Faculty of Health Sciences, Postgraduate Office
Phillip V Tobias Building, 2nd Floor
Cnr York & Princess of Wales Terrace, Parktown 2193
Tel: (011) 717 2745 | Fax: (011) 717 2119
Email: Mathoto.senamela@wits.ac.za
POSTGRADUATE OFFICE ORGANOGRAM AND RESPONSIBILITIES
Head: Mathoto Senamela
SFO: Mpumi Mnqapu
- non-clinical
programmes
FO: Thoko Nhlapo admissions
FO: Palesa Khumalo protocols & research
SFO: Tabea
Lephuthing - clinical
programmes
FO: Thando Mbolekwa
- protocols & research
Fac Adm Asst: Anna
Muronga - Data
capturing & record
keeping
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Head – Mathoto Senamela: mathoto.senamela@wits.ac.za; (011) 7172745; room 214 - Responsible for training
and development of all staff; oversight role on all matters relating to Postgraduate Administration (enquiries,
admissions, enrolment, protocol & research; candidature and examination) for all postgraduate students.
Senior Faculty Officer (SFO) - Mpumi Mnqapu: mpumi.mnqapu@wits.ac.za (011) 7172108; room 216 Responsible for all matters relating to non-clinical programmes i.e MSc, PhD, PGDips & Hons – manages &
administers registration process, nomination of examiners process; enquiries; circulation of examination
outcomes; manages the admissions process for PhD and DSc programmes i.e upgrade and downgrade
applications; manages registration process of for all postgraduate students whose registrations are not routine,
e.g. special curricula, dual faculty registrations, concurrent institutional registrations, late registrations,
amendments etc; compiles letters and fees quotations for the international office; handles queries/anomalies
relating to registrations.
Senior Faculty Officer (SFO) - Tabea Lephuthing: tabea.lephuthing@wits.ac.za (011) 7172075; room 226 Responsible for all matters relating to clinical programmes i.e MMeds, MDents, Registrars & Supernumeraries &
HPCSA related matters; manages & administers registration process, nomination of examiners process; enquiries;
circulation of examination outcomes; liaise with Hospital HR and Clinical Heads of departments and divisions;
administrates the Supernumerary Registrar Programme; liaise with host departments, CEO’s of the host hospitals,
registration with statutory bodies and immigration requirements; record-keeping of all supernumerary registrars;
arrange for appointments with staff from MPS for malpractice insurance; assists new appointees with applications
for medical aid insurance; compiles letters and fees quotations for the international office; handles
queries/anomalies relating to registrations; handles all postgraduate web-generated enquiries; communicates with
students both verbal and in writing; manages registration process for all postgraduate students whose
registrations are not routine, e.g. special curricula, dual faculty registrations, concurrent institutional registrations,
late registrations, amendments.
Faculty Officer (FO) - Thoko Nhlapo: thoko.nhlapo@wits.ac.za (011) 7172076; room 220) - Responsible for all
matters relating to PG admissions. Receives and checks application forms for completeness; processes
application forms on SIMS; manages & control data capturing; scans applications and supporting documents;
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manages correspondence regarding outstanding documents and application statuses; circulates the decisions for
ratification by the Chair FGSC; captures all statuses on SIMS after approval; arranges screening and selection.
Faculty Officer (FO) - Palesa Khumalo: palesa.khumalo@wits.ac.za (011) 7172463; room 210 - Responsible for
all matters relating to protocols & research for all PG programmes (including change of title, change of supervisor
& appointment of supervisor); manages the examination process of research projects for all PG programmes;
receives results from examiners and handover to SFOs to release; coordinates assessment of protocols; receives
all protocols for School based assessor meetings; enters candidacy details and links students’ records to PG
Committee agenda; links correspondence codes so that a systems letter is generated; submits the revision for
review and final approval by the Chair of the Faculty Graduate Studies Committee; follows up on any cases where
submission has not been made within the required time-frame; liaise with the Chair of the PG Committee
regarding the protocol process; updates students’ candidacy details on the system; processes payment of
examiners.
Faculty Officer (FO) – Thando Mbolekwa: thando.mbolekwa@wits.ac.za (011) 7172125; room 210 Responsible for all matters relating to protocols & research for all PG programmes (including change of title,
change of supervisor & appointment of supervisor); manages the examination process of research projects for all
PG programmes; receives results from examiners and handover to SFOs to release; coordinates assessment of
protocols; receives all protocols for School based assessor meetings; enters candidacy details and links students’
records to PG Committee agenda; links correspondence codes so that a systems letter is generated; submits the
revision for review and final approval by the Chair of the Faculty Graduate Studies Committee; follows up on any
cases where submission has not been made within the required time-frame; liaise with the Chair of the PG
Committee regarding the protocol process; updates students’ candidacy details on the system; processes
payment of examiners.
Faculty Administrative Assistant - Anna Muronga: anna.muronga@wits.ac.za (011) 7172510; room PG reception Responsible for data capturing & record keeping. Captures data for PG applicants and students; scans applicants’
records and links them to the SIMS; assesses and checks the documentation to ensure that checklist of
documents received is complete; checks that all certificates and accompanying documentation are in the name of
the applicant; recordkeeping of applicants’ admission data through the utilisation of document imaging technology
and conventional filing systems; sorts application forms as per firm offer listing; prepares application packs for the
postgraduate programs offered in the Faculty; photocopy all relevant documentation; provides administrative
assistance to the senior staff as and when required.