all internal wiring without splices.
9.
Provide extra flexible hinge wire in areas subject to flexing, such as on hinged
brackets or swing racks, if used.
10.
Terminal blocks:
a.
Use heavy-duty terminal blocks rated at least 30 amperes, 600 volts.
b.
Identify each terminal on each block by stamping or marking the terminal
designation permanently on the block.
c.
Mount terminal blocks in vertical rows on interior sides or divider panels
with means for cleating external control cables which enter from the
bottom. Allow for cable entry.
d.
Provide terminal blocks with identification to provide at least 24 spare
terminals having no internal connections or designated future connections.
11.
No more than two wires shall be terminated at any one terminal point.
12.
All control wiring shall be terminated with preinsulated ring-tongue compression
terminal lugs.
13.
Provisions to prevent chafing shall be provided at all entrances and exits of
conduit.
C.
Finish:
1.
Apply finish to all steel surfaces of equipment. Finish shall follow ANSI
standards.
Page 14 of 32
2.
3.
4.
5.
2.02
Clean and treat surfaces with phosphatizing process or equal and apply all
necessary filler before application of finish.
Apply at least one coat of corrosion resistant primer, having a minimum dry film
thickness of 2 mils, and at least two finish coats as indicated, each having a
minimum dry film thickness of 1-1/2 mils.
Apply exterior finish coats in ANSI 70 gray. Finish coats on the interior of
cabinets shall be white.
Provide durable non-skid surface on transformer tank top and LTC compartment
top.
TRANSFORMER EQUIPMENT AND MATERIALS
A.
Type and Design:
1.
Design shall conform to references listed herein and other applicable ANSI /
IEEE standards.
a.
Base: Construct of structural steel shapes and/or plate to form a rigid skid
on which the transformer can be slid or rolled on either main centerline
axis.
b.
Provide jacking provisions for lifting complete transformer.
c.
Provide pulling eyes for pulling transformer.
d.
Tank Assembly
(1)
Welded steel plate construction
(2)
Constructed without corner welds on the main tank. Tank seams
shall be double welded (inside and outside) and shall be a
minimum of 6” from the corner. All welds shall be cleaned and
ground smooth prior to surface coatings. Tank bracing shall be
sealed tubular construction.
(3)
Absolutely oil and gastight with all fittings in place.
(4)
Capable of withstanding without permanent deformation pressure
25 percent greater than the maximum operating pressure resulting
from the oil preservation system per ANSI standard.
(5)
Suitable for full vacuum filling and vacuum drying.
(6)
Provided with tanking guides for centering core and coil assembly.
(7)
Gasketed joint to have machined surfaces on both sides, with
gasket retainers and metal-to-metal stops, to assure even and
effective pressure, avoid overstressing gasket, and to maintain oil
tightness of joint under all service conditions.
(8)
Gasketed joints on transformer shall be raised above cover.
(9)
Provide a minimum of two 24” diameter manholes with bolted
covers in top of transformer for access to lower ends of bushings,
terminals, upper portions of coils, core ground, and to permit
replacement of current transformers and other auxiliaries without
removing the tank cover. Manholes shall be round. Manholes
shall be located so as not to require removal of other accessories to
permit access. Manhole covers shall be furnished with handles.
(10) The transformer shall be designed and capable of withstanding,
mechanically and thermally, a maximum terminal short circuit
current from an “Infinite Bus” (Zero impedance source) that can
flow in any winding for a period of 0.5 seconds due to a fault.
Page 15 of 32
(11)
(12)
(13)
(14)
(15)
(16)
(17)
e.
f.
B.
Have adequate bracing of core and coils to withstand handling,
shipping, normal and through fault operating forces.
Core ground connection shall be accessible without lowering oil
level (locate above oil).
Combination 2” globe type drain and lower filter valve within 1”
of the bottom of the tank with 3/8” or ½” sampling device valve.
Valve to be furnished with removable plug and cap devices.
One (1) inch minimum upper globe type filter valve below the oil
elevation of the liquid level gauge. Valve to be furnished with
removable plug.
