JOB DESCRIPTION
Lompoc Unified School District
STUDENT RECORDS/TESTING TECHNICIAN
Purpose Statement
The job of Student Records/Testing Technician was established for the purpose/s of supporting the District’s testing and records
maintenance activities with specific responsibility for ensuring that schools follow established security procedures and policies
regarding District and State required assessment; implementing and monitoring of test security practices; providing records
management and archive support, resolving problems and/or determining appropriate action/s for resolution; and conducting data
searches and maintaining records security.
Essential Functions
• Assists with training under the direction of the District Testing Coordinator for the purpose of ensuring that testing protocols and
security are in compliance with mandated regulations.
• Attends department, in-service meetings, workshops, training and/or seminars as assigned for the purpose of conveying and/or
gathering information required to perform job functions.
• Checks status of students’ debts and collects monies owed/due to the school or District before releasing transcripts or any
information contained in their school records for the purpose of ensuring payment received.
• Coordinates the organization, scheduling and ordering of the test booklets, materials, answer documents and administration (e.g.
STAR, CAHSEE, CELDT, etc.) for the purpose of delivering testing services in compliance with established guidelines.
• Maintains District student records (e.g. LaserFiche scanned records, microfilmed records, hardcopy archived records, record
destruction, witness destruction of records, etc.) for the purpose of providing high school transcripts, up-to-date reference,
availability of information, and ensuring confidentiality.
• Monitors record retention requirements for the purpose of ensuring compliance with established legal and/or administrative
requirements regarding student records and permanent record keeping of students’ CAHSEE testing results.
• Prepares written materials (e.g. instructions for transferring student records, testing processes and requirements, memos, etc.) for
the purpose of documenting activities, providing written reference, and/or requesting information.
• Processes documents and materials (e.g. testing forms, permanent record cards, cum files, requests for transcripts, Cal Grants
GPA (grade point average) verifications, Social Security forms, immunization documents, enrollment history, military forms, IRS and
immigration letters, etc.) for the purpose of disseminating information to appropriate parties and maintaining strict confidentiality.
• Responds to inquiries on testing and/or student records from a variety of internal and external parties (e.g. staff, parents, students,
public agencies, military personnel, etc.) for the purpose of resolving problems, providing information and/or referring to appropriate
personnel.
• Supervises the checking and counting of documentation for state testing for the purpose of ensuring security of materials.
• Supervises the ordering of correct testing booklets, the checking and counting of documentation for state testing for the purpose of
ensuring security of materials.
• Supports school site personnel for the purpose of providing materials and/or information regarding assessment testing and student
records maintenance.
• Troubleshoots site testing problems for the purpose of resolving issues and/or escalating for resolution.
• Troubleshoots site testing problems for the purpose of resolving issues and/or escalating for resolution.
Job Description: Student Records/Testing Technician
Printed:
11/1/2010
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• Verifies information contained in student records is complete, correct and total credits earned are included on transcripts,
researches all data bases for (e.g. enrollment dates, educational history, verification of credits and GPA) for the purpose of ensuring
transcripts are correct.
• Works as contact between school sites, testing companies, and CDE to resolve problems, (e.g. answers questions, establish
guidelines, etc.) for the purpose of following and ensuring correct handling of all test administrations.
Other Functions
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions.
Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office
equipment including utilizing office application software; customer service; operating data archiving software and equipment;
maintaining detailed records. Tasks with potential need to upgrade skills in order to meet changing job conditions; technical and nontechnical.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of
manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step
written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job
include: pertinent codes, policies, regulations and/or laws; office equipment/software; office practices; and record keeping techniques.
ABILITY is required to schedule activities and/or meetings; often gather, collate, and/or classify data; and use basic, job-related
equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different
processes; and operate equipment using standardized methods. Ability is also required to work with a wide diversity of individuals;
work with data of varied types and/or purposes; and utilize specific, job-related equipment. Some problem solving may be required to
identify issues and select action plans. Problem solving with data frequently requires independent interpretation of guidelines; and
problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the
job include: meeting deadlines and schedules; being attentive to detail; and maintaining security and confidentiality; .
Responsibility
Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or
coordinating others; and operating within a defined budget. Utilization of some resources from other work units is often required to
perform the job's functions. There is a continual opportunity to impact the organization’s services.
Working Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying,
pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job
requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.
Experience
Job related experience is required.
Education
High School diploma or equivalent.
Equivalency Any combination equivalent to: graduation from high school and three years increasingly responsible secretarial
experience maintaining detailed records and communicating with the public.
Required Testing
Pre-employment Proficiency Test
Pre-employment Physical Exam
Keyboarding 45 Net WPM
Continuing Educ. / Training
None Specified
FLSA Status
Certificates & Licenses
None Specified
Clearances
Criminal Justice Fingerprint/Background Clearance
TB Clearance
Approval Date
Salary Grade
Non Exempt
Job Description: Student Records/Testing Technician
Clas 33
Printed:
11/1/2010
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