Case Study:
Online Recruitment
Solutions
Challenge
With high volumes of graduate and experienced hire recruitment, and an
ATS lacking end-to-end capabilities, Mazars was left with a heavy burden
of paper-based administration. They had to print off each candidate’s
application and manually track their progress on a spreadsheet.
Conducting online tests, processing applications from agencies, sending CVs
and applications to managers, and simply corresponding with candidates was
all done manually.
Mazars went on the search for an ATS that would allow it to move the entire
recruitment process online, reducing administration and streamlining the
process for both graduate and experienced hires.
Solution
To find an ATS that would meet their requirements, Mazars’ team looked at
numerous systems. They invited each provider in to demonstrate their solution
and then rigorously reviewed what each had to offer and the associated costs.
When Mazars was introduced to Engage ATS, which offered all the functionality
it was looking for at a cost-effective price they realised Engage ATS was the
perfect solution.
Delighted to have been selected by Mazars, the Engage ATS team
immediately began the implementation process. During this process, they
transferred all of Mazars’ recruitment materials online. Online testing, agency
recruitment, manager shortlisting and online scheduling are a few of the
key functionalities the Engage ATS team configured on the system, each
one helping to provide Mazars with the structure and efficiencies they were
looking for.
After the implementation process was complete the fully-fledged Mazars
Engage ATS system was launched and the Mazars recruitment team was
able to start running all recruitment online.
The Result
The impact of Engage ATS at Mazars was immediately felt. In addition to
improving the overall automation of managing candidates through the
end-to-end recruitment process, a number of other key activities have
been greatly improved by Engage ATS:
Agencies
Agents can now submit candidates directly onto Engage ATS for vacancies
they’ve been assigned to. They can track their progress online and receive
emails from the Mazars recruitment team directly through the system. The
system provides a level of control and structure around agency recruitment
and reduces the amount of time spent communicating with agencies.
‘Agencies tell me it’s the simplest one there is (ATS). The easier it is for them,
the better – the more likely they are to submit candidates online’ –
Yohanna Wilson, National Recruitment Assistant
Online Testing
When a candidate is moved into a testing stage on Engage ATS, they receive
an automatic email inviting them to take the test and providing them with a
link to access it. Once the candidate has completed the test, their results are
automatically recorded by Engage ATS and, based on their score, they are
taken to the next stage in the process. The Mazars team can easily see how
tests are progressing with no administrative intervention required.
Recruiting Managers
Candidate details can be sent to managers in bulk with just a few clicks
and managers can easily provide their feedback on each candidate. And all
of this is tracked on the system, which makes managing the process more
straightforward for the recruitment team.
Interview & Assessment Centre Scheduling
The Engage ATS scheduling system has had one of the biggest impacts for
the Mazars recruitment team. Interview times are added to the schedule and
candidates are invited to go onto the system and book themselves a slot,
triggering an automatic confirmation email. The recruitment team can also
send the interviewer the full interview schedule, candidate applications, test
scores and all other interview-related material from the schedule at the click
of a button.
In the words of Yohanna Wilson, National Recruitment Assistant, ‘One of the
most helpful things is the scheduling system. Managers get the interview
confirmed in their Outlook Calendar, along with all the information they need
– that really works for us. Whereas before, I was having to do it all manually.
It really works for the HR Advisors and myself and the business as well’.
Moving Forward
Two and a half years on, it’s clear the partnership between Mazars and
Engage ATS remains strong – a testament to the hard work Mazars put
in to finding the right ATS provider in the first place, and to an ongoing
collaboration that began with the system’s implementation.
Gone are the days of manually tracking candidates and heavy administrative
burdens. And as the Mazars team continues to look for ways to develop their
system and move even more recruitment activities online, Engage ATS will be
there to support them every step of the way.