Please check as each item is completed.
1. Position Proposal
As appropriate, college dean submits to VPAA a written:
_____Request for replacement of existing position (including a letter of resignation), or
_____Request for approval of pro forma position, or
_____Request for new position
2. Position Approval
_____ VPAA reviews request and, as appropriate, sends a written recommendation to the president
_____VPAA receives written approval from the president and will notify the college dean
3. Advertising Approval
College dean will:
_____S ubmit full NNU web ad (use template on the Common drive, Personnel, Faculty) and short, disciplineappropriate ad to the VPAA for review. VPAA will send the approved job announcement to the HR Office to be routed to the VPFA and formatted for the NNU website. The next two Affirmative Action forms will automatically be sent to you by the HR Office after the position announcement has been approved and posted on the NNU web page.
4. Expenses
_____A ll expenses*, including advertising, must be routed through VPAA for approval.
5. Candidate Approval for Campus Visit
College Dean will submit to the VPAA:
_____T heir own written recommendation and the recommendation from the search committee and/or
department chair along with the following materials: a._____Letter of interest from the candidate b._____Formal application form (link from NNU WEB announcement) including: c._____Vita
d._____Statement of Christian faith – must be evangelical Christian (include involvement in church activities,
Bible studies, etc. to show active faith life) e._____Statement describing philosophy of Christian higher education f._____References
_____1. Pastor’s letter of recommendation or notes from a phone conversation with pastor
_____2. Recommendation from someone who knows his or her work g._____Transcripts
_____VPAA will review recommendations and candidate’s materials. If visit is approved, a written memo will be sent
to the college dean and an AAO file will be established for the candidate.
6. Interview Process** (See interview guide for topics at each interview level)
Provide interview schedule and packet of materials (see #5 above) to each individual involved in the interview process a week prior to the scheduled interview.
_____Scheduled interviews/tasks:
_____Vice President for Academic Affairs
_____Director of Human Resources (or his/her designee)
S:\Human Resources\Personnel\Hiring\Faculty_Hiring_Checksheet 12.2.15.doc

2
_____People within the area the person is being hired
_____A cross-campus committee – made up of people from various sectors/departments of the
campus (evaluation instrument attached)
_____President (close to the end)
_____College Dean (last)
_____Teaching opportunity
7. Hiring Approval
College dean submits:
_____His/her own written recommendation accompanied by written recommendation from search committee chair, and interview evaluation sheets from search and cross-campus committee members.
_____Written recommendation from VPAA to President
_____President’s approval to offer contract (the president will initial and date the recommendation from the VPAA and send copy back to the VPAA for the file)
_____VPAA will inform the Dean of the President’s approval. Dean will get final Affirmative Action document to the
HR office.
8. Offer to Candidate
_____The VPAA will contact the candidate to offer the position.
_____The president’s office will prepare a contract and cover letter. In some instances, the president will ask the
VPAA to draft a letter for his/her (the president’s) signature. The appointment letter is sent from the president’s office to the candidate.
9. _____Signed contract received from candidate
10. ____Place copy of this form in the candidate’s personnel file (copy for President, HR Office, Payroll and VPAA)
*Expenses for Faculty Interview Process

Academic Affairs Budget #81-20000

Parameters re lodging, travel expense (airfare), meals – not a blank check!
(address spouse accompanying candidate)
Amounts to spend before approval is needed are as follows:
$800 – advertising per position
$500 – local candidates
$1,000 – candidates traveling long distance

VPAA control over what is spent
As a courtesy, please notify the president’s office when candidate is coming for an interview. Include name of person conducting the search, name of the candidate, position, and from where the candidate is traveling.
**No interviews are to be scheduled prior to the VPAA’s approval to bring candidate to campus.
S:\Human Resources\Personnel\Hiring\Faculty_Hiring_Checksheet 3 13 14