All accessory supports shall be adequately supported to provide a
stable assembly. Supports for arresters shall be designed to resist a
40 pound per square foot wind loading on the arresters.
The shipping center of gravity shall be plainly indicated and
dimensioned on the outline drawing and marked on the transformer
tank sides and cover.
The completely equipped and oil filled center of gravity shall be
plainly indicated and dimensioned on the outline drawing only for
use in foundation design.
Coils:
(1)
All main and auxiliary coils shall be circular shape.
(2)
All main and auxiliary coils shall be disk or helically wound.
Core and Coil Assembly:
(1)
Joints in windings or at bushings: Brazed or clamped, not
soldered.
(2)
Rigidity: Assembly to be braced or bolted adequately to prevent
displacement or distortion under all normal conditions of handling
and operation under short circuit conditions.
(3)
Inside bolted connections: Locking type connections required.
(4)
Insulation on all conductors used in the coil winding process shall
be cellulose insulating paper. (NOMEX is an approved equal.) It
shall be wound onto the conductor employing a spinning process.
The paper insulation shall be applied in single or multiple strands
such that a minimum of 30% of the paper surfaces are overlapped
to provide for a continuous insulating surface. Sufficient tension
shall be maintained on the paper strands so as to prevent loose
wraps. All coils shall include full circumference clamping rings.
Core and coils shall be dried using a “vapor phase” system prior to
filling with oil. The insulating material, varnishes, and other
associated compounds shall not contaminate the insulating oil, nor
shall these items be affected by the oil.
(5)
The ampere rating of all leads shall provide adequate ampacity
through the highest 65°C rating. The Xo neutral lead shall not be
sized smaller than the X1, X2, and X3 leads. All leads shall also
provide adequate ampacity capacity for loading conditions
described in IEEE C57.92.
Transformer Design Criteria
1.
Three phase transformer shall have the following ratings and electrical
characteristics:
Page 16 of 32
a.
b.
c.
d.
e.
f.
g.
h.
i.
j.
C.
Transformer type: Two winding, Delta High Side - Wye Low Side,
Outdoor type, Oil immersed OA/FA/FA.
Continuous Rating: 15/20/25 MVA OA/FA/FA at 55 deg. C rise with
12% supplemental at 65 deg. C rise
Frequency cycle: 60 hz
Voltage: 67000 - 13200Y/7620
High Voltage Taps: 70600; 68800; 67000; 65200; 63400 Volts with
external tap changer for changing taps while transformer is de-energized.
BIL rating: 350 KV primary; 110 KV secondary; 110 KV neutral.
Impedance: 8.0 % Nominal at 15 MVA plus/minus 10%.
Oil Preservation System: Sealed tank system with (gas-oil) nitrogen
blanket with tank pressure-vacuum safety bleeder device set to operate at
maximum positive and negative pressures indicated on nameplate.
Provide one (1) filled nitrogen bottle (non-returnable). Bottom of bottle
shall be within 6” of top of foundation. Provide all necessary tubing and a
sampling valve.
Bushing CT’s:
(1)
Primary: two (2) 600:5 CT’s per bushing.
(2)
Secondary: two (2) 2000:5 CT’s per bushing.
(3)
Neutral: one (1) 600:5.
(4)
All CT’s multi-ratio; relay accuracy C400. [Thirteen total CT’s
not counting LTC CT’s.] All CT’s shall be pre-wired to shorting
type terminal blocks in the control compartment.
DC control voltage – 125 Volts
Transformer Components and Accessories
1.
In addition to accessories required under ANSI C57.12.00 and ANSI C57.12.10,
the transformer shall have the following accessories:
a.
Surge Arresters
(1)
Primary: Three (3), station class, 54KV rated 42KV MCOV
(2)
Secondary: Three (3), station class, 10KV rated 8.4 MCOV
(3)
Arresters shall be ANSI 70 Gray, porcelain, MOV.
(4)
Furnish all standard accessories, including base, cap, NEMA 4hole pad standard silicon-bronze flat terminal, mounting bolts,
lockwashers, and grounding equipment.
b.
Bushings
(1)
High Voltage: 69KV, 350KV BIL, draw lead.
