Printing Booklets
Printing booklets, either 5 ½ x 8 1/2 or 8 ½ by 7, has never been easier. Several of our copiers, placed
strategically throughout the organization with one at most physical sites, have this capability. The quickest
way to determine whether or not the machine is capable is to look low and to the left.
Typical
Output
Paper Tray
Booklet
Folding Tray
Preparing your Document
Any document can be easily turned into a booklet. There is no need to utilize Microsoft Publisher, unless you
would like to. You may prepare your document very simply on Microsoft Word using traditional margins. The
copiers are smart enough:
• to put the pages in the proper order without performing any paper acrobatics
• Merge a separate paper type, colored for instance, as a unique cover
• Print on the front cover, front inside cover, back inside cover, or back cover, or some combination
thereof.
The Process
Below is a step by step process of a common booklet creation task. It is meant to give you an idea of how the
basic feature works and a premise to work from if your particular task is different.
Our desire is:
• Have a front cover which is a colored sheet of paper
• Print on the front and back covers
• Print in color
• Have the dimensions of 5 ½ x 8 ½
• Have it stapled down the middle
1. Prepare your document in Word. The text for the front and back cover should be on their own
individual pages.
2. Place the documents in the feeder tray in the proper order; cover sheet, booklet sheets and back
cover sheet.
3. Log into the copier and
copy option.
choose the
4. Choose the Select Color button & select the color feature that you would like, most likely the auto
selection (Color/Black).
5. Select the options button to launch the booklet settings.
6. Choose the Booklet option.
a. The next screen that
appears is the settings for
the booklet copying.
b. Part A:
i. Booklet scan is to be
used when your
source document is
printed with one
page of text per
page, this will likely
be the most
common. If you
have the text
already printed and
staged for the booklet fold, then select the do not booklet scan.
ii. If the source document is not normal letter size, you may change the size and page
orientation if need be by changing the original size. Notice the change button directly
below the original size graphic on the right side of the screen shot below.
c. Part B:
i. By selecting
the fold &
saddle stich
Part A
opton the
final product
will be folded
and stapled
down the
middle of the
fold on the
inside of the
booklet, this
will likely be
the most
common
selection
Part B
because who
wouldn’t
want the copier to do all of the work.
ii. To specify the size of the final product, 5 ½ by 8 ½ in our example, we will need to have a
layout size of 8 ½ by 11 R, or landscape. The layout size option, righthand section of part B,
will need to be changed to landscape letter.
iii. If the sheet size is not currently in the machine, you will need to place it in the machine
either in one of the standard drawers or in the manual tray. The machine may prompt for
the paper type so that it can handle it appropriately.
d. Part B – Adding Covers
i. There is much flexibility when it comes to printing, on either side, of the front and/or back
cover. The user designates which side of the cover, if any, is printed on.
ii. As for the
source
document,
assuming
that we have
selected all
four cover
areas to be
print on for
simplicity,
the first,
second, the
second from
the last, and
the last page
will be
printed on
the four
cover areas.
This is
regardless of the number of pages your booklet will entail. If there are not enough pages
to print on every page then a blank page will be left in the booklet and the back cover will
have the final text.
7. Select the start button to begin the process. As with any new project, you may want to print one
booklet to make sure it appears as you would like prior to printing a mas quantity.