ENC No. 20
Meeting
Trust Board
Date
5th July 2012
Title of Paper
Estates Strategy Group minutes
Lead Director
Akshay Parikh, Non Executive Director
Author
Jayne Tunstall, Chief Operating Officer
PURPOSE OF THE PAPER
The purpose of the paper is to note the minutes of the Estates Strategy Group
meeting held on 21 May 2012.
SUMMARY OF THE KEY POINTS
Estates Strategy Action Plan agreed
Asset Utilisation & Sustainability Committee – Terms of Reference for the 3
sub groups to be agreed. Space Utilisation Group to review current
accommodation. Action Plans to be submitted for ratification.
A&E and ICCU Project Teams progressing well
HSDU Working Group – tendering process nearing completion
A&E refurbishment progressing, expected completion end May 2012
RECOMMENDATIONS
1. To NOTE the minutes of the Estates Strategy Group.
Page 1 of 5
LINKS
Strategic Objectives
Safe, high quality services
Annual objectives
Ensure our Estates Strategy supports the service needs
of the integrated organisation.
Maintain and provide an efficient facilities environment
for our patients and staff
Monitor / CQC /
Regulatory
Requirements
IMPACT
Patient Experience
Quality & Safety
Financial
Improved physical environment
Improved physical environment
N.A
Workforce
N/A
Equality & Diversity
N/A
Estates
Supports development of Estates Strategy
IM&T
N/A
Communications /
Engagement
N/A
RISKS
Failure to address the environmental and estates issues could result in quality, safety,
financial and regulatory concerns.
PREVIOUS CONSIDERATION
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MINUTES OF THE ESTATES STRATEGY GROUP MEETING HELD ON
MONDAY,
21ST MAY 2012 AT 2.30PM IN THE BOARDROOM, ROUTE 127
Present
Akshay Parikh (AP)
Sandra Berns (SB) (Part)
Kate Brady (KB)
Brian Gillham (BG)
Graham Hackett (GH)
Neil Hathaway (NH)
Jane Longden (JL)
Marc Needham (MN)
Jayne Tunstall (JT)
Non Executive Director – Chair
Head of Work Force
Interim Divisional Director – Unplanned Care
Patient Representative
IT Representation
Divisional Director of Estates & Facilities
Interim Associate Director of Facilities
Project Co
Chief Operating Officer (Deputy Chair)
In Attendance Debbie Hill (DH)
Administrative Assistant (Minute Taker)
Apologies:
Director of Strategy
Medical Director
Director of Finance
Director of Human Resources
Anne Baines (AB)
Amir Khan (AK)
Shahana Khan (SK)
Sue Wakeman (SW)
050/12
APOLOGIES FOR ABSENCE
Apologies for absence were noted.
051/12
MINUTES OF PREVIOUS MEETING (02/04/12)
The minutes of the previous meeting were accepted as a true
record.
052/12
LIVE ACTION SHEET
The Live Action Sheet was reviewed and updated. This has been
attached as Enclosure 2.
053/12
DH
ESTATES STRATEGY ACTION PLAN
It was noted that the Estates Strategy Action Plan had been agreed
by all, with the 4 key elements including;
A&E Project
Integrated Critical Care Unit Project
Office Accommodation
Rationalisation
NH agreed to produce a written report for the meeting going
forward.
Page 3 of 5
NH
054/12
A&E PROJECT TEAM – UPDATE
KB advised that work was progressing with site visits to review
working practices in A&E Departments. She detailed that the
Business Case completion had been put back until September
2012. Continued discussions were also required to determine the
service model that will be worked to with the EUCC.
NH reported that he had a meeting arranged with Pinsent Masons
to discuss the legal obligations of the project related to the PFI
Project Agreement.
(SB Arrived)
055/12
056/12
057/12
ICCU PROJECT TEAM – UPDATE
KB confirmed only the Finance details needed to be inserted in the
Draft Business Case for completion. KB agreed to bring the Draft
Business Case to the group in June 2012.
KB
HSDU WORKING GROUP
KB and NH advised they were currently reviewing and nearing
completion for the tendering process. KB has received Capital
Costs, which are currently being reviewed by a second QS.
KB noted that an issue had been flagged identifying the current
preferred option is “equipment replacement” for the current HSDU.
KB / NH agreed to report June / July 2012.
KB / NH
KB / SB to meet to discuss any work force issues.
KB / SB
ASSET UTILISATION AND SUSTAINABILITY COMMITTEE
(AUSC)
Verbal reports were relayed of the sub-groups for AUSC as follows;
Asset Utilisation Group
It was noted that the Terms of Reference for this group had been
submitted to the members for initial meeting on 24th May 2012.
Clinical & Non-Clinical Space Utilisation Group
JT updated all that work had progressed to identify the current
baseline of accommodation both on-site and in the community. It
was noted that a workshop is being arranged to review all aspects
of the current accommodation and review the way forward. This will
feed into any plans identified for the peripheral buildings.
Page 4 of 5
It was confirmed that the group had approved a move for Paediatric
Secretaries and Consultant currently working in the community were
to transfer to the Manor site to aid transition of an integrated team.
Minutes of the Clinical/Non Clinical Space Uitlisation Group
(19/3/12) detailed areas of discussions and actions agreed to review
for the group.
Carbon Reduction & Sustainability Group
Minutes of the Carbon Reduction & Sustainability Group 30 April
were tabled by NH. NH noted that the group had recently put
together an agreed plan of action to work towards as part of the
Good Corporate Citizen self-assessment.
It was agreed that the Action Plan would be distributed to the group
to be ratified.
Following discussion, it was noted that for the next ESG meeting, all
Terms of References for the above groups were to be produced to
ESG members for ratification.
058/12
ANY OTHER BUSINESS
JT noted to all that works on the A&E department refurbishment
were progressing well, with completion planned for end of May
2012.
059/12
DATE AND TIME OF NEXT MEETING
The next meeting will take place on Monday, 18 th June at 2.30pm in
the Boardroom.
Page 5 of 5
DH