5 Foot Minimum Spacing. (See Dwg XFMR-001)
(2)
Low Voltage: 15KV, 110KV BIL, solid lead.
2 Foot Minimum Spacing. (See Dwg XFMR-001)
(3)
Shall be condenser (oil filled) type and shall be free of oil leakage
and shall have suitable leak-proof sight gauges and with a
convenient means for sampling oil and draining the bushings at the
mounting flange location.
(4)
Furnish a 4-hole NEMA standard silicon-bronze flat terminal.
Bushing terminal connectors shall be furnished with tinned
surfaces.
(5)
Each bushing shall have a power factor tap for testing purposes.
(6)
All bushings shall be designed such that impulse voltage flashover
occurs outside the tank before flashover occurs on the bushings
inside the transformer.
Page 17 of 32
(7)
c.
d.
e.
f.
g.
h.
Each bushing shall have the bottom portion suitably covered with
an easily removable weatherproof coating to permit outdoor
storage.
Sudden Pressure Relay:
(1)
Quantity: two (2), one for main tank and one for LTC.
(2)
Provide 125-volt DC seal-in relays internally wired in the control
cabinet on the transformer.
(3)
The sudden pressure relay and seal-in relay shall be provided with
circuitry to effectively prevent false indication of relay operation
due to induced voltages in the control wiring.
(4)
The sudden pressure device shall have means for field testing with
a separate pressure source.
(5)
Wire the seal-in relay terminals to terminal blocks for the Owner’s
external connection.
(6)
Sudden pressure seal-in relay shall be Qualitrol Model 909-200-01
Pressure Relief Device: Quantity: one (1) for main tank. Equal to
Qualitrol. Provide with alarm contacts, operation set for 10 psi nominal,
provide long arm, yellow semaphore for visual indication.
Magnetic Liquid Level Gauge: With alarm contacts for low level; wire to
control cabinet. Gauge to be located on Side 1 (See Dwg XFMR-001)
above the control cabinet.
Pressure-Vacuum Gauge: With alarm contacts for “high” and “low”
pressure.
Dial Thermometers
(1)
Dial type thermometer with multiple field adjustable alarm
contacts for high oil temperature. All contacts shall be
individually adjustable to any temperature between 50 to 125
degrees C.
(2)
Winding temperature indicator: Quantity: Two (2) equal to
Qualitrol with adequate contacts for cooling control plus one alarm
contact for a high temperature alarm. All contacts shall be
individually adjustable to any temperature between 50 to 125
degrees C.
(3)
Dial indicators shall be located for easy readability. Gauges shall
be mounted at a height of 78” or lower. Gauges shall be mounted
on Side 1 (See Dwg XFMR-001) to the left of the control cabinet
as shown. Gauges shall be aligned vertically with oil temperature
guage at the top, High Voltage winding temperature gauge in the
middle and Low Voltage winding temperature gauge on the
bottom.
(4)
Provide resettable drag hand on all dial thermometers.
Cooling Equipment and Controls
(1)
Radiators shall be capable of withstanding, without damage or
permanent deformation, the vacuum and pressure conditions
specified for the tank assembly.
(2)
Furnish each cooler unit with a lifting eye, and oil drain at the
bottom, and a vent at the top
(3)
Radiators and fans shall be completely interchangeable among
cooler units.
(4)
Use of heat exchangers in lieu of radiators is not acceptable.
Page 18 of 32
(5)
D.
Cooling fans shall be located to be readily accessible for inspection
and repair. Fan motors shall be 240 VAC, 3 wire, 1 phase. Each
fan motor shall be furnished with a disconnecting device to permit
removal of the fan without de-energizing the entire cooler group.
Cooling fans shall be Krenz-Vent, no subsitutes.
(6)
Tank-mounted radiators shall be removable type with flanged
lockable valve fittings.
(7)
Radiators to be located on Side 3 (See Dwg XFMR-001). If
radiators are required on two sides, then additional radiators are to
be placed on Side 4.
i.
High Voltage de-energized tap changer handle located not higher than five
(5) feet with padlock provision.
j.
Grounding: Two (2) welded on ground pads for grounding transformer,
with bolted connectors suitable for Owner attachments for #4/0 copper
cable, one each located six (6) inches up from bottom of tank on two
opposite corners. Manufacturer shall connect 4/0 stranded copper cable
from one ground pad up to neutral bushing, low voltage lightning
arresters, high voltage lightning arresters, down to opposite ground pad.
Cable shall be securely attached to transformer tank at intervals not to
exceed eighteen (18) inches.
k.
Provide a 12 point, 125 volt DC alarm annunciator. Rochester Part No.
AN-3196B-F2M1, no substitutes.
k.
Lifting facilities for cover, core and complete transformer.
l.
Transformer cover shall be welded to the tank.
m.
Transformer cover shall be slightly domed to shed water.
Load Tap Changer
1.
Tap changer shall be capable of energized and fully loaded operation through a
tap selector switch, contactor mechanism, and impedance device as specified.
2.
Tap changer equipment shall provide automatic plus and minus 10% adjustment
of the low voltage in 32 equal 5/8% steps.
3.
Rated for 28 MVA on all tap positions.
4.
The tap changer mechanism’s current carrying contacts shall be capable of
500,000 operations before contacts need to be replaced.
5.
Switching mechanism shall be enclosed in a separate compartment with a hinged
access cover from the main transformer tank and shall not in any way share the
same insulating oil with main core and coils.
6.
Provide raise and lower switches for manual operation
7.
Provide auto-manual selector switch.
8.
Control Compartment:
a.
Provide terminal board in control compartment for termination of external
wiring.
b.
Provide heater with switch and thermostat.
c.
Motor and controls protected by circuit breakers.
d.
Drill plate in bottom of compartment.
9.
Provide resistance or vacuum type LTC. Arcing tap switch involving direct
arcing of the insulating liquid is not acceptable. Approved types include
Magnetek type UZD or Reinhausen type RMV.
10.
Tap changer shall include the following:
a.
External position indicator with electrically resettable drag hands.
b.
Provision for manual (hand-cranking) operation.
c.
Operation counter.
Page 19 of 32
d.
e.
11.
E.
F.
On-position and off-position contacts.
On-position indicator with maximum and minimum indicating hands
equipped with electrical resetting capable of operation by personnel
standing at the base of the transformer. The position indictor shall be
readable while operating the LTC manually.
f.
Beckwith M-2001C-6EL Digital Tap Changer Control, no substitutes.
g.
Beckwith M-2067 adapter panel, no substitutes.
h.
Beckwith M-0329B LTC Backup Control, no substitutes.
i.
Selsyn position transmitter wire to terminal blocks
j.
Lockage weatherproof compartment for motor drive and control
equipment, including space heater, light, and convenience outlet.
k.
Sudden pressure relay and accessories as specified for main tank,
including nameplate, liquid level gauge, pressure relief device, etc.
l.
Operating mechanism with motor drive.
m.
Motor and controls protected by circuit breakers.
n.
Voltage testing terminals.
o.
Controls and time delay relays.
p.
Line drop compensator with resistance and reactance adjustments.
q.
Reactance reversing switch.
r.
Current transformer with line drop compensator.
Tap Changer cabinet and Motor drive to be oriented on Side 2 (See Dwg XFMR001). Bottom of LTC cabinet shall be a minimum of 90” above transformer base.
Bottom of LTC motor drive shall be a minimum of 50” above transformer base.
LTC tap gauge to be oriented on Side 1 (See Dwg XFMR-001)
Insulating Oil
1.
Furnish high-quality, high dielectric strength, stable insulating oil suitable for the
operating temperature specified.
2.
Insulating oil for use in electrical equipment shall be free from additives of any
kind, either natural or synthetic.
3.
The Manufacturer shall submit to the Owner, with his proposal, certification that
the insulating oil to be furnished does not contain any mixture of polychlorinated
biphenyls (PCB’s) as determined by laboratory analysis and test procedures
recommended by the EPA.
4.
Insulating oil shall meet the following requirements:
a.
Non-PCB
b.
Minimum dielectric strength 30-kV per ASTM D-1816.
c.
Maximum power factor of 0.05% per ASTM D-924
d.
Minimum interfacial tension of 40 dyne/cm per ASTM D-971
e.
Maximum moisture in oil of 15 ppm after processing per ASTM D-1535
5.
Oil not meeting this requirement shall be replaced at the Manufacturer’s expense.
Control Compartment
1.
Provide a weatherproof, utility-grade, control cabinet for all auxiliary power,
alarm, and current transformer external connections.
a.
Provide removable plate on bottom of control cabinet to facilitate field
drilling for conduit entrance.
b.
Furnish hinged, gasketed, double access control cabinet doors complete
with guides to hold doors open. Cabinet latch and hinge hardware shall be
stainless steel. Hinges shall be full length.
c.
Sub-panels shall be hinged.
Page 20 of 32
d.
2.
3.
4.
5.
6.
7.
8.
PART 3
3.01
EXECUTION
WARRANTY
A.
3.02
Furnish cabinet ventilation to prevent heat build-up in cabinet. Provide
filter and screen to prevent infiltration of contaminants and dust into
control cabinet.
e.
Provide a duplex receptacle, protected by a ground fault interrupting (GFI)
circuit breaker, in the cabinet.
f.
Furnish a light with switch.
g.
Provide a drawing pocket on inside of door.
Minimum wire sizes:
a.
CT Circuits - #10 SIS
b.
Internal control wiring - #12 SIS
c.
Internal power wiring - #12 THHN
Provide branch breaker disconnects for each AC subfeed. Include sub-fusing for
branch power circuits (GFCI receptacle, space heaters, working lights, auxiliary
fans, other items).
a.
Motor and accessory voltage – 240VAC, 3 wire, single phase
b.
Space heaters / lighting and outlet – 120VAC, 2 wire, single phase
Minimum enclosure size is 40” (W) by 40” (H) by 24” (D).
Submit typical schematic with bid for evaluation.
Low voltage motors, (fans, pumps) shall operate at 115/230 VAC, single phase,
three wire.
Control Compartment to be located under the low voltage bushings on Side 1 (See
Dwg XFMR-001)
Control Compartment to contain:
a.
Potter and Prumfield relays for undervoltage relays.
b.
Undervoltage relay for Owner’s PT supply.
c.
Vacuum Interrupter Monitor – Provide alarm contacts in control cabinet
for Owner’s use.
d.
Only gray Panduit is acceptable.
e.
All breakers and devices shall be labeled with a phenolic nameplate that
contains the device number and a short description.
f.
All indicating lights shall be LED.
g.
Provide separate switches for LTC raise/lower and auto/manual.
Warranty shall extend for a minimum period of one year extending to all components,
including labor, and full coverage of transportation “in and out costs”. Warranty period
shall begin the earlier of 180 days from the date of delivery, or the date the Owner places
transformer “on-line”.
LOSSES
A.
B.
Loss evaluation rates are as follows: no load losses @ $8000/KW; load (copper winding)
losses @ $2000/KW (@ 15MVA base rating); auxiliary losses @ $1000/KW @ 15MVA
base rating
In the event the transformer furnished under this proposal fails to meet the loss
guarantees submitted by the Bidder, an adjustment in the price will be made at the
evaluation rates listed above.
Page 21 of 32
3.03
SHIPMENT
A.
B.
3.04
F.O.B. Substation site, Claremore, Oklahoma, ready for offloading by Owner’s
Contractor in fully functional state ready for energized use. If transformer must be
shipped partially assembled, (i.e., without oil, radiators, and/or bushings), Manufacturer
shall provide at no additional cost, qualified personnel, equipment, and tools as necessary
to complete assembly. [Owner will furnish lift truck and general labor to assist with
lifting and placement of bushings, radiators, etc; however, Manufacturer shall supervise
and be responsible for completing assembly.]
Transformer delivery will not be accepted any sooner than March 2013.
SPARE PARTS
A.
Provide the following spare parts:
 One (1) spare cooling fan complete with blade, cage, and cord
 One (1) gallon interior and exterior touch up paint
 Special wrenches / tools standard with manufacturer.
 Spare set of gaskets for transformer
END OF SPECIFICATION
Page 22 of 32
Manufacturer’s Proposal
Information to be submitted with Bid:
Manufacturer/Factory Location
___________________________
No-Load (Core) Losses @ 100% rated voltage
___________________________
Load (Copper) Losses @ Base Rating (15MVA)
___________________________
% Regulation at 100% P.F., 15 MVA
___________________________
% Regulation at 80% P.F., 15 MVA
___________________________
Impedance, % on Own Base
Z1%
___________________________
Z0% ___________________________
Total weight of unit, including oil and complete assembly
___________________________
Height over cover (Tank Height)
___________________________
Height over 69 KV bushing
___________________________
Height over Low Voltage Bushing
___________________________
Transformer Tank Base Dimensions
___________________________
Shipping Weight
___________________________
Total Weight
___________________________
Proposal Outline Drawing
___________________________
Insulation System
___________________________
Gallons of Oil required
___________________________
Oil being shipped in transformer?
___________________________
Oil Manufacturer and Type
___________________________
LTC Manufacturer and Model
___________________________
Can LTC be manually operated, safely, without
de-energizing the transformer?
___________________________
Bushing Manufacturer (s)
High
___________________________
Low ___________________________
Page 23 of 32
Lightning Arrester Manufacturer (s)
High
___________________________
Low
___________________________
List Components to be assembled on site (shipping splits, etc.)
BID SUMMARY
ITEM
15/20/25 MVA 65º C
67-13.2 kV LTC
Power Transformer
LEAD TIME
QTY.
EXTENDED
PRICE
UNIT PRICE
1
FREIGHT:
(FOB Destination)
TOTAL EXTENDED
PRICE:
Option #1:
15/20/25 MVA 65º C
67-13.2 kV LTC
Power Transformer
1
OPTION #1
ADDITIONALFREIGHT:
(FOB Destination)
TOTAL EXTENDED
PRICE INCLUDING
OPTION #1:
Page 24 of 32
Bid Form for
15/20/25 MVA, 65°C, 67-13.2 kV LTC TRANSFORMER(S)
SB-2012-18
All bids must meet or exceed specifications or it will be rejected.
The Undersigned Acknowledges:
1. That he/she is an authorized agent of the vendor submitting this bid.
2. The receipt of the following Addenda; if none was received, mark
N/A_______________________________________________________________________
3. The firm submitting this bid has never defaulted on any Municipal, State, Federal, or Private
Contract.
Company: _______________________________________________________________________
Signed By:_______________________________________________________________________
Printed or Typed Name: ____________________________________________________________
Address: ________________________________________________________________________
Telephone Number: _______________________Fax Number: _____________________________
Toll Free Number: ______________________E-Mail: ___________________________________
Cell Phone Number:_____________________Pager:_____________________________________
Primary Point Of Contact:__________________________________________________________
Payment Terms And Conditions:_____________________________________________________
Total bid (Sub total + Freight and Delivery):
$____________________________________________________________________________
Total Bid written in
words:_________________________________________________________________________
104 S. Muskogee P. O. Box 249
Claremore, Oklahoma 74018
Phone: (918) 341-1325
Fax: (918) 341-7705
Page 25 of 32
NON-COLLUSION AFFIDAVIT
BUSINESS RELATIONSHIPS AFFIDAVIT
STATE OF OKLAHOMA )
)SS.
COUNTY OF ____________)
__________________________________________, of lawful age, being first duly sworn, on oath, says that
(s)he is the agent authorized by the bidder to submit the attached bid. Affiant further states that the nature of
any partnership, joint venture, or other business relationship presently in effect or which existed within one (1)
year prior to the date of this statement with the architect, engineer, or other party to the project is as follows:
_______________________________________________________________________
_______________________________________________________________________
Affiant further states that any such business relationship presently in effect or which existed within one (1) year
prior to the date of this statement between any officer or director of the bidding company and any officer or
director of the architectural or engineering firm or other party to the project is as follows:
_______________________________________________________________________
_______________________________________________________________________
Affiant further states that the names of all persons having any such business relationships and the positions they
hold with their respective companies or firms are as follows:
_______________________________________________________________________
_______________________________________________________________________
(If none of the business relationships hereinabove mentioned exist, Affiant should so state.)
Name & Title
______________________________________
Address
______________________________________
County of
______________________________________
State of
______________________________________
Subscribed and sworn to before me this ______ day of _______________, 20___.
Notary:______________________________________________________
My commission expires: ___________________________________
Page 26 of 32
Page 27 of 32
Notarized Sworn Statement (Contract)
STATE OF OKLAHOMA
)
) SS
COUNTY OF
)
____________________________ , of lawful age, being first duly sworn, on oath says:
1. (s)he is the duly authorized agent of __________________, the contractor under the contract
which is attached to this statement, for the purpose of certifying the facts pertaining to the
giving of things of value to government personnel in order to procure said contract;
2. (s)he is fully aware of the facts and circumstances surrounding the making of the contract to
which this statement is attached and has been personally and directly involved in the
proceedings leading to the procurement of said contract; and
3. neither the contractor nor anyone subject to the contractor’s direction or control has paid, given
or donated or agreed to pay, give or donate to any officer or employee of the State of Oklahoma
any money or other thing of value, either directly or indirectly, in procuring the contract to
which this statement is attached.
Name & Title
______________________________________
County of
______________________________________
State of
______________________________________
Subscribed and sworn to before me this ______ day of _______________, 20___.
____________________________________________
Notary Public
My Commission Expires:________________________
(SEAL)
Page 28 of 32
INTEREST AFFIDAVIT
STATE OF OKLAHOMA )
)SS.
COUNTY OF ____________)
I, __________________________________________, of lawful age, being first duly sworn, on oath, state that I
am the agent authorized by the seller to submit the attached bid. Affidavit further states that no officer or
employee of the City of Claremore either directly or indirectly owns a five percent (5%) interest or more in the
Candidate’s business or such a percentage that constitutes a controlling interest. Affidavit further states that
the following officers and /or employees of the City of Claremore own an interest in the Candidate’s business
which is less than a controlling interest, either direct or indirect.
___________________________________________________________________________________________
___________________________________________________________________________________________
Name & Title
_____________________________________________________
Subscribed and sworn to before me this _______ day of _____________________, 2012.
____________________________________________
Notary Public
My Commission Expires:________________________
(SEAL)
Page 29 of 32
CITY OF CLAREMORE, OKLAHOMA
SPECIFICATIONS EXCEPTION FORM
In the interest of fairness and sound business practice, it is mandatory that you state any exceptions taken by you
to our specifications. It should not be the responsibility of the City of Claremore to ferret out information
concerning the materials which you intend to furnish.
If your proposal does not meet all of our specifications you must so state in the space provided below:
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
__________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
__________________________________________________________________________________________
Proposals on equipment, vehicles, supplies, service and materials not meeting specifications may be considered
by the City, however, all deviations must be listed above.
If your proposal does not meet our specifications, and your exceptions are not listed above, the City of Claremore
may claim forfeiture on your proposal bond, if submitted.
Signed:__________________________________________________________________________
I DO meet specifications.
Signed: _________________________________________________________________________________
I DO NOT meet specifications as listed in this proposal; exceptions are in the space provided.
*Failure to submit this form with your proposal response may result in your proposal being rejected as
unresponsive.
Page 30 of 32
In an effort to better reach all prospective vendors, please assist us by providing and
returning, with your bid/proposal, the following information:
How did you learn about this request for proposal? Please check all that apply:
________ Legal notice in the Claremore monitor
________City of Claremore internet web site
________ Advertisement on Claremore cable TV. (CCTV-Channel 17)
________ Posting on city hall bulletin board
________ Subscription to a construction reporting service if
________City sent the bids to my firm
________ Other, please identify_____________________________________________
Thank you for your assistance!
*This form is a questionnaire and not a necessary component of the bid submission. Bids will not be rejected on
the grounds of this form not being completed.
104 S. Muskogee
P. O. Box 249
Claremore, Oklahoma 74018
Phone: (918) 341-1325
Fax: (918) 341-7705
Page 31 of 32
Page 32 of 32